Minutes 2015-08-18
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PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, AUGUST 18, 2015
6:03 P.M.
The Prattville City Council met in regular session on Tuesday, August 18, 2015, at 6:03 p.m. in
the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag,
Council President Pro Tempore Striplin gave the invocation. Roll was called and all
Councilors were recorded as present.
THE CHARACTER TRAIT OF THE MONTH IS JOYFULNESS: Maintaining a good
attitude, even when faced with unpleasant conditions.
APPROVAL OF MINUTES: City Council Meeting and Public Hearing August 4, 2015.
Councilor Starnes made a motion to adopt the minutes and Councilor Brown seconded the
motion. With no discussion, the minutes were adopted (7-0).
COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:
None
MAYOR’S REPORT:
Mayor Gillespie requested a Point of Privilege. The Mayor and Public Works Director Dale
Gandy introduced the new Sanitation Department management team, including
Superintendent Tracy Simpson, Foreman Carl Brown, and Foreman Jamie Hyche-Jordan.
The Yokohama Tire LPGA Classic tournament staff are preparing for the events of next week.
The Mayor thanked all the City staff for their pre-event planning.
Mayor Gillespie requested Councilors to move forward with Item #3. With the Council’s
approval, this equipment will help improve the efficiency and effectiveness of our Sanitation
Division of Public Works. Personnel and equipment are investments. These investments
streamline processes, costs and efficiency. Replacing old equipment requiring a great deal of
maintenance with new vehicles will keep downtime to a minimum and help crews to be more
efficient.
The proposed 2016 Budget will be presented to the Council at the next meeting. Councilors
can anticipate a copy of the budget in their mailboxes prior to the official presentation at the
next Council meeting.
REPORT FROM COUNCIL ON SPECIAL COMMITTEES:
Councilor Starnes reported that the Public Safety Committee will hold a meeting on Friday,
August 21, 2015 at 9:00 p.m. in the Police Department Conference Room.
REPORT ON STATUS OF CITY FINANCES:
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Finance Director Doug Moseley presented the financial reports for July 2015. The Unaudited
General Fund Revenue report showed that with 75% of the year complete, 84.55% of
budgeted revenue has been received.
The Tax Breakdown Comparison report showed a decrease in comparison to the prior year.
The reason for this decrease was a use tax audit collected in July 2014. Without that audit,
revenue had actually increased.
The Unaudited Expenses by Department report showed most departments were either under
budget or at budget. With 88.33% of the year complete, expenses were at 77.80%.
The Wastewater Enterprise Fund Income Statement showed that with 75% of the year
complete, revenue was at 70.69%. With 83.33% of the year complete, expenses were at
99.55%. This was due to early payoff of the SRF loan.
The Sanitation Enterprise Fund Income Statement showed that with 75% of the year
complete, revenue was at 75.74%. With 83.33% of the year complete, expenses were at
77.94%.
The Judicial Special Revenue Fund Income Statement showed that with 83.33% of the budget
year complete, revenue was at 70.23%, but expenses were also below budget at 61.02%.
The Bank Balances report showed a total cash balance of $19,373,696.62 as of July 31, 2015.
The City Wide Accounts Payable and Debt Balances report show total debt at $40,882,863.30
as of July 31, 2015.
CONSENT AGENDA:
1. RESOLUTION: To Declare Various Weeded Lots to be a Public Nuisance and Ordering
Their Abatement per Title 11, Chapter 67 of the Code of Alabama, 1975, as Amended.
(Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2015, PAGE 099
2. RESOLUTION: To Grant Permission to the Prattville Lions Quarterback Club to Collect a
Parking Fee at Stanley-Jensen Stadium for the 2015 Football Season. (Sponsored By:
Councilor Boone)
RESOLUTION BOOK 2015, PAGE 100
Councilor Boles made a motion to place Items #1-2 on a Consent Agenda and Councilor
Boone seconded the motion. The items were placed on a consent agenda (7-0). Council
President Pro Tempore Striplin made a motion to adopt the Consent Agenda and Councilor
Starnes seconded the motion. There being no discussion, the Consent Agenda was adopted
with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
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BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
AGENDA:
1. ORDINANCE: To Surplus One Vehicle and Various Equipment from the Police
Department. (Sponsored By: Councilor Starnes)
ORDINANCE BOOK 2015, PAGE 036
Councilor Starnes made a motion to adopt the Ordinance and Council President Pro Tempore
Striplin seconded the motion. By point of order, it is necessary for the council rules to be
suspended is immediate action is to be considered. Councilor Brown made a motion that the
rules be suspended and Councilor Whiteside seconded the motion. The rules were suspended
(7-0). There being no discussion, the Ordinance was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
