Minutes 2014-05-20
1
PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, MAY 20, 2014
6:04 P.M.
The Prattville City Council met in regular session on Tuesday, May 20, 2014, at 6:04 p.m. in
the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag,
Council President Wood gave the invocation. Roll was called and Councilor Chambliss was
recorded as being absent.
THE CHARACTER TRAIT OF THE MONTH IS DISCRETION: Recognizing and
avoiding words, actions and attitudes that could bring undesirable consequences.
APPROVAL OF MINUTES: Public Hearing and City Council May 6, 2014.
Councilor Boone made a motion to approve the minutes and Councilor Starnes seconded the
motion. There being no discussion, the minutes were approved (6-0).
COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:
None
MAYOR’S REPORT:
Mayor Gillespie requested a Point of Privilege and Police Chief Mark Thompson came
forward. The Mayor presented Badge #160 to newly promoted Lt. Michael Vineyard. Lt.
Vineyard was joined by his family. Mayor Gillespie acknowledged Lt. Vineyard’s father and
his dedication to the Prattville football team. The Mayor added that there are many dedicated
employees throughout the City workforce.
The Mayor thanked the Prattville Youth Lion League for a $1,000.00 donation to be used for
improvements to Stanley-Jensen Stadium. A few years ago, the Dixie Youth Baseball League
donated $10,000.00 to be used for improvements to the Whetstone Sports Complex. The
money has been used to assist with the cost of HVAC units for the second and third floors of
the Whetstone building. These are examples of the many Partners of Prattville.
Mayor Gillespie reported that the Mayor’s Bike Ride and the Touch-a-Truck events were
successful and enjoyed by many, including several out-of-town visitors. The Mayor thanked
those City employees who assisted with the events.
The Mayor thanked Eddie Ousley and the Dixie Youth Baseball League for their participation
in the Armed Forces Day program at Whetstone.
Mayor Gillespie asked the Council to move forward on Items #2 and #3. These are long
awaited paving projects for the City.
City offices will be closed on Monday, May 26, 2014, in observance of Memorial Day. No
garbage or trash will be collected on Memorial Day.
The Memorial Day Program will be held in front of the Autauga County Courthouse at 11:00
a.m.
2
REPORT FROM COUNCIL ON SPECIAL COMMITTEES:
Council President Wood reported that the Finance Committee met Friday, May 15, 2014. A
thorough discussion of the City finances was held and the finances appear to be in good
shape. The Finance Committee was in agreement to move forward on the agenda items the
Mayor mentioned.
REPORT ON STATUS OF CITY FINANCES:
Finance Director Doug Moseley presented the April, 2014 financial reports, and noted that
the financial reports for March, 2014 were emailed to the Council. The Unaudited Revenue
Report compared the revenue for April, 2014 to the prior year. The report showed an increase
of 0.85% in total revenue collected year-to-date. This year, the City received significantly less
from state trust fund money. The amount received in the prior year included funds to correct
a discrepancy from previous years. The difference was approximately $400,000.00. The City
also received $100,000.00 in donations from Coca-Cola in the prior year. During the current
year, the City began receiving lodging fees. When the years are compared apples to apples,
revenue was actually up 3% or $626,000.00 over the prior year. Numbers are positive for the
current year, including an increase of 77% in grant revenue, 29% in alcohol taxes, and 57% in
use tax. With 50% of the year complete, the City has received 63.5% of budgeted revenue.
The Unaudited Expense by Department Report showed departments right in line with the
budget. Overall, departments have spent $487,000.00 less than the prior year. Revenue was
up, spending was down.
The Sanitation Enterprise Fund Income Statement showed the department on track. With
50% of the year complete, revenue was at 51.83%. With 58.33% of the year complete,
expenses were at 58.33%.
The Judicial Special Revenue Fund Income Statement showed the department in line for
revenue and expenses.
The Wastewater Enterprise Fund Income Statement also showed the department on track.
With 50% of the year complete, revenue was at 53.18%. With 58.33% of the year complete,
expenses were at 44.39%.
The Bank Balances Report showed total cash available as of April 30, 2014 at $16,370,782.26.
During the month of May, funds will be moved from the General Fund into Reserve Accounts.
The City Wide Accounts Payable and Debt Balances Report showed the total amount due as of
April 30, 2014 at $47,468,951.38. On November 1, 2014, specific bonds will be callable. The
City currently has $3.2 million available in the Debt Reserve Account.
CONSENT AGENDA
1. RESOLUTION: To Declare Various Weeded Lots to be a Public Nuisance and Ordering
Their Abatement per Title 11, Chapter 67 of the Code of Alabama, 1975, as Amended.
