Minutes 2013-01-151
PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, JANUARY 15, 2013
6:01 P.M.
The Prattville City Council met in regular session on Tuesday, January 15, 2013, at 6:01 p.m.
in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag,
Councilor Boone gave the invocation. Roll was called and all were recorded as being present.
THE CHARACTER TRAIT OF THE MONTH IS ORDERLINESS: Arranging myself
and my surroundings to achieve greater efficacy.
APPROVAL OF MINUTES: Public Hearing and City Council Meeting January 8, 2013.
Councilor Boles made a motion to approve the minutes and Councilor Starnes seconded the
motion. The minutes were approved (7-0).
COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:
None
MAYOR’S REPORT:
The portraits of the current City Council members are now displayed in the foyer of City Hall.
For the third consecutive year, the Yellow Pages has once again chosen a City photograph for
their cover. The photograph was taken by Teresa Lee.
Mayor Gillespie noted that it have been almost two years since he first stood before the
Council asking for his three T’s: time, tools, and talent. The Mayor requested the Council to
move forward with agenda Items #1 and #2. In order to further reduce personnel costs this
fiscal year, Finance Director Doug Moseley is also serving as the I.T. Director. The pay grade
for Finance Director in Item #2 does not reflect the budgeted funding for these additional I.T.
responsibilities. Cathy Dickerson has proven to be the correct choice for City Clerk.
Kellie Cook has been recommended to be appointed as Leisure Services Director. The
Performing Arts Department will merge with the Leisure Services Department. Mark
Thompson has been recommended to be appointed as Police Chief. Mr. Thompson has served
as a veteran law enforcement officer. Rick Teague, Sanitation, and Kenny Rawlinson, Vehicle
Maintenance, have served in an interim capacity and are also recommended for appointment.
Mayor Gillespie asked that the Council move forward with all of his appointment
recommendations in Item #2.
REPORT ON STATUS OF CITY FINANCES:
Finance Director Doug Moseley presented the December, 2012 financial reports. The
Unaudited Revenue report showed that the City had received 18.59% of budgeted revenue
with 16.67% of the year complete. Business license revenue for December was at 1.02% of the
budgeted amount; business license renewals were mailed out at the end of December.
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The Tax Breakdown Comparison report showed December, 2012 in line with December, 2011.
The December Unaudited Expenses report showed that the City had spent 28% of budgeted
expenses with 25% of the year complete. These expenditures also included debt service.
The Wastewater Enterprise Fund and Sanitation Enterprise Fund Income Statements showed
both departments running in the black and in-line with the budget.
The Bank Balances report showed a comparison of account balances at December, 2012 and
December, 2011. The total cash balance for December 31, 2012 was approximately $5.4
million. At December 31, 2011, the total cash balance was approximately $1.2 million. By
comparison, at the end of December, 2010, the total cash balance was approximately
$581,000.00.
The final report showed the City Wide Accounts Payable and Debt Balances. As of December
31, 2012, the amount owed was approximately $51.3 million. As of December 31, 2011, the
City owed approximately $59.1 million. This report also included the payoff dates, call dates,
and interest rates for all debt.
Council President Wood noted that financial reports were sent to Council members prior to
the meeting and encouraged Council members to contact Mr. Moseley for additional
information.
Councilor Chambliss expressed his appreciation for receiving the financial reports prior to the
meeting. He added he was pleased with where the City is and where the City is headed.
Councilor Chambliss attributed this improvement to Mayor Gillespie, Mr. Moseley, and
department heads.
Councilor Boles commended Mr. Moseley for his efforts in turning the ship around. Councilor
Boles noted that in the past year, the bank account balances showed a growth of
approximately $4.2 million and the debt balance has been reduced by approximately $7.8
million.
Council President Wood thanked Mr. Moseley for his report.
REPORT FROM COUNCIL ON SPECIAL COMMITTEES:
Councilor Brown reported that the Street Committee will meet on January 24 at 3:30 p.m. at
the City Hall Annex.
Councilor Starnes reported that the Vehicle Maintenance Committee will meet on January 18
at the City Shop.