2. ORDINANCE: Petition for Annexation of Anderson Property – County Road 29.
(Sponsored By: Council President Pro Tempore Striplin)
ORDINANCE BOOK 2015, PAGE 037
Council President Pro Tempore Striplin made a motion to adopt the Ordinance and Councilor
Brown seconded the motion. By point of order, it is necessary for the council rules to be
suspended is immediate action is to be considered. Councilor Starnes made a motion that the
rules be suspended and Councilor Boles seconded the motion. The rules were suspended (7-
0). There being no discussion, the Ordinance was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
3. RESOLUTION: To Authorize the Purchase of Sanitation Equipment from Ingram
Equipment Company, LLC through NJPA Purchasing Cooperative Contracts for the
Sanitation Department at a Cost of $1,360,414.73 to be Financed by Regions Bank.
(Sponsored By: Council President Pro Tempore Striplin)
RESOLUTION BOOK 2015, PAGE 101
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Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
Boone seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
4. RESOLUTION: To Set a Public Hearing to Zone Property Located at 630 Vintage Way to
R-5 (Patio Garden Homes). (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2015, PAGE 102
Councilor Boone made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
Councilor Boone introduced the Ordinance printed in Resolution Book 2015, Page 102.
Councilor Boone made a motion to adopt the Ordinance and Council President Pro Tempore
Striplin seconded the motion. By point of order, the Ordinance will hold over until after the
public hearing on September 15, 2015.
5. RESOLUTION: To Set a Public Hearing to Zone Property Located at Rocky Mount Road
at Old Farm Lane to FAR (Forest, Agriculture, Recreation). (Sponsored By: Councilor
Whiteside)
RESOLUTION BOOK 2015, PAGE 103
Councilor Whiteside made a motion to adopt the Resolution and Council President Pro
Tempore Striplin seconded the motion. There being no discussion, the Resolution was
adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
Councilor Whiteside introduced the Ordinance printed in Resolution Book 2015, Page 103.
Councilor Whiteside made a motion to adopt the Ordinance and Councilor Boone seconded
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the motion. By point of order, the Ordinance will hold over until after the public hearing on
September 15, 2015.
6. RESOLUTION: To Amend the FY2015 Budget and to Authorize the Purchase of
Playground Equipment for Upper Kingston Park for the Parks and Recreation Department at
a Cost Not to Exceed $10,184.00. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2015, PAGE 104
Councilor Boone made a motion to adopt the Resolution and Councilor Brown seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
COMMENTS FROM PERSONS PRESENT: None
CLOSING COMMENTS:
Councilor Whiteside welcomed the new Sanitation Department Superintendent and Foremen.
Council President Wood expressed appreciation to all in attendance and welcomed the new
Sanitation Department management team. Council President Wood thanked all Councilors
for the diligent work in their committees.
Council President Wood announced that the Council needed to enter Executive Session. The
Executive Session was held to discuss economic development. City Attorney David McDowell
had provided the City Clerk with a letter of explanation for the Executive Session and that
letter is made part of the official record.
Councilor Boles made a motion to enter Executive Session and Councilor Starnes seconded
the motion. With a vote of (7-0), the Council entered Executive Session at 6:31 p.m. Council
President Wood announced the Executive Session was expected to last approximately one
hour and the Council would re-enter Regular Session to adjourn the meeting.
Councilor Boone made a motion to adjourn Executive Session and re-enter Regular Session
and Councilor Whiteside seconded the motion. With a vote of (7-0), the Council re-entered
Regular Session at 7:25 p.m.
ADJOURN:
There being no further business to come before the council, Councilor Boles made a motion to
adjourn and Councilor Starnes seconded the motion. The meeting adjourned (7-0) at 7:26
p.m.
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APPROVED:
___________________________
Cathy Dickerson
City Clerk
___________________________
Willie L. Wood, Jr., President
Prattville City Council