Minutes 2013-07-161
PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, JULY 16, 2013
6:00 P.M.
The Prattville City Council met in regular session on Tuesday, July 16, 2013, at 6:00 p.m. in
the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag,
Council President Wood gave the invocation. Roll was called and all Councilors were recorded
as being present.
THE CHARACTER TRAIT OF THE MONTH IS JUSTICE: Taking personal
responsibility to uphold what is pure, right and true.
APPROVAL OF MINUTES: Public Hearing and City Council Meeting July 2, 2013.
Councilor Boles made a motion to approve the minutes and Councilor Starnes seconded the
motion. The minutes were approved (7-0).
COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:
None
MAYOR’S REPORT:
Mayor Gillespie thanked the Leisure Services Department and other departments for an
excellent job in pulling together to provide a spectacular 4th of July celebration.
The City is a mechanized, service-oriented organization. Recent focus has been on the
Sanitation Department and difficulties in keeping up with garbage/trash collection. The state
of equipment in the department has contributed to inefficiency. The Council will be asked to
look at options for updating the equipment. Battalion Commander Michael Whaley is on
special assignment with the Sanitation Department. Sanitation Director Edward Clinton and
Michael Whaley are working together to assess needs and to develop a plan to optimize
efficiency.
The Mayor encouraged Councilors to move forward with Agenda Items #5, 6, 7, 8 and 9. Item
#5 will award the auditing service for FY2013. Item #6 will provide the Wastewater
Department the ability to own the land where sludge is applied. Items #7 and #8 will allow
the City to receive a substantial trade-in for a non-functioning sewer cleaner unit and replace
with a new unit. Item #9 will amend to budget to purchase a Tahoe for the Police
Department. Moving forward with these items will improve efficiency and lighten the load for
the FY2014 budget.
REPORT FROM COUNCIL ON SPECIAL COMMITTEES:
Councilor Chambliss reported that the Public Safety Committee will meet on Tuesday, July
23, 2013 at 4:00 p.m.
Councilor Boone reported that the Leisure Services Committee met on July 9, 2013 to discuss
permits for special events, including blocking roads, parades, and fun runs. These events have
an impact on the Police Department budget. A number of the organizations hosting these
2
types of events were represented at the meeting and provided input. A follow-up meeting will
be scheduled in the near future.
Council President Wood reported that the Finance Committee met on July 10, 2013. The
committee supports moving forward with agenda items.
REPORT ON THE STATUS OF CITY FINANCES:
Finance Director Doug Moseley presented the June 2013 financial reports. The Unaudited
Revenue report showed the City had received 84.07% of budgeted revenue with 66.67% of the
year complete. A portion of this increase in revenue over the budgeted amount was due to the
fact that the budget did not include collection of the full one percent (1%) additional sales tax
for the entire year.
The Tax Breakdown Comparison Report showed revenue had increased by $116,017
compared to June 2012.
The Unaudited Expenses by Department Report for June 2013 showed most departments at
or below budget with 75% of the year complete.
The Sanitation Enterprise Fund Income Statement showed the department in the black by
$549,248.
The Wastewater Enterprise Fund Income Statement showed the department in the black by
$47,861.
The Bank Balances Report showed a comparison of all cash account balances as of June 2011,
June 2012, and June 2013. As of June 30, 2013, the total cash balance was $12,613,370.
The City Wide Accounts Payable and Debt Balances Report showed accounts payable and
debt balances as of June 2011, June 2012, and June 2013. As of June 30, 2013, the amount
due was $50,365,306.
