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Minutes 2012-11-061 PRATTVILLE CITY COUNCIL CITY COUNCIL MINUTES TUESDAY, NOVEMBER 6, 2012 6:07 P.M. The Prattville City Council met in regular session on Tuesday, November 6, 2012 at 6:07 p.m. in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag, Councilor Boles gave the invocation. Roll was called and all Councilors were recorded as being present. THE CHARACTER TRAIT OF THE MONTH IS GRATEFULNESS: Letting others know by my words and actions how they have benefited my life. APPROVAL OF MINUTES: Public Hearing and City Council Meeting October 16, 2012. Council President Pro Tempore Striplin made a motion to approve the minutes and Councilor Brown seconded the motion. The minutes were approved (7-0). Council President Wood granted State Representative Paul Beckman a point of personal privilege. State Representative Beckman congratulated the Mayor and Council, and noted that the swearing in ceremony was very enjoyable. Representative Beckman stated that he and his office extend their hands out to the Council and looks forward to working with all of them. COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA: None MAYOR’S REPORT: Mayor Gillespie thanked State Representative Beckman and also congratulated the Council. The Community and Holiday Intervention and Public Safety “CHIPS” program will hold an event on November 15, 2012, from 5:30 to 7:30. The Mayor thanked Performing Arts Director Kellie Cook, the Prattville Police Department and the Prattville Fire Department, for their support of the CHIPS program. The program teaches public safety during the holidays. Veterans Day will be celebrated at the Autauga County Court House at 11:00 am, on November 12, 2012. Lunch will follow at 12:00 pm. November 11th through 17th is Military Appreciation Week. During that week the Chamber of Commerce will have Military discounts posted on their website. On November 14, 2012, at City Hall, between 9:15 and 10:00, a proclamation will be signed by the River Region Mayors in support of Military Appreciation. The College Heights Community Clean Up Day will be held Saturday, November 10, 2012 from 8:00 am to 12:00 pm. REPORT FROM COUNCIL ON SPECIAL COMMITTEES: Councilor Boles announced that the Fire Committee would be meeting in the next couple of weeks. 2 Councilor Wood informed the Council that he would provide them with their assigned committees before the next Council meeting. Council President Wood granted Councilor Brown a point of personal privilege. Councilor Brown introduced the following Resolution from the floor. RESOLUTION: To appoint Albert Striplin as Council President Tempore (Sponsored By: Councilor Brown) (FROM THE FLOOR) RESOLUTION BOOK 2012, Page 138 Councilor Brown made a motion to adopt the Resolution and Councilor Boone seconded the motion. By point of order, it is necessary for the council rules to be suspended if immediate action is to be considered. Councilor Boles made a motion to suspend the rules and Councilor Brown seconded the motion. The rules were suspended (7-0). There being no further discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE AGENDA 1. RESOLUTION: To Declare Various Weeded Lots to be a Public Nuisance and Ordering Their Abatement per Title 11, Chapter 67 of the Code of Alabama, 1975, as Amended. (Sponsored By: Council President Pro Tempore Striplin) RESOLUTION BOOK 2012, Page 139 Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 2. ORDINANCE: To Zone Property Located at U.S. Highway 82 at Constitution Avenue. (Sponsored By: Council President Wood) ORDINANCE BOOK 2012, Page 028 This Ordinance was introduced at the October 2, 2012 City Council meeting. There being no discussion, the Ordinance was adopted with the following results: AYES : BROWN, STARNES WOOD, BOLES, BOONE 5 3 NAYS : NONE 0 ABSTAINED : STRIPLIN, CHAMBLISS 2 ABSENT : NONE 3. RESOLUTION: To Affix the Cost of Demolition of the Dangerous and Unsafe Structure at 1085 South Memorial Drive (Oakdale Trailer Park). (Sponsored By: Councilor Boles) RESOLUTION BOOK 2012, Page 140 Councilor Chambliss made a motion to adopt the Resolution and Councilor Boles seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 4. ORDINANCE: To Surplus Four (4) Vehicles from the Police Department. (Sponsored By: Council President Wood) ORDINANCE BOOK 2012, Page 029 Councilor Boles made a motion to adopt the Ordinance and Council President Pro Tempore Striplin seconded the motion. By point of order, it is necessary for the council rules to be suspended if immediate action is to be considered. Councilor Boone made a motion to suspend the rules and Council President Pro Tempore Striplin seconded the motion. The rules were suspended (7-0). There being no further discussion, the Ordinance was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 5. RESOLUTION: To Authorize the Hiring of Five (5) Police Officers for the Police Department at an Annual Cost Not to Exceed $259,820.00. (Sponsored By: Council President Wood) RESOLUTION BOOK 2012, Page 141 Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor Boone seconded the motion. Councilor Boles asked if this annual cost was budgeted and Police Chief Tim Huggins responded yes. There being no further discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES WOOD, CHAMBLISS, BOLES, BOONE 7 4 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 6. RESOLUTION: To Amend the Budget and Authorize the Release of Funds in an Amount not to Exceed $14,275.00 for One (1) Vehicle from Larry Puckett Chevrolet for the Police Department. (Sponsored By: Council