Minutes 2013-02-05
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PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, FEBRUARY 5, 2013
6:04 P.M.
The Prattville City Council met in regular session on Tuesday, February 5, 2013, at 6:04 p.m.
in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag,
Councilor Chambliss gave the invocation. Roll was called and all were recorded as being
present.
THE CHARACTER TRAIT OF THE MONTH IS FORGIVENESS: Clearing the record
of those who have wronged me and not holding a grudge.
APPROVAL OF MINUTES: City Council Meeting January 15, 2013. Councilor Chambliss
made a motion to approve the minutes and Councilor Starnes seconded the motion. The
minutes were approved (7-0).
COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:
None
MAYOR’S REPORT:
Council President Wood granted Mayor Gillespie a point of personal privilege. Mayor
Gillespie recognized retired K-9 Officer Louie for his years of dedicated service to the City of
Prattville, good will throughout our schools and his role in drug enforcement.
Mayor Gillespie read and presented a Commendation honoring the Prattville YMCA on its
50th Anniversary to David Lewis. Mr. Lewis expressed appreciation on behalf of the YMCA to
the Mayor, City Council, City staff, and citizens of Prattville for their support of the YMCA.
Mr. Lewis added that it is a privilege to a part of the Prattville YMCA and he looks forward to
their next fifty years.
Mayor Gillespie introduced new Autauga County EMA Director Ernie Baggett. Mr. Baggett
looks forward to working with the City and is honored to work for the citizens of Autauga
County. Mr. Baggett noted that Autauga County EMA has a great staff and Mayor Gillespie
agreed, commending them on their work with programs such as C.E.R.T.
Jim Wilson & Associates held a press conference earlier today and announced that
Kinnucan’s, Chappy’s Deli, New York Diamond Company and Republic Finance would be
opening up in the High Pointe shopping center. The press conference is available on the City
website and the Mayor urged everyone to watch it. These businesses will bring approximately
120 plus jobs to the City.
There was also a ribbon cutting recently at Fras-Le. This business is expected to create 100
plus jobs for the City.
Accounts payable is approximately $2,000.00. In comparison, accounts payable was over $2
million two years ago.
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Mayor Gillespie urged Council to move forward on Items #6, 7, 8, 9, 10 and 13.
The preliminary audit for FY2012 shows the expenses were $1.9 million less than budgeted.
The Mayor thanked department heads and employees for their hard work in reducing
expenses.
The Mayor asked that the Finance Committee call a meeting within the next week to discuss
the possible refinancing of City bonds. The estimated savings are approximately $600,000.00
to the City over the life of the bonds, if refinanced.
Councilor Wood congratulated Mr. Lewis and Mr. Baggett and wished K-9 Officer Louie a
long and happy life.
REPORT FROM COUNCIL ON SPECIAL COMMITTEES:
Councilor Brown reported that the Street Committee met on January 24 regarding developing
a traffic calming policy. The committee will meet again in March.
Councilor Starnes reported that the Vehicle Maintenance Committee met on January 18, for
an orientation meeting and to discuss goals. The meeting also included a walk-through the
garage and lot.
Councilor Chambliss reported that the Judicial Committee will meet on February 6, at 4:30
p.m. in the Annex.
Councilor Boles reported that the IT and Fire Committee met and urged the Council to move
forward on Items #13 and #14 for the IT Department. The phone system will pay for itself
within two years due to cost savings. Councilor Boles urged the Council to also move forward
with Items #7 and #11 for the Fire Department.
Councilor Boone reported that the Leisure Services Committee met on February 1. The
committee will meet again on February 6 at 4:15 p.m. at the Doster Center. The hiring of
seasonal employees for the Urban Management and Leisure Services Departments is a cost
savings to the City because we will be hiring short term employees in numbers, as opposed to
full time employees receiving full benefits.
AGENDA
1. RESOLUTION: To Re-Appoint Larry Puckett to the Water Works Board. (Sponsored
By: Councilor Starnes)
RESOLUTION BOOK 2013, Page 010
Councilor Starnes made a motion to adopt the Resolution and Councilor Boles seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
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ABSTAINED : NONE 0
ABSENT : NONE
2. RESOLUTION: To Re-Appoint Ernest Goodson to the Electrical Board. (Sponsored
By: Councilor Boles)
RESOLUTION BOOK 2013, Page 011
Councilor Boles made a motion to adopt the Resolution and Councilor Boone seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
3. RESOLUTION: To Appoint Jimmy Morris, Jr. to the Board of Zoning Adjustments.
(Sponsored By: Councilor Boles)
HELD
Councilor Boles made a motion to adopt the Resolution and Councilor Boone seconded the
motion. Councilor Boles requested that the Resolution be held because Mr. Morris was unable
to attend tonight’s meeting. Councilor Boles made a motion to hold the Resolution and
Council President Pro Tempore Striplin seconded the motion. There being no further
discussion, the Resolution was held until the February 19, 2013 meeting with the following
results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
4. RESOLUTION: To Grant a Retail Beer License, Off-Premises Only, and Retail Table
Wine License, Off-Premises Only, to Shital Patel of Omshiv, LLC d/b/a Corner Market.