CONSENT AGENDA:
1. RESOLUTION: To Re-Appoint Caroline Horton to the Montgomery Area Mental Health
Authority. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2013, PAGE 094
2. RESOLUTION: To Set a Public Hearing to Declare Various Weeded Lots to be a Public
Nuisance and Ordering Their Abatement per Title 11, Chapter 67 of the Code of Alabama,
1975, as Amended. (Sponsored By: Councilor Chambliss)
RESOLUTION BOOK 2013, PAGE 095
3. RESOLUTION: To Waive Fee for the Autauga County Fair Organization. (Sponsored By:
Councilor Boone)
RESOLUTION BOOK 2013, PAGE 096
3
4. RESOLUTION: To Set a Public Hearing for a Lounge Retail Liquor -Class II (Package
Store) License for Philip Barker of Barker’s Party Tyme. (Sponsored By: Council President
Pro Tempore Striplin)
RESOLUTION BOOK 2013, PAGE 097
5. RESOLUTION: To Grant a Retail Table Wine License, Off Premise Only, to Philip Barker
of Barkers Jet Pep d/b/a Jet Pep #45. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2013, PAGE 098
Councilor Boles made a motion to accept the Consent Agenda and Council President Pro
Tempore Striplin seconded the motion. The Consent Agenda was accepted (7-0). There being
no discussion, the Consent Agenda was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT
AGENDA:
1. ORDINANCE: To Surplus One (1) Vehicle from the Police Department. (Sponsored By:
Councilor Chambliss)
ORDINANCE BOOK 2013, PAGE 029
Councilor Chambliss made a motion to adopt the Ordinance and Councilor Starnes seconded
the motion. By point of order, it is necessary for the council rules to be suspended if
immediate action is to be considered. Councilor Boles made a motion to suspend the rules
and Councilor Boone seconded the motion. The rules were suspended (7-0). There being no
discussion, the Ordinance was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT
2. ORDINANCE: To Surplus Various Items for Scrap Metal from the Urban Management
Department. (Sponsored By: Councilor Boone)
ORDINANCE BOOK 2013, PAGE 030
Councilor Boone made a motion to adopt the Ordinance and Councilor Brown seconded the
motion. By point of order, it is necessary for the council rules to be suspended if immediate
action is to be considered. Councilor Chambliss made a motion to suspend the rules and
Councilor Boles seconded the motion. The rules were suspended (7-0). There being no
discussion the Ordinance was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
4
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT
3. RESOLUTION: To Authorize the Hiring of One (1) Police Secretary II to Fill a Budgeted
Vacancy in the Police Department at an Annual Cost Not to Exceed $40,498.00. (Sponsored
By: Councilor Chambliss)
RESOLUTION BOOK 2013, PAGE 099
Councilor Chambliss made a motion to adopt the Resolution and Councilor Starnes seconded
the motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT
4. RESOLUTION: To Amend the FY2013 Budget and Authorize the Purchase of One (1) K-9
for the Police Department at a Cost not to Exceed $10,000.00. (Sponsored By: Councilor
Chambliss)
RESOLUTION BOOK 2013, PAGE 100
Councilor Chambliss made a motion to adopt the Resolution and Councilor Boles seconded
the motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT
5. RESOLUTION: To Authorize the Mayor to Sign a One-Year Engagement Letter with
Jackson Thornton & Co., P.C. for Auditing Services for Fiscal Year 2013 at a Cost Not to
Exceed $89,000.00. (Sponsored By: Council President Wood)
RESOLUTION BOOK 2013, PAGE 101
Councilor Brown made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
5
ABSTAINED : NONE 0
ABSENT
6. RESOLUTION: To Amend the FY2013 Wastewater Enterprise Fund Budget, to Authorize
the Purchase of the Rice Estate Property for the Wastewater Department, and to Authorize
the Mayor to Sign an Agreement for Sale to Purchase Said Property at a Cost Not to Exceed
$916,500.00. (Sponsored By: Council President Pro Tempore Striplin)
RESOLUTION BOOK 2013, PAGE 102
Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
Brown seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES 6
NAYS : BOONE 1
ABSTAINED : NONE 0
ABSENT : NONE
7. ORDINANCE: To Declare One (1) Vac-Con Combination Sewer Cleaner Unit Surplus and
to Authorize Trade-In to Ingram Equipment Company, Inc. (Sponsored By Council President
Pro Tempore Striplin)
ORDINANCE BOOK 2013, PAGE 031
Council President Striplin made a motion to adopt the Ordinance and Councilor Chambliss
seconded the motion. By point of order, it is necessary for the council rules to be suspended if
immediate action is to be considered. Councilor Boles made a motion to suspend the rules
and Council President Pro Tempore Striplin seconded the motion. The rules were suspended
(7-0). There being no discussion, the Ordinance was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT
8. RESOLUTION: To Amend the FY2013 Wastewater Enterprise Fund Budget and to
Release Funds for the Purchase of a Vac-Con Combination Sewer Cleaner Unit for the
Wastewater Department at a Cost Not to Exceed $80,852.00. (Sponsored By: Council
President Pro Tempore Striplin)
RESOLUTION BOOK 2013, PAGE 103
Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
Brown seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
6
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
9. RESOLUTION: To Amend the FY2013 Budget and To Release Funds for the Purchase of
One (1) 2013 Chevrolet Tahoe from Capitol Chevrolet Off of State Contract (Contract # T191L)
for the Police Department in the Amount of $25,995.04. (Sponsored By: Councilor
Chambliss)
RESOLUTION BOOK 2013, PAGE 104
Councilor Chambliss made a motion to adopt the Resolution and Councilor Starnes seconded
the motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
COMMENTS FROM PERSONS PRESENT: None
CLOSING COMMENTS:
Council President Wood thanked all who attended the Council meeting. He also took the
opportunity to thank City employees for all they do and noted the rain has made their
workload tougher. Council President Wood thanked the Council for their efforts and
encouraged them to continue to work diligently through their committees. He urged citizens
to contact their Councilor with questions or concerns.
ADJOURN:
There being no further business to come before the Council, Councilor Boles made a motion
to adjourn and Councilor Starnes seconded the motion. The meeting adjourned (7-0) at 6:31
p.m.
APPROVED:
___________________________
Cathy Dickerson
City Clerk
___________________________
Willie L. Wood, Jr., President
Prattville City Council