President Wood) RESOLUTION BOOK 2012, Page 142 Councilor Boles made a motion to adopt the Resolution and Council President Pro Tempore Striplin seconded the motion. Councilor Boles asked if these were budgeted funds and Chief Huggins responded yes. There being no further discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 7. RESOLUTION: To Amend the Budget and Authorize the Release of Funds in an Amount not to Exceed $14,000.00 for One (1) Vehicle from Community Cars for the Police Department. (Sponsored By: Council President Wood) RESOLUTION BOOK 2012, Page 143 Councilor Boone made a motion to adopt the Resolution and Councilor Starnes seconded the motion. There being no discussion the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 8. RESOLUTION: To Amend the Budget and Authorize the Release of Funds in an Amount not to Exceed $13,100.00 for One (1) Vehicle from Pigg Enterprises for the Police Department. (Sponsored By: Council President Wood) RESOLUTION BOOK 2012, Page 144 Councilor Starnes made a motion to adopt the Resolution and Councilor Boles seconded the motion. There being no discussion the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 5 ABSENT : NONE 9. RESOLUTION: To Amend the Budget and Authorize the Release of Funds in an Amount not to Exceed $8,700.00 for One (1) Vehicle from Ben Atkinson Motors, Inc. for the Police Department. (Sponsored By: Council President Wood) RESOLUTION BOOK 2012, Page 145 Councilor Chambliss made a motion to adopt the Resolution and Councilor Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 10. RESOLUTION: To Authorize the Mayor to Negotiate Terms and Conditions to Purchase Additional City Property for the Wastewater Department. (Sponsored By: Council President Pro Tempore Striplin) RESOLUTION BOOK 2012, Page 146 Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor Boone seconded the motion. Councilor Boles asked, if land was found, would this issue be brought before the Council again and Mayor Gillespie responded yes. There being no further discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 11. RESOLUTION: To Appoint Gerald Cimis to the Board of Zoning Adjustment. (Sponsored By: Councilor Boles) RESOLUTION BOOK 2012, Page 147 Councilor Boles made a motion to adopt the Resolution and Councilor Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 12. RESOLUTION: To Authorize the Mayor to Enter into an Agreement with BWS for an 6 IndigoGuard Self-Managed Support System and a Tier 2/Tier 3 Support and Management Agreement, With an Initial Set-Up Fee of $3,000.00 and a Monthly Support Fee Estimated at $3,590.00 Per Month. (Sponsored By: Council President Pro Tempore Striplin) RESOLUTION BOOK 2012, Page 148 Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor Brown seconded the motion. Councilor Boone asked Finance Director Doug Moseley to explain the process that was used to choose this company. Mr. Moseley explained that three bids were submitted for review. The City focused on businesses inside the City limits. BWS has an existing relationship with the City of Prattville and is able to provide high level security. The Indigo Guard system will allow an employee to right click on their computer screen, when there is an issue, and submit a support ticket. This will allow the tracking of such issues in the system and help with preventive maintenance. There being no further discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 13. RESOLUTION: To Set a Public Hearing to Discuss the Franchise Agreement with Knology of Montgomery, Inc. (Sponsored By: Council President Pro Tempore Striplin) RESOLUTION BOOK 2012, Page 149 Councilor Boone made a motion to adopt the Resolution and Council President Pro Tempore Striplin seconded the motion. There being no further discussion the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE COMMENTS FROM PERSONS PRESENT: Freddy Naranjo, 204 Brook Heaven Drive, Prattville, addressed the Council to suggest the addition of basketball goals in the City parks. Mr. Naranjo is particularly interested in having a goal at Newton Park, suggesting that a temporary goal be placed on one of the tennis courts. Mr. Naranjo offered to donate this temporary goal. Council President Wood assured Mr. Naranjo that Councilor Boles and the Leisure Services Committee would discuss his proposal. John De’Voe, 510 Vindale Road, Prattville, addressed the council to suggest that basketball goals be placed at Kiwanis and Pratt Park as well. 7 Council President Wood thanked Mr. Naranjo and Mr. De’Voe for speaking and assured them that the Leisure Services Committee would consider their proposals. CLOSING COMMENTS: Mayor Gillespie announced that the Performing Arts Open House would be held at the Scott House on Sunday, November 18, 2012. The Mayor asked that the Leisure Services Committee meet as soon as possible to discuss the splash pad. He also asked that the Vehicle Maintenance Committee meet to discuss the building on Martin Luther King, Jr. Drive. Councilor Brown announced that the Street Committee would be meeting in the near future. Council President Wood reminded everyone to support the College Heights Community Clean- Up Day. ADJOURN: There being no further business to come before the council, Councilor Boles made a motion to adjourn and Councilor Chambliss seconded the motion. The meeting adjourned (7-0) at 6:54 p.m. APPROVED: ___________________________ Cathy Dickerson City Clerk ___________________________ Willie L. Wood, Jr., President Prattville City Council SUBMITTED BY: ___________________________ Jamie F. McClellan Assistant City Clerk