Minutes 2017-09-19
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PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, SEPTEMBER 19, 2017
6:09 P.M.
The Prattville City Council met in regular session on Tuesday, September 19, 2017, at 6:09
p.m. in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag,
Council President Striplin gave the invocation. Roll was called and all Councilors were present.
THE CHARACTER TRAIT OF THE MONTH IS RESILIENCE: Recovering from adversity.
APPROVAL OF MINUTES: Public Hearing and City Council Meeting September 5, 2017 and
Budget Work Session September 12, 2017. Councilor Strichik made a motion to adopt the
minutes and Councilor Cables seconded the motion. With no discussion, the minutes were
adopted (7-0).
COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:
Jon Lee Finnegan, 211 Deer Trace, addressed the Council regarding Agenda Items #1 and #2.
The total budget included in Agenda Item #1 totals $91,144,594.00. The FY2017 budget total
was $58,930,488.00. Agenda Item #2 proposes an increase from $1 million to $4 million in the
City’s line of credit. Ms. Finnegan reiterated her concern regarding funds being spent.
MAYOR’S REPORT:
The Symetra Tour is in town this week and the Guardian Championship begins Thursday,
September 21, 2017. This is a family friendly event and is free to the public. The Mayor thanked
the Council for providing funding for this type of event that continues to keep Prattville a
destination location.
The 2017 Parks Cleanup Day is Saturday, September 23, 2017, from 9:00 a.m. – 12:00 p.m.
in Pratt Park. The Way Off Broadway Theatre is wrapping up “Deathtrap” this weekend.
Prattville’s National Night Out will be held in the Target parking lot on Tuesday, October 3, 2017
from 6:00 – 8:00 p.m.
Mayor Gillespie requested a Point of Privilege. The Government Finance Officers Association
has awarded the City of Prattville with the Certificate of Achievement for Excellence in Financial
Reporting for its Comprehensive Annual Financial Report for Fiscal Year Ended on September
30, 2016. This is the third year in a row the City has received this award. Finance Director
Daniel Oakley noted that of the 1,027 cities in the United States with a population of 25,000-
50,000, only 47% have received this award. Of the 461 cities in the State of Alabama, only
eighteen have received this award.
The FY2017-2018 budget in Agenda Item #1 is a reflection of the City’s past with a projection
of the City’s future. It includes a quantifiable list of wants and needs from citizens and
professional department heads. As a mechanized, service-oriented organization dedicated to
the Partners of Prattville, the City needs both people and equipment to fulfill its duties efficiently
and effectively. While no one person can do everything, it takes many partnerships with a
common goal for our community to succeed. This conservative budget is a roadmap to guide
us through our various roles.
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REPORT FROM COUNCIL ON SPECIAL COMMITTEES: None
REPORT ON THE STATUS OF CITY FINANCES:
Finance Director Daniel Oakley presented the finance reports for August 2017. The General
Fund Revenue report showed that year-to-date revenue was $32,998,882.82, an increase of
1.01% in comparison to the prior year.
The Tax Breakdown Comparison report showed revenue increased by 3.26% in comparison
to the prior year.
The Expenses by Department report showed that with 91.67% of the budget year complete,
overall expenses were at 74.56%.
The Wastewater Enterprise Fund Income Statement showed a net income of $202,591.37 for
August 2017. Expenses were under budget.
The Sanitation Enterprise Fund Income Statement showed a net loss of ($31,314.47) for
August 2017. This was due to the purchase of two loads garbage cans this month. Expenses
were in line with the budget.
The Judicial Special Revenue Fund Income Statement showed a net loss of ($286.44) for
August 2017. Expenses were also below budget.
The Bank Balances report showed a total cash balance of $23,108,143.18 as of August 30,
2017.
The City Wide Accounts Payable and Debt Balances report show total debt at $37,535,653.12
as of August 30, 2017.
CONSENT AGENDA:
1. RESOLUTION: To Authorize the Mayor to have Various Weeded Lots Abated per Title 11,
Chapter 67 of the Code of Alabama, 1975, as Amended. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2017-A, PAGE 176
2. RESOLUTION: To Declare Various Weeded Lots to be a Public Nuisance, Order Their
Abatement and Set a Public Hearing per Title 11, Chapter 67 of the Code of Alabama, 1975,
as Amended. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2017-A, PAGE 177
3. RESOLUTION: To Waive Fee for the Autauga County Fair Organization during the Week of
October 10-14, 2017. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2017-A, PAGE 178
4. RESOLUTION: To Surplus Furniture from the Planning Department. (Sponsored By: Council
President Pro Tempore Brown)
RESOLUTION BOOK 2017-A, PAGE 179
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5. RESOLUTION: To Surplus Various Harley Davidson Motorcycle Parts from the Vehicle
Maintenance Division. (Sponsored By: Councilor Jackson)
