Minutes 2014-11-18
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PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, NOVEMBER 18, 2014
6:02 P.M.
The Prattville City Council met in regular session on Tuesday, November 18, 2014, at 6:02
p.m. in the Council Chambers at City Hall. After the Pledge of Allegiance to the American
Flag, Councilor Boone gave the invocation. Roll was called and Council President Wood was
recorded as being absent.
THE CHARACTER TRAIT OF THE MONTH IS HOSPITALITY: Cheerfully sharing
food, shelter, and friendship with others.
APPROVAL OF MINUTES: City Council Meeting and Public Hearing November 4, 2014.
Councilor Boone made a motion to adopt the minutes and Councilor Starnes seconded the
motion. With no discussion, the minutes were adopted (5-0).
COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:
None
MAYOR’S REPORT:
Mayor Gillespie and Council President Wood attended the National League of Cities Congress
and Exposition in Austin, Texas on November 18-22, 2014. No Mayor’s Report was provided.
A Point of Privilege was granted to Senator Clyde Chambliss, District 30. Senator Chambliss
expressed a bittersweet feeling at no longer sitting with the City Council and offered his
assistance to the City with any projects, problems or state agencies. Senator Chambliss noted
he looks forward to continuing to serve the citizens of Prattville along with the other citizens
of District 30.
Council President Pro Tempore Striplin expressed appreciation to Senator Chambliss for his
help and looks forward to future assistance.
REPORT FROM COUNCIL ON SPECIAL COMMITTEES:
On behalf of the Parks and Recreation Committee, Councilor Boone announced that the
Christmas tree is in its new location at Heritage Park. The tree was cut from City property.
The tree lighting will be held on Tuesday, November 25, 2014 at 6:00 p.m.
REPORT ON STATUS OF CITY FINANCES:
Finance Director Doug Moseley presented the financial reports for October 2014. The
Unaudited General Fund Revenue report showed revenue had increased 6.25% from the prior
year. The October 2014 column showed the actual revenue and the YTD column showed the
revenue with accruals removed.
The Tax Breakdown Comparison report compared tax revenue collections for October 2014 to
the prior year. As a special revenue fund, the lodging fee was presented separately on the
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report. Capital project and special revenue funds have been separated and reports for those
funds will be presented every two to three months.
The Unaudited Expense by Department report also included only the general fund. The
October 2014 column showed the actual expenses and the YTD column showed expenses with
the payroll accruals removed. With 8.33% of the year complete, expenses were at 6.81%.
To provide a snapshot of each fund, the Wastewater and Sanitation Enterprise Fund Income
Statements and the Judicial Special Revenue Fund Income Statement included bank account
balances at the bottom of the report.
The Bank Balances report included all accounts. As of October 31, 2014, the total cash
available was $10,956,360.41. The decrease in the balance of Wastewater Fund accounts
included the payoff of the 2004 SRF loan. In the General Fund, funds were transferred in
October to pay the debt payment due in November.
The City Wide Accounts Payable and Debt Balances report showed the total amount due as of
October 31, 2014 at $45,533,383.87. The City will pay the remainder of the 2007 EDI Warrant
at the end of November.
CONSENT AGENDA
1. RESOLUTION: To Declare Various Weeded Lots to be a Public Nuisance and Ordering
Their Abatement per Title 11, Chapter 67 of the Code of Alabama, 1975, as Amended.
(Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2014-B, PAGE 176
2. RESOLUTION: To Re-appoint Willis Bradford to the Library Board. (Sponsored By:
Councilor Brown)
RESOLUTION BOOK 2014-B, PAGE 177
3. RESOLUTION: To Approve Disclosure Controls and Procedures and Certain Related
Matters. (Sponsored By: Council President Pro Tempore Striplin)
RESOLUTION BOOK 2014-B, PAGE 178
4. RESOLUTION: To Set a Public Hearing to Declare Various Weeded Lots to be a Public
Nuisance and Ordering Their Abatement per Title 11, Chapter 67 of the Code of Alabama,
1975, as Amended.(Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2014-B, PAGE 179
Councilor Boles made a motion to place Items #1-4 on a Consent Agenda and Councilor
Starnes seconded the motion. The Consent Agenda was accepted (5-0). Councilor Brown
made a motion to adopt the Consent Agenda and Councilor Boles seconded the motion. There
being no discussion, the Consent Agenda was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
BOLES, BOONE 5
NAYS : NONE 0
ABSTAINED : NONE 0
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ABSENT : WOOD
AGENDA
1. RESOLUTION: To Declare a Council Vacancy in City Council District 5. (Sponsored By:
Council President Wood)
RESOLUTION BOOK 2014-B, PAGE 180
Councilor Boone made a motion to adopt the Resolution and Councilor Starnes seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
BOLES, BOONE 5
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : WOOD
2. RESOLUTION: To Rescind the Procedure Established in Resolution Book 2013, Page
140, Requiring Council Authorization for the Hiring of Previously Non-Filled or Newly
Budgeted Positions. (Sponsored By: Councilor Boles)
RESOLUTION BOOK 2014-B, PAGE 181
Councilor Boles made a motion to adopt the Resolution and Councilor Brown seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
BOLES, BOONE 5
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : WOOD
3. RESOLUTION: To Enter into an Agreement with Sain Associates, Inc.to Provide Traffic
Engineering Services for SCOOT Adaptive Signal Control Technology System on Cobbs Ford
Road from Shady Oak Lane to I-65 at a Cost Not to Exceed $75,000.00. (Sponsored By:
Councilor Brown)
RESOLUTION BOOK 2014-B, PAGE 182
Councilor Brown made a motion to adopt the Resolution and Councilor Boone seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
BOLES, BOONE 5
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : WOOD
4. ORDINANCE: To Surplus Various Equipment from the Police Department. (Sponsored
By: Councilor Starnes)
ORDINANCE BOOK 2014, PAGE 038
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Councilor Starnes made a motion to adopt the Ordinance and Councilor Brown seconded the
motion. By point of order, it is necessary that the council rules be suspended if immediate
action is to be considered. Councilor Boles made a motion to suspend the rules and Councilor
Boone seconded the motion. The rules were suspended (5-0). There being no discussion, the
Ordinance was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
BOLES, BOONE 5
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : WOOD
COMMENTS FROM PERSONS PRESENT:
Ginger Burton, 549 Golsan Road, representing the Prattville/Autauga County Humane
Society (PAHS) Board of Directors, and Wendy Irvin, Aronov Homes, addressed the Council
regarding the construction of a new humane shelter building. The humane shelter opened in
2002 with a maximum capacity of 85 animals and the shelter has never been under capacity.
The intake each month ranges from 200 – 275 animals. Fund raising for “No Room for
Rover” began in 2010 and PAHS has raised $146,980.11 for construction of the building. The
build price is expected to be $173,141.00. Ground had to be broken before the group could
apply for an Alabama Power Foundation grant. Subcontractors and suppliers have donated
time and supplies for the project. The Prattville/Autauga County Humane Society is
requesting additional funding of $15,000.00 from the City of Prattville to complete
construction of the building without the need for a loan. Mrs. Burton confirmed that the
Autauga County Commission approved $15,000 in additional funding.
CLOSING COMMENTS:
Councilor Starnes wished all a Happy Thanksgiving and Happy Holidays.
Council President Pro Tempore Striplin congratulated Barbara Simpson, Coordinator of
Cultural Arts and Special Events, for having a painting selected for showing in New York. This
accomplishment is very admirable for her and well represents the City of Prattville.
Council President Pro Tempore Striplin thanked all city personnel for their continued efforts
in making Prattville successful. City personnel are the primary contact with citizens and how
the citizen perceives the employee is how they perceive the community. He wished all a
Happy Thanksgiving.
ADJOURN:
There being no further business to come before the council, Councilor Boone made a motion
to adjourn and Councilor Boles seconded the motion. The meeting adjourned (5-0) at 6:33
p.m.
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APPROVED:
___________________________
Cathy Dickerson
City Clerk
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Willie L. Wood, Jr., President
Prattville City Council