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Minutes 2015-01-20 1 PRATTVILLE CITY COUNCIL CITY COUNCIL MINUTES TUESDAY, JANUARY 20, 2015 6:00 P.M. The Prattville City Council met in regular session on Tuesday, January 20, 2015, at 6:00 p.m. in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag, Council President Wood gave the invocation. Roll was called and Council President Pro Tempore Striplin was recorded as being absent. THE CHARACTER TRAIT OF THE MONTH IS DETERMINATION: Purposing to accomplish right goals at the right time, regardless of the opposition. APPROVAL OF MINUTES: City Council Meeting January 6, 2015. Councilor Boone made a motion to adopt the minutes and Councilor Starnes seconded the motion. There being no discussion, the minutes were adopted (6-0). COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA: None MAYOR’S REPORT: The Mayor and Council President Wood participated in the Martin Luther King, Jr. Day Parade on January 19, 2015. At the end of the parade, a service honoring Dr. King was held at First Missionary Baptist Church. There was a great turnout and many smiling faces. Mayor Gillespie welcomed District 5 Councilor Gary Whiteside to his first full Council meeting and congratulated him on his appointment. The City is a mechanized, technology–based, service-oriented organization serving the citizens of Prattville. In varying degrees, department heads serving the City are always on duty. Department heads work with and through their respective Council committees. Mayor Gillespie expressed the importance of training and leadership in City departments. The cost of training is high, but if done well, it is paid only once. If done poorly or not at all, the cost is paid every day. Leadership is responsibility to others and responsibility for others. Mayor Gillespie requested a Point of Privilege and asked Fire Chief Terry Brown and Police Chief Mark Thompson to come forward. Fire Chief Terry Brown asked Chief Dallis Johnson and his family to come forward. Chief Johnson was promoted to the appointed position of Deputy Chief. Chief Brown stated it is a great honor and great pleasure to have an individual of his character and dedication working for the Fire Department. Police Chief Mark Thompson stated that the Police Department started the promotion process at the bottom, giving the younger officers an opportunity to move up. The department is now promoting at the upper positions allowing senior officers a chance to move up. The department had two great candidates for the appointed position of Assistant Chief. Chief Thompson congratulated Captain Diane Hamm on her promotion to Assistant Chief. Chief 2 Thompson noted that Assistant Chief Hamm has been a big supporter of the department and has started a number of programs, including a community door to door program to explain the role of the police department. Mayor Gillespie thanked the Council for funding the promotion process. It is paying off today and will continue to pay off for years to come. The City has been awarded a $10,000.00 Capital Enhancements Grant from the Alabama Historic Commission. Grant funds will be utilized to replace the roof on the McWilliams- Smith-Rice-Waite House, better known as the Prattaugan Museum. The Mayor expressed thanks to Representative Beckman and former Senator Taylor for their endorsement. Coordination of the grant was handled through the Mayor’s office. Mayor Gillespie also thanked City Planner Joel Duke for his assistance in completing the grant application. The Mardi Gras Parade will be held on Saturday, January 31, 2015. The fun begins in downtown at noon, with the parade kicking off at 2:00 p.m. at the Autauga County Courthouse. Councilor Boles thanked the Mayor and his staff for the job done to allow the City to get back to a better financial point and a step closer to making Prattville whole. Mayor Gillespie noted progress takes teamwork, with department heads as boots on the ground and the elected official’s roles of funding and coordination. Mayor Gillespie left the meeting at 6:13 p.m. to attend the EDAA Conference in Montgomery. Council President Pro Tempore Striplin was also in attendance at the EDAA Conference. REPORT FROM COUNCIL ON SPECIAL COMMITTEES: None REPORT ON THE STATUS OF CITY FINANCES: Finance Director Doug Moseley presented the financial reports for December 2014. The Unaudited General Fund Revenue report showed revenue receipts in line. There were timing differences on receipt of property taxes compared to the prior year. The grants line item was down due to the timing of some in-process grants. The Tax Breakdown Comparison report showed revenue up five percent, or $100,439.41, in comparison to the prior year. The Unaudited Expenses by Department report showed departmental expenses in-line. The Wastewater and Sanitation Enterprise Fund Income Statements showed both departments running in line. Expenses in the Sanitation Enterprise Fund were a little high due to the payoff of the SRF loan. The Judicial Special Revenue Fund was also in line. The Gas Tax Special Revenue Fund and Capital Projects Fund Income Statements were new reports and showed revenue and expenses for the funds for October, November, and December, 2014. Most of the Capital Project Fund income will be received during the month of April. 