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Minutes 2013-02-19 1 PRATTVILLE CITY COUNCIL CITY COUNCIL MINUTES TUESDAY, FEBRUARY 19, 2013 6:00 P.M. The Prattville City Council met in regular session on Tuesday, February 19, 2013, at 6:00 p.m. in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag, Councilor Boles gave the invocation. Roll was called and all were recorded as being present. THE CHARACTER TRAIT OF THE MONTH IS FORGIVENESS: Clearing the record of those who have wronged me and not holding a grudge. APPROVAL OF MINUTES: City Council Meeting February 5, 2013. Councilor Chambliss made a motion to approve the minutes and Councilor Starnes seconded the motion. The minutes were approved (7-0). COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA: None MAYOR’S REPORT: Mayor Gillespie reported that he had outlined the goals and objectives for this administration over the next year during the “State of the City” address held just prior to the Council meeting. The Mayor added that he looked forward to the Council and administration working together and that he looked forward to the future of this great City. REPORT FROM COUNCIL ON SPECIAL COMMITTEES: Council President Pro Tempore Striplin reported that the Sanitation Committee would meet in the next two weeks. AGENDA 1. RESOLUTION: To Appoint Jimmy Morris, Jr. to the Board of Zoning Adjustments. (Sponsored By: Councilor Boles) Held from February 5, 2013/Held Indefinitely The Resolution was held from the February 5, 2013 meeting. Councilor Boles made a motion to hold the Resolution indefinitely and Councilor Chambliss seconded the motion. There being no discussion, the Resolution was held indefinitely with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 2 2. RESOLUTION: To Grant a Retail Beer License, Off-Premises Only, and Retail Table Wine License, Off- Premises Only, to Shital Patel of Omshiv, LLC d/b/a Corner Market. (Sponsored By: Councilor Starnes) Held from February 5, 2013/ Held until June 18, 2013 The Resolution was held from the February 5, 2013 meeting. Councilor Starnes made a motion to hold the Resolution until the second meeting in June and Councilor Chambliss seconded the motion. There being no discussion, the Resolution was held until the June 18, 2013 meeting with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 3. RESOLUTION: To Express the Intent of the City Council to Request State Legislation to Modify the Method of Abating Weeded and Overgrown Properties within the Corporate City Limits of the City of Prattville. (Sponsored By: Councilor Boles) Held from February 5, 2013/ Held Indefinitely The Resolution was held from the February 5, 2013 meeting. Councilor Boles made a motion to hold the Resolution indefinitely and Council President Pro Tempore Striplin seconded the motion. Councilor Boles explained that the Alabama League of Municipalities has sponsored a similar bill and that Senator Taylor is working with the League to move this quickly. There being no further discussion, the Resolution was held indefinitely with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 4. ORDINANCE: To Surplus One (1) Vehicle from the Engineering Department, Street Division. (Sponsored By: Councilor Brown) ORDINANCE BOOK 2013, Page 008 Councilor Brown made a motion to adopt the Ordinance and Councilor Boone seconded the motion. By point of order, it is necessary for the council rules to be suspended if immediate action is to be considered. Councilor Boles made a motion to suspend the rules and Councilor Chambliss seconded the motion. The rules were suspended (7-0). There being no discussion, the Ordinance was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, 3 WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 5. ORDINANCE: To Surplus One (1) Vehicle from the Police Department. (Sponsored By: Councilor Chambliss) ORDINANCE BOOK 2013, Page 009 Councilor Chambliss made a motion to adopt the Ordinance and Councilor Starnes seconded the motion. By point of order, it is necessary for the council rules to be suspended if immediate action is to be considered. Council President Pro Tempore Striplin made a motion to suspend the rules and Councilor Brown seconded the motion. The rules were suspended (7- 0). There being no discussion, the Ordinance was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 6. RESOLUTION: To Authorize the Release of Funds to Purchase a Konica Minolta Bizhub 284 Printer/Copier/Scanner from Royal Office Equipment for the Judicial Department at a Cost of $6,395.00. (Sponsored By: Councilor Chambliss) RESOLUTION BOOK 2013, Page 019 Councilor Boone made a motion to adopt the Resolution and Councilor Starnes seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 7. RESOLUTION: To Authorize the Mayor to Submit a Joint Recycling Program Grant Application to the Alabama Department of Environmental Management in Partnership with Autauga County Commission. (Sponsored By: Council President Wood) RESOLUTION BOOK 2013, Page 020 Councilor Starnes made a motion to adopt the Resolution and Council President Pro Tempore Striplin seconded the motion. There being no discussion, the Resolution was adopted with the following results: 4 AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 8. RESOLUTION: To Amend the FY2013 Budget, To Ratify and Affirm the Purchase of One (1) 2005 Dodge Ram 2500 from ADECA Surplus Property Division at a Cost of $11,800.00, and to Transfer Balance of the Budget Line Item Hazardous Materials Cleanup to Budget Surplus. (Sponsored By: Councilor Chambliss) RESOLUTION BOOK 2013, Page 021 Councilor Chambliss made a motion to adopt the Resolution and Councilor Boles seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 9. RESOLUTION: To Authorize the Hiring of One (1) Police Officer for the Police Department at an Annual Cost Not to Exceed $51,964.00. (Sponsored By: Councilor Chambliss) RESOLUTION BOOK 2013, Page 022 Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor Starnes seconded the motion. Council President Wood recessed the meeting at 6:15 p.m. and left the council chamber. Councilor Boone offered a prayer for Council President Wood’s health and wellbeing. Council President Pro Tempore Striplin reconvened the meeting at 6:19 p.m. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, CHAMBLISS, BOLES, BOONE 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : WOOD 10. RESOLUTION: To Authorize the Mayor to Enter into a Participation Agreement with Government Payment Services, Inc. d/b/a GovPayNet to Accept Credit Card Payments on Behalf of the Prattville Municipal Court. (Sponsored By: Councilor Chambliss) 5 RESOLUTION BOOK 2013, Page 023 Councilor Boles made a motion to adopt the Resolution and Councilor Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, CHAMBLISS, BOLES, BOONE 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : WOOD 11. RESOLUTION: To Award Bid No. 013-003 to Gilmore Ford for the Purchase of Five (5) 2013 Police Interceptor SUV Vehicles at a Cost Not to Exceed $126,825.00 (Sponsored By: Councilor Chambliss) RESOLUTION BOOK 2013, Page 024 Councilor Chambliss made a motion to adopt the Resolution and Councilor Starnes seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, CHAMBLISS, BOLES, BOONE 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : WOOD 12. RESOLUTION: To Authorize Certain Actions with Respect to General Obligation Refunding Warrants, Series 2013, of the City of Prattville. (Sponsored By: Council President Wood) RESOLUTION BOOK 2013, Page 025 Councilor Brown made a motion to adopt the Resolution and Councilor Boles seconded the motion. Council President Pro Tempore Striplin passed the gavel to Councilor Chambliss at 6:26 p.m. The chair recognized Council President Pro Tempore Striplin. Council President Pro Tempore Striplin asked Finance Director Doug Moseley if he continued to support the recommendation made at the Finance Committee meeting to proceed with refinancing only one series of bonds. Mr. Moseley replied that he continues to recommend moving forward with the 2006A Series bonds. The Resolution as written allows the City to have the option to move forward with either the 2006A Series and/or the 2007 Series. Council President Pro Tempore pointed out that the Resolution as written reads “and” and not “or,” giving the impression of combining the 2006A Series and 2007 Series. Mr. Moseley explained that the bond attorney wrote the Resolution in this manner not to bind the City, but to allow the option to move forward with either bond series. Council President Pro Tempore Striplin noted this was not what was presented to the Finance Committee. Mr. Moseley stated that 6 interest rates can change quickly in a short period of time, making a dramatic difference in the amount of savings. Mr. Moseley recommended moving forward with the 2006A Series. Councilor Chambliss passed the gavel back to Council President Pro Tempore Striplin at 6:29 p.m. There being no further discussion, the Resolution was adopted with the following results: AYES : STARNES, CHAMBLISS, BOLES, BOONE 4 NAYS : STRIPLIN, BROWN 2 ABSTAINED : NONE 0 ABSENT : WOOD COMMENTS FROM PERSONS PRESENT: None REPORT ON STATUS OF CITY FINANCES: Finance Director Doug Moseley presented the January Unaudited Revenue report. With 25% of the year complete, the City has received 39% of the total revenue budgeted. Year-to-date, revenue has increased 5.15% over last year. The Tax Breakdown Comparison showed tax revenue line by line comparing January, 2013 and January, 2012. The second page showed a comparison of the 1st Quarter of FY2013 to the 1st Quarter of FY2012. The January Unaudited Expenses report showed with the year 33.33% complete, most departments are in line. The City Clerk’s Department showed higher than budgeted operations costs due to an election supplies expense carried over from last year and increased GovDeals fees due to the number of surplus vehicles. The Non-Departmental Community Iniatives Cost was higher than budgeted due to LPGA expenses for the prior year being invoiced in this fiscal year. The Transfer to Group Health showed higher than budgeted due to catching up from previous fiscal years. The Sanitation Enterprise Fund Income Statement showed the department in the black. The year-to-date net was negative due to the fact that revenue was lagging, but expenses were not. The Wastewater Enterprise Fund Income Statement showed the department in the black and positive. The Bank Balances report included comparative columns for January of 2011, 2012 and 2013. In January 2011, the Total Cash balance was $3,032,983.00. As of January 2013, the Total Cash balance was $9,507,328.27. In January 2011, the balance of the Group Health Account was $1,184.86. As of January 2013, the balance of the Group Health Account was $1,863,171.56. The Group Health Account is now current through February, 2013 with a balance over $2 million. 7 The City Wide Accounts Payable and Debt Balances report showed the amount of debt due as of January 2011, 2012, and 2013. As of January 2011, the City owed $61,790,534. As of January 2013, the debt balance was $50,292,200.oo; a decrease of $11.4 million in two years. Councilor Boles asked why business licenses revenue was only at one-half of budget with a January 31 deadline to pay. Mr. Moseley responded that while the deadline to pay business licenses was January 31, revenue was received after that date. Mr. Moseley added that as of today, business licenses receipts were very close to budget. Council President Pro Tempore thanked Mr. Moseley for a good report. CLOSING COMMENTS: Mayor Gillespie reported that a Swearing-In Ceremony for Police Chief Mark Thompson will be held at Destiny Church on Thursday, February 28. The Alabama League of Municipalities will sponsor a Legislative Advocacy Day on February 26. ADJOURN: There being no further business to come before the Council, the meeting adjourned at 6:38 p.m. APPROVED: ___________________________ Cathy Dickerson City Clerk ___________________________ Willie L. Wood, Jr., President Prattville City Council