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2112 December 16 PC 102 West Main Street \ Prattville, AL 36067 \ 334. 595.0500 \ prattvilleal.gov BILL GILLESPIE, JR. MAYOR J. SCOTT STEPHENS, AICP DIRECTOR CITY OF PRATTVILLE PLANNING COMMISSION AGENDA December 16, 2021 3:00 p.m. Call to Order: Roll Call: Mayor Gillespie, Councilman Chambers, Chairman Smith, Vice-Chairman Gardner, Chief Johnson, Mrs. Carpenter, Mr. Daniel, Mr. Hayden, and Mr. Mullins. Minutes: November 18, 2021 and December 8, 2021 (Work Session) Committee Reports: Old Business: 1. Sketch Plan: Eastwood North/Redfield Road Location: South of Legends Pkwy., west of Redfield Road Owner Erik-Lubinger of Miller-Lubinger Partners, LLC Representative: Flowers & White Engineering Held 11/18 District 5 New Business: 2. Preliminary Plat: Mountain Lakes Plat 1-A Location: Emerald Drive Owner: William Allen Representative: Alabama Land Surveyors, Inc. Public Hearing District 1 3. Preliminary Plat: HD&D Land Company, LLC Plat 2 Location: Highway 31 and Highway 82 E and McQueen Smith Road Owner: HD&D Land Company, LLC Representative: Goodwyn, Mills & Cawood, Inc. Public Hearing District 7 4. Preliminary Plat: Redfield Ridge Location: Redfield Road, north of Eastwood Owner: Redfield Prattville, LLC Representative: Flowers & White Engineering, LLC Public Hearing District 5 Miscellaneous: 1. Zoning Ordinance Re-write 2. Review of Bylaws 3. Election of Officers Adjourn: Approved 1/20/2022 Prattville Planning Commission December 16, 2021 Minutes Page 1 of 3 CITY OF PRATTVILLE PLANNING COMMISSION MINUTES December 16, 2021 Call to order: Chairman Tim Smith called the regular meeting to order at 3:00 p.m. Roll Call: The secretary called the roll. Members present were Mayor Bill Gillespie, Chairman Tim Smith, Vice-Chairman Reuben Gardner, Mr. Ken Daniel, Mr. Seth Hayden, and Mr. Mugs Mullins. Absent: Chief Dallis Johnson and Mrs. Paula Carpenter. (Quorum present) Staff present: Mr. Scott Stephens, City Planner; Mr. Darrell Rigsby, Senior Planner; Mr. Tommie Williams, Planner; and Ms. Alisa Morgan, Secretary. Minutes: Mr. Mullins moved to approve the minutes of the November 16, 2021 regular meeting. Mr. Daniel seconded the motion. The motion passed unanimously. Committee Reports: Mr. Stephens briefly reviewed the topic of discussion at the December 8th work session. Old Business: 1. Sketch Plan: Eastwood North/Redfield Road Location: South of Legends Pkwy., west of Redfield Road Owner: Erik-Lubinger of Miller-Lubinger Partners, LLC Representative: Flowers & White Engineering This agenda item was held at the November 18th meeting. Mr. Rigsby provided a recap of the sketch plan of Eastwood North located off Redfield Road. He stated that the sketch plan was sent to a committee for review. He stated that the city’s engineer was favorable with the site distance at the North entrance/exit. Kenneth White of Flowers & White Engineering, petitioner’s representative, presented the sketch plan of Eastwood North. He stated that the developer was not in favor of a north west connection since an existing stub out has been provided to the west. Chairman Smith opened the floor for public comments. Joe Turner, representative for the adjacent property owners (Sanford) addressed the need and desire to see a connection to the west. After no further comments, the public hearing was closed. Mr. White stated that there are several existing access points dedicated for connectivity to the west. He stated concerns for connectivity in the northwest corner abutting a business zoned lot. Mr. Turner stated that they would be willing to rezone the property to R-5 as the proposed development is zoned. Erik Lubinger, owner, addressed the access stating that he and his partners discussed that they would be willing to give up a lot to provide the northwest access if necessary to proceed with the project. Mr. Hayden introduced a resolution recommending approval of the sketch plan of Eastwood North/Redfield Road and moved for its approval. Mr. Mullins moved to approve contingent that a dedicated northwest access is provided for future connectivity. Mr. Daniel seconded the motion. The motion to amend passed unanimously. Approved 1/20/2022 Prattville Planning Commission December 16, 2021 Minutes Page 2 of 3 After no further discussion, the vote was called. The amended motion to approve passed unanimously. New