Minutes 2020-01-21
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RATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, JANUARY 21, 2020
6:00 P.M.
The Prattville City Council met in regular session on Tuesday, January 21, 2020, at 6:00 p.m.
in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag,
Council President Striplin gave the invocation. Roll was called and Councilors Jackson and
Starnes were reported as being absent.
THE CHARACTER TRAIT OF THE MONTH IS DEPENDABILITY: Fulfilling what I consented
to do, even if it means unexpected sacrifice.
APPROVAL OF MINUTES: Public Hearing and City Council Meeting January 7, 2020. Council
President Pro Tempore Brown made a motion to adopt the minutes and Councilor Cables
seconded the motion. With no discussion, the minutes were adopted (5-0).
COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:
Jon Lee Finnegan, 211 Deer Trace, expressed concern that the construction costs of Fire
Station No. 4 will be twice as much as the amount budgeted for the project. Ms. Finnegan
reiterated that she is not against the construction of the fire station. In addition to the fire station
costs, Ms. Finnegan noted that Councilors have other expenditures that must also be taken
into consideration.
MAYOR’S REPORT:
Mayor Gillespie requested a point of privilege. Mayor Gillespie recognized Officer Owen
Etienne and Officer Mark Lively. Both offices graduated from the Police Academy on
September 24, 2019 and have been released from training to single car duty.
Mayor Gillespie recognized Investigator Jonathan Snyder on his recent promotion to Sergeant
effective January 12, 2020.
The Mayor stated that new officers and promotions go hand in hand with having the time, tools,
and talent to keep the community safe. With the Council’s approval of Items 4, 5 and 6,
construction of Fire Station No. 4 and Police Annex will move forward.
Mayor Gillespie noted that one of the first cost overruns he encountered was the pavilion at
Pratt Park. The prior pavilion had been utilized since the 1920s or 1930s. The expected cost
of the pavilion was $60,000.00 and the budgeted amount was $80,000.00. The first bid on the
project was approximately $280,000.00. So many citizens have enjoyed the new pavilion at
Pratt Park. The Mayor also noted that the Finance Director and Department Heads are very
mindful of the budget.
The Alabama Bass Trail Tournament will be hosted again at Cooter’s Pone in June 2020, with
Council support. This recreational opportunity provides a large economic impact in the
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community. Also, with Council support of Item 7, the engineering plans for Mac Gray Park 2.0
will move forward.
City staff is working finalize the scope and cost of the Comprehensive Plan update. Staff would
like to present their recommendations to the Finance Committee and have a consulting
services agreement before the Council on the February 4, 2020 meeting. Other items to
discuss at a Finance Committee meeting include the Prattville Housing Authority, the
Engineering Services Manager position, and the updated Personnel Policy Handbook. Mayor
Gillespie thanked Human Resources Director Lisa Thrash, her staff, and all who have assisted
in working to update and complete the handbook. This is an important piece of the day-to-day
operation of the City.
Asset Essentials, the new work order system, is officially being utilized by City staff. The City
should have an update on the citizen portal soon.
The Martin Luther King Jr. Day Parade was held on Sunday, January 20, 2020.
The Mardi Gras Celebration will be held on February 8, 2020. The Car Show begins at 8:00
a.m., vendors will open at 11:00 a.m., and the parade kicks off at 2:00 p.m. Mayor Gillespie
commended Parks and Recreation Director Kellie Cook for working in partnership with the
Prattville High School on the car show to benefit the students.
REPORT FROM COUNCIL ON SPECIAL COMMITTEES: None
ON STATUS OF CITY FINANCES:
Finance Director Daniel Oakley presented the finance reports for December 2019. The General
Fund Revenue report showed that year-to-date revenue was $7,532,952.33, an increase of
9.25% in comparison to the prior year.
The Tax Breakdown Comparison report showed revenue increased by 1.30% in comparison
to the prior year.
The Expenses by Department report showed that with 25% of the budget year complete, overall
expenses were at 26.06%.
The Wastewater Enterprise Fund Income Statement showed a net income of $144,990.79 for
December 2019. With 25% of the budget year complete, operating expenses were at 22.75%
and overall expenses were at 13.38%.
The Sanitation Enterprise Fund Income Statement showed a net loss of ($13,769.91) for
December 2019. This was due to in part to higher landfill and auto maintenance expenses.
With 25% of the budget year complete, operating expenses were at 31.54% and overall
expenses were at 19.82%.
The Judicial Special Revenue Fund Income Statement showed a net loss of ($128,977.49) for
December 2019. This was due to the quarterly Metro Jail payment of approximately
$141,000.00. With 25% of the budget year complete, expenses were at 27.89%.
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The Gas Tax Special Revenue Fund Income Statement for October – December 2019 showed
revenue at 11% of budget. This is due to the new Rebuild Alabama gas tax revenue stream.
Due to pending litigation, funds are accumulating but have not been released. Expenses for
this quarter are related to final payments for paving projects for prior fiscal years.
The Capital Projects Fund Income Statement for October – December 2019 showed expenses
at $1,159,109.69. Current projects include the South Industrial Park Road and Bridge, MLK
and Upper Kingston paving engineering, Fire Station No. 4 engineering, 10th Street drainage,
East Main Street signals project, and Whetstone lighting.
The Group Health Fund Income Statement for October – December 2019 performed
reasonability well in the first quarter with a net income of $202,052.16. This large net income
was helped out with a few significant stop loss reimbursements.
The Bank Balances report showed a total cash balance of $21,793,619.72 as of December 31,
2020.
The City-Wide Accounts Payable and Debt Balances report showed total debt at
$52,427,721.90, including non-enterprise fund debt at $19,683,930.41, as of December 31,
2020.