(Sponsored By: Councilor Starnes)
HELD
Councilor Starnes made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. Councilor Starnes made a motion to hold the Resolution and
Council President Pro Tempore Striplin seconded the motion. There being no further
discussion the Resolution was held until the February 19, 2013 meeting with the following
results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
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NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
5. RESOLUTION: To Authorize the Mayor to Sign a Settlement Agreement with Knology
of Montgomery, Inc. to Collect Unpaid Franchise Fees. (Sponsored By: Council President
Wood)
RESOLUTION BOOK 2013, Page 012
Councilor Brown made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
6. RESOLUTION: To Authorize the Mayor to Enter Into an Agreement with the Center
for Business and Economic Development of Auburn University at Montgomery to Review
and Update the City of Prattville Personnel Policies and Guidelines at a Cost Not to Exceed
$18,500.00. (Sponsored By: Council President Wood)
RESOLUTION BOOK 2013, Page 013
Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
Chambliss seconded the motion. Councilor Chambliss encouraged the Council to support the
Resolution tonight. There being no further discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
7. RESOLUTION: To Award Bid No. 013-001 to West Med Disposal, Inc. for the
Biohazard Waste Disposal Contract for the Fire Department at an Annual Cost of
$5,130.00. (Sponsored By: Councilor Boles)
RESOLUTION BOOK 2013, Page 014
Councilor Boles made a motion to adopt the Resolution and Councilor Boone seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
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NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
8. RESOLUTION: To Authorize the Hiring of One (1) Heavy Equipment Operator for
the Engineering Department, Street Division, at an Annual Cost not to Exceed
$39,242.00. (Sponsored By: Councilor Brown)
RESOLUTION BOOK 2013, Page 015
Councilor Brown made a motion to adopt the Resolution and Councilor Starnes seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
9. RESOLUTION: To Authorize the Hiring of Thirty Eight (38) Seasonal Leisure
Services Employees at a Cost not to Exceed $137,988.00. (Sponsored By: Councilor Boone
RESOLUTION BOOK 2013, Page 016
Councilor Boone made a motion to adopt the Resolution and Councilor Brown seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
10. RESOLUTION: To Authorize the Hiring of Twelve (12) Seasonal Urban
Management Employees at a Cost not to Exceed $100,467.00. (Sponsored By: Councilor
Boone)
RESOLUTION BOOK 2013, Page 017
Councilor Starnes made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
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11. ORDINANCE: To Surplus One (1) Vehicle from the Fire Department. (Sponsored By:
Councilor Boles)
ORDINANCE BOOK 2013, Page 005
Councilor Chambliss made a motion to adopt the Ordinance and Councilor Starnes seconded
the motion. By point of order, it is necessary for the council rules to be suspended if
immediate action is to be considered. Councilor Boles made a motion to suspend the rules
and Councilor Chambliss seconded the motion. The rules were suspended (7-0). There being
no discussion, the Ordinance was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
12. ORDINANCE: To Surplus One (1) Vehicle from the Leisure Services Department.
(Sponsored By: Councilor Boone)
ORDINANCE BOOK 2013, Page 006
Councilor Boone made a motion to adopt the Resolution and Councilor Boles seconded the
motion. By point of order, it is necessary for the council rules to be suspended if immediate
action is to be considered. Councilor Boone made a motion to suspend the rules and
Councilor Chambliss seconded the motion. The rules were suspended (7-0). There being no
discussion, the Ordinance was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
13. RESOLUTION: To Amend the FY 2013 Budget and Award Bid No. 012-007 in the
amount of $97,771.80 to Pruitt Communications, Inc. for a Voice Over Internet Protocol
(VOIP) Telephone System. (Sponsored By: Councilor Boles)
RESOLUTION BOOK 2013, Page 018
Councilor Boles made a motion to adopt the Resolution and Councilor Starnes seconded the
motion. Councilor Starnes stated that by changing phone systems, over the next two years the
savings will pay for capital outlay. Council President Wood added that the savings would be
approximately $1,341.00 per month. There being no further discussion, the Resolution was
adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
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ABSTAINED : NONE 0
ABSENT : NONE
14. ORDINANCE: To Surplus Various IT Equipment from the Information Technology
Department. (Sponsored By: Councilor Boles)
ORDINANCE BOOK 2013, Page 007
Councilor Chambliss made a motion to adopt the Resolution and Council President Pro
Tempore Striplin seconded the motion. By point of order, it is necessary that the council rules
be suspended if immediate action is to be considered. Councilor Boles made a motion to
suspend the rules and Council President Pro Tempore Striplin seconded the motion. The
rules were suspended (7-0). Councilor Boone announced that the PALS group recently added
a member who has a business in Prattville. This will help the group better understand how to
support local businesses with their recycling needs. There being no further discussion, the
Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
15. RESOLUTION: To Express the Intent of the City Council to Request State
Legislation to Modify the Method of Abating Weeded and Overgrown Properties within
the Corporate City Limits. (Sponsored By: Councilor Boles)
HELD
Councilor Boles made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. Councilor Boles made a motion to hold the Resolution and
Councilor Boone seconded the motion. There being no further discussion, the Resolution was
held with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
COMMENTS FROM PERSONS PRESENT:
None
CLOSING COMMENTS:
Mayor Gillespie reported that WSFA will hold a severe weather event next Wednesday at City
Hall, and will be helping citizens set up their weather radios.
The SciFi network is in town filming which could possibly create tourism for the City.
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Councilor Boles expressed appreciation to Officer Wayne Barlow and K-9 Officer Louie for
their service to the City. Councilor Boles would like to look at replacing K-9 Officer Louie as
soon as possible.
Council President Wood announced that the Finance Committee will meet on Thursday,
February 7, at 3:00 p.m.
ADJOURN:
There being no further business to come before the Council, Councilor Chambliss made a
motion to adjourn and Councilor Starnes seconded the motion. The meeting adjourned (7-0)
at 6:50 p.m.
APPROVED:
___________________________
Cathy Dickerson
City Clerk
___________________________
Willie L. Wood, Jr., President
Prattville City Council
SUBMITTED BY:
___________________________
Jamie Ferrari
Assistant City Clerk