(Sponsored By: Councilor Chambliss)
RESOLUTION BOOK 2014, PAGE 069
3
2. RESOLUTION: To Set a Public Hearing for a Restaurant Retail Liquor License for
Marianela Coscette of Marias Cantina Mexican Grill, LLC. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2014, PAGE 070
3. RESOLUTION: To Set a Public Hearing to Declare Various Weeded Lots to be a Public
Nuisance and Ordering Their Abatement per Title 11, Chapter 67 of the Code of Alabama,
1975, as Amended. (Sponsored By: Council President Striplin)
RESOLUTION BOOK 2014, PAGE 071
4. RESOLUTION: To Submit Municipal Waste Pollution Prevention Program Report to the
Alabama Department of Environmental Management. (Sponsored By: Council President Pro
Tempore Striplin)
RESOLUTION BOOK 2014, PAGE 072
Councilor Boles made a motion to approve the Consent Agenda and Councilor Brown
seconded the motion. There being no discussion, the Consent Agenda was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
AGENDA
1. ORDINANCE: To Surplus Various IT Equipment from the Information Technology
Department. (Sponsored By: Councilor Boles)
RESOLUTION BOOK 2014, PAGE
Councilor Boles made a motion to adopt the Ordinance and Councilor Boone seconded the
motion. By point of order, it is necessary that the council rules be suspended if immediate
action is to be considered. Council President Pro Tempore Striplin made a motion to suspend
the rules and Councilor Starnes seconded the motion. The rules were suspended (6-0). There
being no discussion, the Ordinance was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
2. ORDINANCE: To Surplus One (1) Vehicle from the Police Department. (Sponsored By:
Councilor Chambliss)
RESOLUTION BOOK 2014, PAGE
Councilor Starnes made a motion to adopt the Ordinance and Council President Pro Tempore
Striplin seconded the motion. By point of order, it is necessary that the council rules be
4
suspended if immediate action is to be considered. Councilor Boles made a motion to suspend
the rules and Councilor Brown seconded the motion. The rules were suspended (6-0). There
being no discussion, the Ordinance was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
3. RESOLUTION: To Enter into an Agreement with Goodwyn, Mills & Cawood, Inc. to
Provide Construction Engineering and Inspection Services for the Resurfacing of Sheila Blvd.
from South Memorial Drive to East Main Street for Project No. STPOA-7819(600) in an
Amount Not to Exceed $88,800.00 (Net Cost to City Not to Exceed $17,760.00). (Sponsored
By: Councilor Brown)
RESOLUTION BOOK 2014, PAGE 073
Councilor Brown made a motion to adopt the Resolution and Councilor Boles seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
4. RESOLUTION: To Enter into an Agreement with Constantine Engineering, Inc. to
Provide Construction Engineering and Inspection Services for the Resurfacing of Cobbs Ford
Road from McQueen Smith Road to U.S. 82 for Project No. STPAA-7804(602) in an Amount
Not to Exceed $72,330.47 (Net Cost to City Not to Exceed $14,467.00). (Sponsored By:
Councilor Brown)
RESOLUTION BOOK 2014, PAGE 074
Councilor Brown made a motion to adopt the Resolution and Councilor Boone seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
5. RESOLUTION: To Enter into an Agreement with Constantine Engineering, Inc. to
Provide Construction Engineering and Inspection Services for the Resurfacing of Wetumpka
Street from N. Washington Street to U.S. 31 for Project No. STPAA-7806(600) in an Amount
Not to Exceed $33,000.00 (Net Cost to City Not to Exceed $6,600.00). (Sponsored By:
Councilor Brown)
RESOLUTION BOOK 2014, PAGE 075
5
Councilor Starnes made a motion to adopt the Resolution and Councilor Brown seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
6. RESOLUTION: To Authorize the Mayor to Enter into a Joint Funding Agreement with
U.S. Geological Survey for the Construction, Installation and Operation of a Streamflow
Gaging Station on Autauga Creek at a Cost Not to Exceed $23,600.00 (Net Cost to the City
$11,800.0). (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2014, PAGE 076
Councilor Boone made a motion to adopt the Resolution and Councilor Starnes seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
7. RESOLUTION: To Release Funds for the Purchase of One (1) PowerEdge R520 Virtual
Server from Dell through State Contract #T531 for the Information Technology Department
at a Cost Not to Exceed $10,464.00. (Sponsored By: Councilor Boles)
RESOLUTION BOOK 2014, PAGE 077
Councilor Boles made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
8. RESOLUTION: To Release Funds for the Purchase of One (1) Cargo Trailer from TNT
Outfitters, LLC for the Wastewater Department at a Cost of $7,987.00. (Sponsored By:
Council President Pro Tempore Striplin)
RESOLUTION BOOK 2014, PAGE 078
Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
Brown seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
6
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
COMMENTS FROM PERSONS PRESENT:
None
CLOSING COMMENTS:
Council President Wood thanked those present for attending the meeting. He wished all a
safe and rewarding Memorial Day.
ADJOURN:
There being no further business to come before the council, Councilor Boone made a motion
to adjourn and Councilor Boles seconded the motion. The meeting adjourned (6-0) at 6:37
p.m.
APPROVED:
___________________________
Cathy Dickerson
City Clerk
___________________________
Willie L. Wood, Jr., President
Prattville City Council