CONSENT AGENDA:
1. RESOLUTION: To Amend the FY2020 Budget to Correct a Budget Amendment in
Resolution Book 2020, Page 003, as Adopted on January 7, 2020. (Sponsored By: Councilor
Jackson)
RESOLUTION BOOK 2020, PAGE 006
2. RESOLUTION: To Surplus Two Vehicles from the Parks and Recreation Department.
(Sponsored By: Councilor Boone)
RESOLUTION BOOK 2020, PAGE 007
3. RESOLUTION: To Enter into a Lease and Indemnity Agreement Between Pratt Mill
Properties, LLC, Moncrief Enterprises, LLC, Walthall Family Partnership, LTD, and the City of
Prattville to Lease Certain Property Along North Court Street for Various City Events and
Activities. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2020, PAGE 008
Council President Pro Tempore Brown made a motion to place items #1-3 on a Consent
Agenda and Councilor Strichik seconded the motion. The items were placed on a Consent
Agenda (5-0). Councilor Cables made a motion to adopt the Consent Agenda and Councilor
Boone seconded the motion. There being no discussion, the Consent Agenda was adopted
with the following results:
AYES : STRIPLIN, BROWN, CABLES,
STRICHIK, BOONE 5
NAYS : NONE 0
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ABSTAINED : NONE 0
ABSENT : JACKSON, STARNES
AGENDA:
1. RESOLUTION: To Authorize the Mayor to Renew the Agreement for Examination Services
with RiverTree Systems, Inc. (Sponsored By: Council President Striplin)
RESOLUTION BOOK 2020, PAGE 009
Council President Pro Tempore Brown made a motion to adopt the resolution and Councilor
Strichik seconded the motion. There being no discussion, the resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, CABLES,
STRICHIK, BOONE 5
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : JACKSON, STARNES
2. RESOLUTION: To Authorize the Mayor to Enter into an Agreement with Alabama Bass Trail
to Host an Alabama Bass Trail Tournament Series Divisional on June 20, 2020 at a Cost Not
to Exceed $7,500.00. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2020, PAGE 010
Councilor Boone made a motion to adopt the resolution and Councilor Strichik seconded the
motion. There being no discussion, the resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, CABLES,
STRICHIK, BOONE 5
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : JACKSON, STARNES
3. RESOLUTION: To Authorize the Purchase and Installation of Emergency Equipment for
Three (3) 2020 Chevrolet Tahoes through a State Bid Master Agreement from Emergency
Lighting by Haynes, LLC for the Police Department at a Cost Not to Exceed $17,482.00.
(Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2020, PAGE 011
Councilor Cables made a motion to adopt the resolution and Councilor Boone seconded the
motion. There being no discussion, the resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, CABLES,
STRICHIK, BOONE 5
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : JACKSON, STARNES
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4. RESOLUTION: To Adopt a Reimbursement Resolution Pursuant to United States Treasury
Regulation Section 1.150-2 for the Fire Station No. 4 and Police Annex Project. (Sponsored
By: Councilor Strichik)
RESOLUTION BOOK 2020, PAGE 012
Councilor Strichik made a motion to adopt the resolution and Council President Pro Tempore
Brown seconded the motion. There being no discussion, the resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, CABLES,
STRICHIK, BOONE 5
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : JACKSON, STARNES
5. RESOLUTION: To Amend the FY2020 Budget and to Award Bid No. 020-001 to Webb
Builders, Inc. for the Construction of Fire Station No. 4 and Police Annex at a Cost of
$3,718,000.00. (Sponsored By: Councilor Strichik)
RESOLUTION BOOK 2020, PAGE 013
Councilor Strichik made a motion to adopt the resolution and Councilor Cables seconded the
motion. There being no discussion, the resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, CABLES,
STRICHIK, BOONE 5
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : JACKSON, STARNES
6. RESOLUTION: To Authorize the Mayor to Enter into a Supplemental Agreement with Civil
Southeast, LLC for Construction Engineering and Inspection Services for Fire Station No. 4
and Police Annex at a Cost Not to Exceed $150,000.00. (Sponsored By: Councilor Strichik)
RESOLUTION BOOK 2020, PAGE 014
Councilor Strichik made a motion to adopt the resolution and Councilor Cables seconded the
motion. There being no discussion, the resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, CABLES,
STRICHIK, BOONE 5
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : JACKSON, STARNES
7. RESOLUTION: To Amend the FY2020 Budget and to Authorize Work Order No. 18/Project
No. PV-20110 with Engineers of the South, LLC (EOS) for the Mac Gray Park 2020
Improvements Project for the Parks and Recreation Department at a Cost Not to Exceed
$531,000.00. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2020, PAGE 015\
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Councilor Boone made a motion to adopt the resolution and Councilor Cables seconded the
motion. There being no discussion, the resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, CABLES,
STRICHIK, BOONE 5
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : JACKSON, STARNES
COMMENTS FROM PERSONS PRESENT:
Jon Lee Finnegan, 211 Deer Trace, requested that council agenda packets be posted online
on Monday afternoons prior to meetings on holidays which fall on Mondays. Ms. Finnegan also
noted that citizens are having issues with the Laserfiche public portal when opening on iPads
and cell phones. Ms. Finnegan complimented the Census 2020 banners in the downtown area.
CLOSING COMMENTS:
Councilor Boone noted that Councilor Jackson is absent due to being sick. Councilor Starnes
is absent due to serving on military orders. Councilor Boone thanked Councilor Starnes for his
service to our country.
ADJOURN:
There being no further business to come before the council, Councilor Boone made a motion
to adjourn and Councilor Strichik seconded the motion. The meeting adjourned (5-0) at 6:42
p.m.
APPROVED:
___________________________
Cathy Dickerson
City Clerk
___________________________
Albert Striplin, President
Prattville City Council