Minutes 2016-09-06
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PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, SEPTEMBER 6, 2016
The Prattville City Council met in regular session on Tuesday, September 6, 2016, at 6:09 p.m.
in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag,
Council President Wood gave the invocation. Roll was called and all Councilors were present.
THE CHARACTER TRAIT OF THE MONTH IS ORDERLINESS: Organizing my
thoughts and surroundings for greater achievement.
APPROVAL OF MINUTES: City Council Meeting Public Hearing and City Council Meeting
August 16, 2016. Councilor Brown made a motion to adopt the minutes and Councilor Starnes
seconded the motion. With no discussion, the minutes were adopted (7-0).
COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:
Jon Lee Finnegan, 211 Deer Trace, suggested that auditing services be bid out every five years.
In reference to Items # 8, 11, 13, and 15, she suggested that these projects be bid out, although
there is no requirement to do so. In reference to items #8, 10, 11, 13, 14 and 15 she suggested
that there be a list of qualified companies maintained and that the City rotate awarding projects
to those companies. Ms. Finnegan expressed her concern that the budget is being amended to
transfer money from the weeded lots line item in Item # 14. Finance Director Doug Mosely
explained that there will still be enough money left in that account after the transfer to cover
weeded lots.
Councilor Boone explained that she would be hesitant to have a list of contractors on rotation
to be awarded projects. She has seen where other Cities have gone to this method and have not
had success with it.
MAYOR’S REPORT:
More than 100 years after the first Labor Day observance, there is still some doubt as to who
first proposed the holiday for workers. This day honors the contributions workers have made
to the strength, prosperity and well-being of our country. Mayor Gillespie hoped everyone had
a great holiday weekend.
On Saturday, September 10th, the 177th Anniversary Celebration featuring The Bryan Jackson
Band will begin at 6pm downtown.
On Sunday, September 11th, the annual ceremony at Fire Station 3 will be held in honor and
remembrance of the tragic event that changed so many lives. It is important to collectively
remember this day and pay tribute to our American heroes who perished.
Next week is First Responders Week.
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The Mayor announced that he would be giving the Council both an electronic and a paper
version of the FY2017 proposed budget.
This will be the first working budget of the new quadrennium. Budgets are very important for
a mechanized, technology-based, service-oriented organization. While one of the roles of
government is to provide an environment for private enterprise to flourish, to do that, a
quality workforce, necessary equipment, and a roadmap is needed. The budget is that
roadmap and is able to shrink or expand as revenues dictate.
Council President Wood called a Budget Work Session for Monday, September 12, 2016 at
6:00 p.m. at City Hall.
REPORT FROM COUNCIL ON SPECIAL COMMITTEES:
Councilor Starnes reported that the Public Safety Committee met on Thursday, August 25, 2016
to discuss the FY2017 Budget.
Councilor Boone reported that the Parks and Recreation Committee met on Tuesday, August
30, 2016 to discuss the FY2017 Budget.
CONSENT AGENDA
1. RESOLUTION: To Authorize the Mayor to have Various Weeded Lots Abated per Title 11,
Chapter 67 of the Code of Alabama, 1975, as Amended. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2016-A, PAGE 148
2. RESOLUTION: To Grant a Restaurant Retail Liquor License to Lataste, LLC d/b/a
Lataste Vietnamese Cuisine. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2016-A, PAGE 149
3. RESOLUTION: To Declare Various Weeded Lots to be a Public Nuisance, Order Their
Abatement and Set a Public Hearing per Title 11, Chapter 67 of the Code of Alabama, 1975, as
Amended. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2016-A, PAGE 150
4. RESOLUTION: To Surplus Seven (7) Vehicles from the Sanitation Department.
(Sponsored By: Council President Pro Tempore Striplin)
RESOLUTION BOOK 2016-A, PAGE 151
5. RESOLUTION: To Surplus One (1) Vehicle from the Parks and Recreation Department.
(Sponsored By: Councilor Boone)
RESOLUTION BOOK 2016-A, PAGE 152
6. RESOLUTION: To Surplus Two (2) Vehicles from the Police Department. (Sponsored
By: Councilor Starnes)
RESOLUTION BOOK 2016-A, PAGE 153
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7. RESOLUTION: To Surplus Various Equipment from the Urban Management