Business: 2. Preliminary Plat: Mountain Lakes Plat 1-A Location: Emerald Drive Owner: William Allen Representative: Alabama Land Surveyors, Inc. Mr. Williams introduced the preliminary plat of Mountain Lakes Plat 1-A located on Emerald Drive. He stated that the proposal is for three lots to be combined into one 1.39 acre lot. Chairman Smith opened the floor for public comments. There were none to speak. The public hearing was closed. Mr. Mullins introduced a resolution recommending approval of the preliminary plat of Mountain Lakes Plat 1-A and moved for its approval. Mr. Gardner seconded the motion. The vote was called. The motion to approve passed unanimously. 3. Preliminary Plat: HD&D Land Company, LLC Plat 2 Location: Highway 31 and Highway 82 E and McQueen Smith Road Owner: HD&D Land Company, LLC Representative: Goodwyn, Mills & Cawood, Inc. The action on the preliminary plat was postponed at the petitioner’s request. (Letter made a part of the minutes). 4. Preliminary Plat: Redfield Ridge Location: Redfield Road, north of Eastwood Owner: Redfield Prattville, LLC Representative: Flowers & White Engineering, LLC The action on the preliminary plat was postponed at the petitioner’s request. (Letter made a part of the minutes). Miscellaneous: Zoning Re-write: Mr. Stephens provided an update on the progress of the Zoning Ordinance rewrite. He stated that at the December 8th work session the discussion was about acceptable heights of signs. Jason Fondren, KPS Group, discussed with commissioners and staff potential changes to the proposed zoning ordinance on sign heights and areas and additional updates to residential zones and FAR zoning. Bylaws Review: The Bylaws were presented and reviewed by the Commission. Councilman Chambers moved to accept the bylaws as written. Mr. Hayden seconded the motion. The motion to approve passed unanimously. Election of Officers: Chairman Smith moved to nominate Mr. Reuben Gardner as Vice-Chairman. Councilman Chambers seconded the motion. There were no other nominations for Vice-Chairman. The motion passed unanimously. Councilman Chambers moved to nominate Mr. Tim Smith as Chairman. Mr. Hayden seconded the motion. There were no other nominations for Chairman. The motion passed unanimously. Adjourn: There being no other business, the meeting was adjourned at 3:41 p.m. Approved 1/20/2022 Prattville Planning Commission December 16, 2021 Minutes Page 3 of 3 Respectfully submitted, Alisa Morgan, Secretary Prattville Planning Commission Planning Commission Staff Report SUBDIVISION NAME: Eastwood North Sketch Plan MEETING DATE: November 18, 2021 A. BACKGROUND: Applicant/Representative: Flowers & White Engineering Owner: Miller Lubinger Partners, LLC Property Location: West side of Redfield Road, north of Eastwood neighborhood Property Identification: Elmore County 2604180001010000 Property Size: 23.2 Acres (75 lots) Future Land Use Map (FLUM) Designation: Medium-Density Residential Current Zoning District: R-5 Patio Garden Homes Existing Land Use: Vacant / Undeveloped Land B. DEVELOPMENT STATUS & HISTORY: Previous Requests: 2004, April 1– Sketch Plan and Rezoning Request (previously known as Canterbury) – Withdrawn 2005, July 21 – Sketch Plan and Rezoning (now known as Hoss Property) – Postponed for revisions 2005, August 4 – Sketch Plan and Rezoning (Hoss Property) – Rezoning approved, sketch postponed 2005, Sept. 15 – Sketch Plan (Hoss Property) – Approved with contingencies including Redfield Road to City Standards, 2-story townhomes on south side of development, and flexible stub-out to north of development. 2006, Feb 6 – Preliminary Plat Eastwood Ph. 1 – (formerly Hoss Property Sketch) - Approved May not be exhaustive C. SURROUNDING LAND USE AND ZONING: D. EVALUATION/COMMENTS: Street Connectivity: The proposed sketch plan will make a connection into the neighborhood on the northernmost point to connect to Redfield Road. A second connection connects at the southwestern most corner of the development, to Eastwood Boulevard. Eastwood Boulevard has an existing stub-out to the west for potential future development connection to Legends Parkway. Water/Sewer: Public water and sewer are available R-5 (Single Family Residential) District Standards: Lot requirements for uses in R-5 zoning include the following: MINIMUM SETBACKS AND YARD SIZES:  Front— 20 feet  Rear— 15 feet  Sides— 5 feet & 0 