Councilor Boles announced that the I.T. and Fire Committees would call a meeting within in
the next two weeks.
Councilor Boone reported that the Leisure Services Committee met on January 11 and visited
two splash pads; discussion included design, construction costs, and ongoing operational
costs.
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Councilor Wood announced that the Finance Committee met on January 10 to discuss
possible bond refinancing. Mr. Moseley is gathering additional information concerning bond
refinancing and will present this information to the Finance Committee for their review.
AGENDA
1. RESOLUTION: To Appoint the City Clerk and the City Treasurer-Finance Director for the
2012 Quadrennium. (Sponsored By: Council President Wood)
RESOLUTION BOOK 2013 PAGE 007
Councilor Boles made a motion to adopt the Resolution and Councilor Boone seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
2. RESOLUTION: To Appoint Department Heads. (Sponsored By: Council President Wood)
RESOLUTION BOOK 2013 PAGE 008
Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
Boles seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
Council President Wood recognized Sherriff Johnson and thanked him and any other public
officials for attending the council meeting.
3. ORDINANCE: To Surplus Two (2) Vehicles from the Police Department. (Sponsored By:
Councilor Chambliss)
ORDINANCE BOOK 2013 PAGE 004
Councilor Chambliss made a motion to adopt the Ordinance and Councilor Starnes seconded
the motion. By point of order, it is necessary for the council rules to be suspended if
immediate action is to be considered. Councilor Boone made a motion to suspend the rules
and Councilor Brown seconded the motion. The rules were suspended (7-0). There being no
discussion, the Ordinance was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
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WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
4. RESOLUTION: To Accept Maintenance of Covered Bridge Subdivision, Plat 2.
(Sponsored By: Councilor Brown)
RESOLUTION BOOK 2013 PAGE 009
Councilor Brown made a motion to adopt the Resolution and Councilor Starnes seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, CHAMBLISS, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
COMMENTS FROM PERSONS PRESENT:
None
CLOSING COMMENTS:
Mayor Gillespie introduced Sarah Byard, Community Development Manager with Central
Alabama Regional Planning and Development Commission (CARPDC). Ms. Byard informed
the Council that she will meet with Mayor Gillespie on January 16 to discuss a possible CDBG
planning grant for the MLK area.
Police Chief Mark Thompson thanked the Mayor and City Council for the appointment and
for their vote of confidence. Chief Thompson thanked his family and friends for their support
and added that the department will continue to strive to make Prattville a safe place to live
and the hardest target in the State of Alabama for criminals to come to.
Mayor Gillespie thanked the Council for their support of the “No Excuses, Just Results” team
he pulled together.
Council President Pro Tempore Striplin congratulated those appointed tonight and looks
forward to working with them.
Councilor Starnes congratulated department heads on their appointments and re-
appointments and looks forward to working with them.
Councilor Boles stated that the Council has given the Mayor the “talent” and “tools” in the
appointments tonight. He added that over “time,” the Mayor has shown what he is capable of
doing. Councilor Boles congratulated department heads on their appointment and looks
forward to working with them. The Martin Luther King, Jr. Parade will begin at 9:00 a.m. on
Monday, January 21 at the football stadium and end at First Missionary Baptist Church.
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Councilor Boone congratulated all appointees and offered her support. Councilor Boone
expressed appreciation to those have given any of their time to the City in the past and noted
that they have not gone unnoticed or unappreciated.
Council President Wood congratulated all appointees and expressed his appreciation to
department heads and every employee for the job they do for the City. For those employed
and those leaving, Council President Wood prayed God’s blessings up them all. Also pray for
the Teague family in the loss of Rick Teague’s mother.
ADJOURN:
There being no further business to come before the Council, Council President Pro Tempore
Striplin made a motion to adjourn and Councilor Chambliss seconded the motion. The
meeting adjourned (7-0) at 6:29 p.m.
APPROVED:
___________________________
Cathy Dickerson
City Clerk
___________________________
Willie L. Wood, Jr., President
Prattville City Council