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Minutes 2012-03-061 PRATTVILLE CITY COUNCIL CITY COUNCIL MINUTES TUESDAY, MARCH 6, 2012 6:01 P.M. The Prattville City Council met in regular session on Tuesday, March 6, 2012, at 6:01 p.m. in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag, Council President Renegar gave the invocation. Roll was called and Council President Pro Tempore Fank was recorded as being absent. THE CHARACTER TRAIT OF THE MONTH IS COMPASSION: Investing whatever is necessary to heal the hurts of others. APPROVAL OF MINUTES: City Council meeting February 21, 2012. Councilor Boles made the motion to approve the minutes and Councilor Striplin seconded the motion. The minutes were approved (6-0). COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA: Matt Holtzscher, 246 Wetumpka, Prattville, addressed Items 4 and 5. Mr. Holtzscher, a registered forester and licensed herbicider, asked if Council members had considered the costs associated with spraying chemicals and the wear and tear on equipment from the corrosive nature of chemicals. Council President Renegar stated that he appreciated the comments from Mr. Holtzscher and that the Council members had researched these concerns. Urban Management Director Ken Johnson presented a complete report with recommendations during the Finance Committee meeting. Jerry Cimis, 141 North Chestnut Street, Prattville, spoke concerning Items 1, 2, 3 and 4. Regarding hiring the Medical Director as an employee in Item 1, Mr. Cimis stated there is normally a set of assurances when the director is hired by clients. Mr. Cimis questioned if Dr. Mahaganasan has his own liability insurance and added that he is concerned about exposure. Regarding Items 2, 3 and 4, Mr. Cimis agreed that Urban Management Department will have more accountability and better control for less expense. During the Finance Committee meeting, Urban Management Director Ken Johnson explained that he has 27 positions with 15 filled and that he needs 34 employees. The three Resolutions expend a total of $37,389 from budget item Urban Management Capital Outlay. The adopted budget includes only $12,000 in Urban Management Capital Outlay. Mr. Cimis recommended amending the budget to move funds from urban forestry to capital outlay. Regarding Item 6, Mr. Cimis noted that he is aware that the developer plans to pay all costs of sewer installation in the Glennbrooke Subdivision, Phase 2. Mr. Cimis expressed concern that the Wastewater Enterprise Fund will receive the sewer revenues from this sub-division and that the fund will be able to cover sewer maintenance in the long run. Council President Renegar thanked Mr. Cimis for his comments and asked City Attorney David McDowell if the Council legally needed to amend the budget to move funds from urban 2 forestry to capital outlay. Mr. McDowell responded it is not a legal issue which line items are expended as long as the money is available, but it may be a good accounting practice. Interim Finance Director Doug Moseley stated that the audit process would move the purchases to capital outlay, but it would be a cleaner accounting process to re-allocate funds as opposed to pulling from Urban Forestry Contract Services for capital expenditures. He added Items 2, 3, and 4 are capital outlay and Item 5 is not capital outlay as no item is over $5,000.00. Councilor Striplin noted that Item 3 is already budgeted in capital outlay. Council President Renegar asked if the funds need to be re-allocated in the budget before the Resolutions are adopted to expend the funds. Mr. Moseley responded the budget amendment to move funds from the Urban Forestry line item to the Capital Outlay line item could be added to each Resolution. MAYOR’S REPORT: Mayor Gillespie recognized Lt. Darlene Christy. Lt. Christy presented to Mayor Gillespie a flag flown by service men and women in Afghanistan for the City of Prattville. Mayor Gillespie accepted the flag on behalf of the City of Prattville and stated that the flag would be mounted and displayed at City Hall for all citizens to view. Mayor Gillespie presented a Commendation to Lt. Darlene Christy honoring her for her sacrificial service in Afghanistan and expressed appreciation to Lt. Christy on behalf of the City. Mayor Gillespie reported that the street project on