Department. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2016-A, PAGE 154
8. RESOLUTION: To Re-appoint Terry Bowen to the Prattville Water Works Board.
(Sponsored By: Councilor Boles)
RESOLUTION BOOK 2016-A, PAGE 155
Councilor Boles made a motion to place items 1-8 on a Consent Agenda and Councilor
Whiteside seconded the motion. The items were placed on a Consent Agenda (7-0). Councilor
Boone made a motion to adopt the Consent Agenda and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Consent Agenda was adopted
with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
AGENDA
1. ORDINANCE: To Rezone Property Located at 1145 East Main Street from R-2 (Single
Family Residential) to O-1 (Office District). (Sponsored By: Councilor Boles)
Held from August 6, 2016
ORDINANCE BOOK 2016-A, Page 014
This Ordinance was introduced at and held over from the August 6, 2016 City Council
Meeting. There being no discussion, the Ordinance was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
2. ORDINANCE: To Rezone Property Located at Glennbrooke Subdivision from R-5 (Patio
Garden Homes) to R-3 (Single Family Residential). (Sponsored By: Councilor Brown)
Held from August 6, 2016
ORDINANCE BOOK 2016-A, Page 015
This Ordinance was introduced at and held over from the August 6, 2016 City Council
Meeting. There being no discussion, the Ordinance was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
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NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
3. ORDINANCE: To Grant A Non-Exclusive Right-Of-Way Use Agreement to Southern
Light, LLC, for the Purpose of Constructing and Maintaining a Fiber-Optic Transmission Line
Within Certain Public Rights-Of-Way Within the City Of Prattville, Alabama. (Sponsored By:
Council President Wood)
ORDINANCE BOOK 2016-A, Page 016
Councilor Brown made a motion to adopt the Ordinance and Council President Pro Tempore
Striplin seconded the motion. By point of order, it is necessary that the council rules be
suspended if immediate action is to be considered. Councilor Boles made a motion to suspend
the rules and Councilor Whiteside seconded the motion. The rules were suspended (7-0). There
being no discussion, the Ordinance was adopted (7-0).
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
4. RESOLUTION: To Set a Public Hearing to Rezone Property Located at 642 West 4th
Street from B-2 (General Business) to T-2 (Mobile Home Parks). (Sponsored By: Council
President Pro Tempore Striplin)
RESOLUTION BOOK 2016-A, PAGE 156
Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
Brown seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
Council President Pro Tempore Striplin introduced the Ordinance printed in Resolution Book
2016-A, Page 156. Councilor President Pro Tempore Striplin made a motion to adopt the
Ordinance and Councilor Brown seconded the motion. By point of order, a public hearing was
set for the Ordinance on October 4, 2016.
5. RESOLUTION: To Authorize the Mayor to Enter into an Agreement with Hydro
Engineering Solutions for Engineering Services to Assist with the Development of the
Stormwater Management Program Plan at a Cost Not to Exceed $24,500.00. (Sponsored By:
Council President Pro Tempore Striplin)
RESOLUTION BOOK 2016-A, PAGE 157
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Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
brown seconded the motion. Council President Wood asked City Planner Joel Duke to give
the Council some background on this item. Mr. Duke explained that the City has been issued
permit by ADEM under the MS4 Municipal Storm Water Program. The City attempted to get
into this program in 2003 but could not because it was declared non-urban by the 2000
census. After the 2010 census the City was declared urban, and subsequently now falls under
storm regulation that most cities have been under for 10 years. Many cities have not looked as
seriously at storm water permitting and have faced sever fines. Councilor Boles asked that
Wright Street be looked at when developing the City’s plan. There being no further
discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
6. RESOLUTION: To Authorize the Mayor to Sign a One-Year Engagement Letter with
Jackson Thornton & Co., P.C. for Auditing Services for Fiscal Year 2016 at a Cost Not to
Exceed $91,000.00. (Sponsored By: Council President Wood)
RESOLUTION BOOK 2016-A, PAGE 158
Councilor Boles made a motion to adopt the Resolution and Councilor Whiteside seconded
the motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
7. RESOLUTION: To Authorize the Mayor to Enter into an Agreement with Montgomery
County to Guarantee One (1) Bed Space for Juvenile Offenders at the Montgomery County
Youth Facility for Fiscal Year 2017 at a Cost Not to Exceed $20,000.00. (Sponsored By:
Councilor Starnes)
RESOLUTION BOOK 2016-A, PAGE 159
Councilor Starnes made a motion to adopt the Resolution and Councilor Boone seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
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8. RESOLUTION: To Enter into an Agreement with Volkert, Inc. to Provide Engineering
Services for a Storm Water Drainage Inventory at a Cost Not to Exceed $44,506.00.