RESOLUTION BOOK 2017-A, PAGE 180
6. RESOLUTION: To Recommend the Appointment of Diane Thomas to the E-911 Board.
(Sponsored By: Councilor Cables)
RESOLUTION BOOK 2017-A, PAGE 181
Council President Pro Tempore Brown made a motion to place Item #’s 1-6 on a Consent
Agenda and Councilor Starnes seconded the motion. The items were placed on a Consent
Agenda. Councilor Starnes made a motion to adopt the Consent Agenda and Councilor Cables
seconded the motion. There being no discussion, the Consent Agenda was adopted with the
following results:
AYES : STRIPLIN, JACKSON, BROWN,
STARNES, CABLES, STRICHIK,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
AGENDA:
1. RESOLUTION: To Adopt the City of Prattville Fiscal Year 2017/2018 General Operating
Fund, Gas Tax Fund, Debt Service Fund, Capital Projects Fund, Sanitation Enterprise Fund,
Wastewater Enterprise Fund, and Judicial Special Revenue Fund Budgets. (Sponsored By:
Council President Striplin)
RESOLUTION BOOK 2017-A, PAGE 182
Council President Pro Tempore Brown made a motion to adopt the Resolution and Councilor
Strichik seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, JACKSON, BROWN,
STARNES, CABLES, STRICHIK,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
2. RESOLUTION: To Authorize an Increase in the City of Prattville Credit Line with Trustmark
Bank for Economic Development Purposes. (Sponsored By: Council President Striplin)
RESOLUTION BOOK 2017-A, PAGE 183
Councilor Jackson made a motion to adopt the Resolution and Council President Pro Tempore
Brown seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
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AYES : STRIPLIN, JACKSON, BROWN,
STARNES, CABLES, STRICHIK,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
3. RESOLUTION: To Authorize the Mayor to Enter into an Agreement with Montgomery County
to Guarantee One (1) Bed Space for Juvenile Offenders at the Montgomery County Youth
Facility for Fiscal Year 2017-2018 at a Cost Not to Exceed $20,000.00. (Sponsored By:
Councilor Starnes)
RESOLUTION BOOK 2017-A, PAGE 184
Councilor Starnes made a motion to adopt the Resolution and Councilor Strichik seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, JACKSON, BROWN,
STARNES, CABLES, STRICHIK,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
4. RESOLUTION: To Authorize the Mayor to Sign a One-Year Engagement Letter with Jackson
Thornton & Co., P.C. for Auditing Services for Fiscal Year 2017 at a Cost Not to Exceed
$91,000.00. (Sponsored By: Council President Striplin)
RESOLUTION BOOK 2017-A, PAGE 185
Councilor Cables made a motion to adopt the Resolution and Councilor Strichik seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, JACKSON, BROWN,
STARNES, CABLES, STRICHIK,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
5. RESOLUTION: To Authorize the Release of Funds to Purchase One (1) John Deere CX15
10ft Flex Wing Rotary Cutter Bush-hog from Ag-Pro for the Urban Management Division at a
Cost Not to Exceed $14,000.00. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2017-A, PAGE 186
Councilor Boone made a motion to adopt the Resolution and Councilor Starnes seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, JACKSON, BROWN,
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STARNES, CABLES, STRICHIK,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
6. RESOLUTION: To Authorize the Release of Funds to Purchase One (1) 2018 Isuzu NRR
Truck Through NJPA Purchasing Cooperative from Truckworx-Montgomery for the Urban
Management Division at a Cost Not to Exceed $64,315.00. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2017-A, PAGE 187
Councilor Strichik made a motion to adopt the Resolution and Councilor Boone seconded the
motion. Councilor Cables asked what this truck will be used for and if it is a replacement vehicle.
Public Works Director Dale Gandy responded that the truck has a dump body and has the
ability to haul lawn mowers. The truck will be a replacement vehicle. There being no further
discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, JACKSON, BROWN,
STARNES, CABLES, STRICHIK,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
7. RESOLUTION: To Authorize the Release of Funds to Purchase One (1) John Deere 5100E
Utility Tractor through State Contract from Ag-Pro for the Urban Management Division at a Cost
Not to Exceed $49,345.00. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2017-A, PAGE 188
Councilor Boone made a motion to adopt the Resolution and Council President Pro Tempore
Brown seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, JACKSON, BROWN,
STARNES, CABLES, STRICHIK,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
8. RESOLUTION: To Authorize the Release of Funds to Purchase One (1) 2017 Sand Man
Model 850 from H. Barber & Sons, Inc. for the Parks and Recreation Department at a Cost Not
to Exceed $13,225.00. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2017-A, PAGE 189
Councilor Strichik made a motion to adopt the Resolution and Councilor Boone seconded the
motion. Councilor Cables asked how the equipment will be used and if this is replacement
equipment. Parks and Recreation Director Kellie Cook replied that the Sand Man will pick up
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rocks and clean the in-field. This is a new piece of equipment which will save man hours for
the staff. There being no further discussion, the Resolution was adopted with the following
results:
AYES : STRIPLIN, JACKSON, BROWN,
STARNES, CABLES, STRICHIK,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
COMMENTS FROM PERSONS PRESENT:
Jon Lee Finnegan, 211 Deer Trace, asked when the webmaster position would be filled. She
commented that council meeting videos and some other items have not been posted on the
website.
CLOSING COMMENTS: None
Council President Striplin announced that the Council needed to enter Executive Session to
discuss economic development. City Attorney David McDowell had provided the City Clerk with
a letter of explanation for the Executive Session. That letter is made part of the official record.
Councilor Starnes made a motion to enter into Executive Session and Councilor Cables
seconded the motion. With a vote of (7-0), the Council entered Executive Session at 6:37 p.m.
Council President Striplin announced that the Executive Session was expected to last
approximately thirty minutes and the Council would return to adjourn.
The Council exited the Executive Session and reconvened the Regular Session at 7:09 p.m.
ADJOURN:
There being no further business to come before the council, Councilor Boone made a motion
to adjourn and Councilor Cables seconded the motion. The meeting adjourned (7-0) at 7:10
p.m.
APPROVED:
___________________________
Cathy Dickerson
City Clerk
___________________________
Albert Striplin, President
Prattville City Council