Court Street should be completed on time or ahead of schedule. The next Recycling Committee meeting is scheduled for March 19, 2012. The assessment of the IT Department should be ready to present to the Council at either the next meeting or the first meeting in April. The sales tax information for the month of February was sent to the Council and is available online. The 1-percent sales tax has generated $4,241,000 total. The City has decreased its overall debt by $10,693,000 or 16.4%. The balance on long-term debt is approximately $54,487,000. Upcoming events include the Arts Festival Dinner on March 22 and the Arts Festival and North Highland Park Day on March 24. Baseball, soccer, and softball will start in the next few weeks. In April, the “Touch a Truck” event will be held. City Fest will be held in May. Mayor Gillespie asked that Resolutions be passed for the purchase of equipment to catch up and keep up with growing grass. REPORT FROM COUNCIL ON SPECIAL COMMITTEES: 3 Councilor Striplin reported that the Urban Management Committee did not meet as a whole, but Ken Johnson provided the information he presented to the Finance Committee to individual committee members. Councilor Striplin also reported that information was presented to the Wastewater Committee regarding Glennbrooke Subdivision, Phase 2. The city has a moratorium on annexation in place due to re-districting that is not scheduled to be lifted until the election is finalized. Phase 1 is in the city limits. In concurrence with the Planning Department, the Wastewater Committee believes it to be in the best interest of the City to adopt Item 6. Councilor Striplin encouraged the support of Items 2 through 6. Councilor Miller explained that Item 1 was held from the last meeting in order to explore all options regarding liability insurance coverage. A Memorandum of Understanding outlining expectations and deliverables will be in place for this position. Councilor Miller will introduce a substitute Resolution. Council President Renegar stated that the Finance Committee met and concurs that Items 1 through 6 should be approved tonight. AGENDA 1. RESOLUTION: TO AUTHORIZE THE MAYOR TO ENTER INTO MEDICAL DIRECTOR SERVICES AGREEMENT WITH DR. JULIAN MAHAGANASAN AT A COST NOT TO EXCEED $3,000.00. The Resolution was held from the February 21, 2012 council meeting. Councilor Miller made a motion to offer a substitute Resolution and Councilor Striplin seconded the motion. SUBSTITUE RESOLUTION: TO AUTHORIZE THE HIRING OF MEDICAL SERVICE DIRECTOR AT AN ANNUAL COST NOT TO EXCEED $3,800.00 FOR THE PRATTVILLE FIRE DEPARTMENT. (RESOLUTION BOOK 2012, PAGE 023.) Councilor Boles questioned the need to hire as an employee and stated that the City of Millbrook and the City of Montgomery contract with their Medical Directors. Chief Brown responded that for the past three years, Dr. Boggs served in this position as a part-time employee. During budget process, Chief Brown thought the funding was moved from salaries and wages, but the funding is included in salaries and wages. The Medical Service Director will continue to audit patient care reports to ensure that protocol is followed and that medics are operating within the scope of their license. Councilor Wood asked Fire Chief Terry Brown and Human Resources Director Lisa Thrash if this expenditure includes benefits. Mrs. Thrash replied the only benefits offered will be FICA and workman’s compensation, along with the $3,000.00 in annual salary. The total of $3,800.00 includes both annual salary and benefits. There being no further discussion, the substitute Resolution was adopted with the following vote: AYES : STRIPLIN, WOOD, BROWN, 4 RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 0 2. RESOLUTION: TO AUTHORIZE THE RELEASE OF FUNDS IN AN AMOUNT NOT TO EXCEED $10,780.00 FOR ONE (1) BOBCAT 3400 UTILITY VEHICLE FOR THE CITY OF PRATTVILLE URBAN MANAGEMENT DEPARTMENT. (RESOLUTION BOOK 2012, PAGE 024). Councilor Striplin made a motion to adopt the Resolution and Councilor Wood seconded the motion. Councilor Boles moved to amend Line #24 to include: “Now therefore be it resolved by the City Council of the City of Prattville that funds in the amount of $10,780.00 are moved from FY2012 Budget Line Item Urban Management Department Urban Forestry to FY2012 Budget Line Item Urban