3 The Group Health Fund Income Statement showed losses during October, November and December, 2014. There were high claims paid in October and November and stop loss was hit on some of the claims. The fund will be reimbursed a portion of those costs. The Bank Balances report showed total cash available as of December 31, 2014 at $12,108,121.27. The City-Wide Accounts Payable and Debt Balances report showed the total amount due as of December 31, 2014 at $41,846,378.33. Council President Wood recognized the Scout packs present at the meeting. Troop 111 was present at the meeting working on their patrol level citizenship badge. This is an Eagle required badge. AGENDA 1. RESOLUTION: To Set a Public Hearing to Grant Restaurant Retail Liquor License to Rigoberto Morales d/b/a The Boathouse Caribbean, LLC. (Sponsored By: Councilor Starnes) RESOLUTION BOOK 2015, Page 008 Councilor Starnes made a motion to adopt the Resolution and Councilor Boone seconded the motion. Councilor Starnes stated that the investigating officer recommended that the Council deny this license. Councilor Starnes will discuss further at the next Council meeting. There being no further discussion, the Resolution was adopted with the following results: AYES : WOOD, BROWN, STARNES WHITESIDE, BOLES, BOONE 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : STRIPLIN 2. RESOLUTION: To Amend the FY2015 Budget and to Authorize the Purchase of One (1) 2008 Ford Explorer from ADECA Surplus Property Division at a Cost of $10,900.00 for the Police Department. (Sponsored By: Councilor Starnes) RESOLUTION BOOK 2015, Page 009 Councilor Starnes made a motion to adopt the Resolution and Councilor Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : WOOD, BROWN, STARNES WHITESIDE, BOLES, BOONE 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : STRIPLIN 3. ORDINANCE: To Surplus Two (2) Vehicles from the Police Department. (Sponsored By: Councilor Starnes) RESOLUTION BOOK 2015, Page 001 4 Councilor Starnes made a motion to adopt the Ordinance and Councilor Brown seconded the motion. By point of order, it is necessary that the council rules be suspended if immediate action is to be considered. Councilor Boles made a motion to suspend the rules and Councilor Whiteside seconded the motion. The rules were suspended (6-0). There being no discussion, the Ordinance was adopted with the following results: AYES : WOOD, BROWN, STARNES WHITESIDE, BOLES, BOONE 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : STRIPLIN 4. ORDINANCE: To Surplus One (1) Vehicle from the Engineering Department. (Sponsored By: Councilor Brown) ORDINANCE BOOK 2015, Page 002 Councilor Brown made a motion to adopt the Ordinance and Councilor Starnes seconded the motion. By point of order, it is necessary that the council rules be suspended if immediate action is to be considered. Councilor Boone made a motion to suspend the rules and Councilor Whiteside seconded the motion. The rules were suspended (6-0). There being no discussion, the Ordinance was adopted with the following results: AYES : WOOD, BROWN, STARNES WHITESIDE, BOLES, BOONE 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : STRIPLIN 5. ORDINANCE: To Surplus One (1) Vehicle from the Information Technology Department. (Sponsored By: Councilor Boles) ORDINANCE BOOK 2015, Page 003 Councilor Boles made a motion to adopt the Ordinance and Councilor Starnes seconded the motion. By point of order, it is necessary that the council rules be suspended if immediate action is to be considered. Councilor Whiteside made a motion to suspend the rules and Councilor Brown seconded the motion. The rules were suspended (6-0). There being no discussion, the Ordinance was adopted with the following results: AYES : WOOD, BROWN, STARNES WHITESIDE, BOLES, BOONE 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : STRIPLIN 6. ORDINANCE: To Surplus One (1) Vehicle from the Fire Department. (Sponsored By: Councilor Boles) ORDINANCE BOOK 2015, Page 004 5 Councilor Boles made a motion to adopt the Ordinance and Councilor Boone seconded the motion. By point of order, it is necessary that the council rules be suspended if immediate action is to be considered. Councilor Whiteside made a motion to suspend the rules and Councilor Starnes seconded the motion. The rules were suspended (6-0). There being no discussion, the Ordinance was adopted with the following results: AYES : WOOD, BROWN, STARNES WHITESIDE, BOLES, BOONE 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : STRIPLIN COMMENTS FROM PERSONS PRESENT: None CLOSING COMMENTS: Councilor Brown reported that the Street Committee will meet on January 21, 2015 at 3:00 p.m. at the City Hall Annex. Council President Wood congratulated Deputy Fire Chief Johnson and Assistant Chief Hamm on their promotions. Council President Wood thanked all City employees and Council members for their hard work, and encouraged Council committees to continue to meet and discuss items before Council meetings. ADJOURN: There being no further business to come before the council, Councilor Boles made a motion to adjourn and Councilor Brown seconded the motion. The meeting adjourned (6-0) at 6:28 p.m. APPROVED: ___________________________ Cathy Dickerson City Clerk ___________________________ Willie L. Wood, Jr., President Prattville City Council