(Sponsored By: Councilor Brown)
RESOLUTION BOOK 2016-A, PAGE 160
Councilor Brown made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
9. RESOLUTION: To Amend the FY2016 Budget and Release Funds for the Purchase and
Installation of One (1) 4-Ton HVAC Unit for Fire Station #1 at a Cost Not to Exceed
$7,317.00. (Sponsored By: Councilor Boles)
RESOLUTION BOOK 2016-A, PAGE 161
Councilor Boles made a motion to adopt the Resolution and Councilor Starnes seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
10. RESOLUTION: To Amend the Fy2016 Budget and to Award Bid No. 016-014 to Pierce
Roofing, Inc. for the Re-Roofing of the Autauga County DHR Building Located at 203 North
Court Street at a Cost of $52,700.00 (Net Cost to the City of $4,554.00). (Sponsored By:
Councilor Whiteside)
RESOLUTION BOOK 2016-A, PAGE 162
Councilor Whiteside made a motion to adopt the Resolution and Councilor Boles seconded
the motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
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11. RESOLUTION: To Amend the FY2016 Budget and to Authorize the Mayor to Enter Into
a Contract with Stovall Roofing for Repair of the Concession Stand and Visitors Restroom
Roofs at Stanley Jensen Stadium for the Parks and Recreation Department at a Cost Not to
Exceed $7,600.00. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2016-A, PAGE 163
Councilor Boone made a motion to adopt the Resolution and Councilor Whiteside seconded
the motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
12. RESOLUTION: To Release Funds for the Purchase of One (1) Kubota 2D326H72 Mower
through State Contract T225 from Capital Tractor, Inc. for the Urban Management
Department at a Cost Not to Exceed $13,460.00. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2016-A, PAGE 164
Councilor Boone made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
13. RESOLUTION: To Release Funds to Larry Smith for Architectural Services for a New
Pavilion for Pratt Park for the Parks and Recreation Department at a Cost Not to Exceed
$5,250.00. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2016-A, PAGE 165
Councilor Boone made a motion to adopt the Resolution and Councilor Starnes seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
14. RESOLUTION: To Amend the FY2016 Budget and to Release Funds to Pruitt
Communications for the Purchase of Network and Communications Equipment for the New
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Public Safety Building at a Cost Not to Exceed $25,700.00. (Sponsored By: Councilor
Starnes)
RESOLUTION BOOK 2016-A, PAGE 166
Councilor Starnes made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
15. RESOLUTION: To Authorize the Mayor to Enter into an Agreement with Civil
Southeast, LLC for Engineering Design Services for the Maple Street Sidewalk-Historic
District Improvements Project at a Cost Not to Exceed $30,135.00. (Sponsored By: Councilor
Boone)
RESOLUTION BOOK 2016-A, PAGE 167
Councilor Boone made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
COMMENTS FROM PERSONS PRESENT:
Jon Lee Finnegan, 211 Deer Trace, asked if the Work Session on September 12th would be open
to the public. Council President Wood explained that the public could come but there would
not be time set aside for public comments.
Ms. Finnegan stated that she was against the City using any funds to go towards the demolition
of the building known as the Rat Farm. She believes the owners of the property should have
that building demolished.
CLOSING COMMENTS:
The Mayor thanked all employees and the council for all that they do.
Council President Wood thanked all who attended the council meeting. Council President
Wood acknowledged that weeded lots and abandoned homes have been and continue to be an
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issue. He noted that in the time he has served on the Council there have been 38 weeded lots
than have gone through the process and been resolved and 20 of them were in District 2.
Council President Wood encouraged the Council Committees to continue to meet regularly.
ADJOURN:
There being no further business to come before the council, Councilor Boone made a motion to
adjourn and Councilor Starnes seconded the motion. The meeting adjourned (7-0) at 7:00 p.m.
APPROVED:
___________________________
Cathy Dickerson
City Clerk
___________________________
Willie L. Wood, Jr., President
Prattville City Council
SUBMITTED BY:
___________________________
Jamie Ferrari
Assistant City Clerk