Management Department Capital Outlay.” The amendment was seconded by Councilor Brown. The amendment was adopted (6-0). There being no further discussion, the amended Resolution was adopted with the following vote: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 0 3. RESOLUTION: TO AUTHORIZE THE RELEASE OF FUNDS IN AN AMOUNT NOT TO EXCEED $11,609.10 FOR ONE (1) HUSTLER SUPER Z 60 LAWN MOWER FOR THE CITY OF PRATTVILLE URBAN MANAGEMENT DEPARTMENT. (RESOLUTION BOOK 2012, PAGE 025). Councilor Brown made a motion to adopt the Resolution and Councilor Striplin seconded the motion. Councilor Boles clarified that funds for this purchase were budgeted in capital outlay. There being no further discussion, the Resolution was adopted with the following vote: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 0 4. RESOLUTION: TO AUTHORIZE THE RELEASE OF FUNDS IN AN AMOUNT UP TO $14,950.00 FOR ONE (1) ONE-TON FLAT BED TRUCK FOR THE CITY OF PRATTVILLE URBAN MANAGEMENT DEPARTMENT. (RESOLUTION BOOK 2012, PAGE 026). Councilor Miller made a motion to adopt the Resolution and Councilor Striplin seconded the motion. Councilor Boles moved to amend Line #29 to include: “Now therefore be it resolved by the City Council of the City of Prattville that funds in the amount of $14,950.00 are moved from FY2012 Budget Line Item Urban Management Department Urban Forestry to FY2012 Budget Line Item Urban Management Department Capital Outlay.” The 5 amendment was seconded by Councilor Brown. Councilor Striplin verified that the amount was $14,950.00. The amendment was adopted (6-0). There being no further discussion, the amended Resolution was adopted with the following vote: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 0 5. RESOLUTION: TO AUTHORIZE THE RELEASE OF FUNDS IN AN AMOUNT NOT TO EXCEED $9,934.65 FOR SPRAY RIGS AND PERSONAL PROTECTIVE EQUIPMENT FOR THE CITY OF PRATTVILLE URBAN MANAGEMENT DEPARTMENT. (RESOLUTION BOOK 2012, PAGE 027). Councilor Striplin made a motion to adopt the Resolution and Councilor Wood seconded the motion. There being no discussion, the Resolution was adopted with the following vote: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 0 6. RESOLUTION: TO EXTEND SEWER SERVICE TO GLENNBROOKE SUBDIVISION, PHASE 2. (RESOLUTION BOOK 2012, PAGE 028). Councilor Wood made a motion to adopt the Resolution and Councilor Striplin seconded the motion. Councilor Wood asked City Planner Joel Duke if Phase 1 was in the city and if Phase 2 is the final phase. Mr. Duke replied that Phase 1 is in the city and Phase 2 is the only phase that has been presented to the Planning Commission. Phase 2 consists of approximately 150 lots. There has been discussion of additional phases, but nothing has been presented to the Planning Commission. Without a moratorium in place, they would have already requested annexation and sought to have the property rezoned. They would have automatically had access to the sewer as long as Planning Commission requirements were met. There being no further discussion, the Resolution was adopted with the following vote: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 0 COMMENTS FROM PERSONS PRESENT: None CLOSING COMMENTS: 6 Mayor Gillespie thanked the Council for their hard work. He also thanked the employees for their dedication to provide services to the citizens of Prattville. Mayor Gillespie invited citizens to attend the Way Off Broadway production of “All the King’s Women” presented April 14-29. Mayor Gillespie will participate in a skit. Tickets range from $8 to $10. Councilor Striplin thanked the Council for their support and added they will see the fruits of the efforts soon. Councilor Wood announced that the North Highland Park Community Fun Day will be held on March 24. The proceeds will support Oasis of Hope. In April, Oasis of Hope will distribute $30,000.00 of food. Councilor Brown encouraged citizens to support of the Arts Festival Dinner on March 22. The dinner will honor Dr. Tonea Stewart. ADJOURN: There being no further business to come before the council, Councilor Wood made a motion to adjourn and Councilor Brown seconded the motion. The meeting adjourned (6-0) at 6:49 p.m. APPROVED: ___________________________ Cathy Dickerson City Clerk ___________________________ Michael E. Renegar, President Prattville City Council