feet MINIMUM/MAXIMUM LOT SIZE:  Minimum Area— 4,000 square feet  Minimum Width at Building Line— 40 feet  Maximum Lot Coverage— 100 percent Staff Comments: The Eastwood North Sketch Plan proposes to subdivide 23.2 acres into 75 single family lots. The new subdivision will be located immediately north of existing Eastwood Subdivision. Applicant has stated that they would like to develop Eastwood North to similar aesthetics and design as the existing subdivision. Public water and sewer are available. Street connectivity consists of connections to Redfield Road at the Northeast corner and to Eastwood Boulevard at the southwest corner. The Eastwood Boulevard connection connects into the existing Eastwood neighborhood, which has one entry point to Redfield Road, via Eastwood Boulevard. At this time, Eastwood Boulevard dead ends at the west side of the Eastwood neighborhood with a stub-out. The Engineering, Planning, and Fire Departments are hesitant to recommend this subdivision without a viable plan for a connection to the west, creating a Direction Land Use Zoning North Commercial (Target Shopping Center) B-2 South Residential (Eastwood Neighborhood) R-5 East Vacant/Undeveloped Unincorporated West Commercial B-2 secondary entrance to Eastwood and Eastwood North. A secondary access was previous brought up in staff comments, and sketch plan and preliminary plat discussions during the initial cases heard by the planning commission in 2004-2006. Additionally, the developer is going to make use of the existing wetlands, creeks and various topographically challenging areas for community space. Reviewed by: Darrell Rigsby, Senior Planner Recommendation: Questions for the Planning Commission to consider in making a determination: a. What is the status of roadway connection to the West and/or North of the development? REDFIELD RD EASTW O O D B L VD EASTPOINTEDR EASTGATE DR EAS T WOODBLVD 0 400200 Feet HWY 82 BYP E COBBS FORD RD REDFIELD RD LEGENDS DR LEGENDS PKWY EASTWOO D B L V D COBBS FORD ACCESS R D N COTTON EXCG LEGENDSCIR SUGAREXCHANGE EA S T G ATEDR EASTPOINTEDR C O B B S FO RDACCESSRDS BASS PRO BLVD L E G E N D S C T LEGENDSDR 0 1,000500 Feet REDFIELD RD EASTW O O D BL VD L E G E N D S D R E A STGAT E D R EASTPOINTEDR 0 600300 Feet Legend R-5 B-2 F.A.R. Planning Commission Staff Report SUBDIVISION NAME: Mountain Lakes 1-A Preliminary Plat MEETING DATE: December 16, 2021 A. BACKGROUND: Applicant/Representative: Alabama Land Surveyors, Inc. Owner: William Allen Property Location: 707 Emerald Drive (Parcels 13, 14, 15) Property Identification: Autauga County: 1904181001001.041, 1904181001001.042, 1904181001001.043 Property Size: 1.45 acres Future Land Use Map (FLUM) Designation: Low-Density Residential Current Zoning District: R-1 (Single-Family Residential) Existing Land Use: Single-Family Residential & Vacant/Undeveloped B. DEVELOPMENT STATUS & HISTORY: Previous Requests: May not be exhaustive Final Plat Approval- August 17, 1995 C. SURROUNDING LAND USE AND ZONING: Direction Land Use Zoning North Residential / Vacant R-1 (Single-Family) South Residential R-1 (Single-Family) East Residential / Vacant R-1 (Single-Family) West Residential / Vacant R-1 (Single-Family) D. EVALUATION/COMMENTS: Street Connectivity: The proposed plat connects Emerald Drive to Mountain Lake Court. Mountain Lake Court connects to Gin Shop Hill Road Water/Sewer: Public water and sewer is available R-1 (Single Family Residential) District Standards: Lot requirements for uses in R-1 zoning include the following: MINIMUM SETBACKS AND YARD SIZES: • Front—40 feet • Rear—45 feet • Sides—15 feet MINIMUM/MAXIMUM LOT SIZE: • Minimum Area—15,000 square feet • Minimum Width at Building Line—100 feet • Maximum Lot Coverage—25 percent Staff Comments: This proposed preliminary plat subdivides three parcels into one. Parcel 13 (707 Emerald Drive) is approximately 0.54 acres, parcel 14 is approximately 0.47 acres, and parcel 15 is approximately 0.44 for a combined total of 1.45 acres. Parcels 14 & 15 are vacant undeveloped land with vegetation present. Street connectivity consists of Emerald Drive to Mountain Lake Court. Mountain Lake Court connects to Gin Shop Hill Road. Public water is available. The future land use map has this area designated as a low-density residential area. Subdividing the parcels into will be consistent with FLUM. Mountain Lakes Final Plat No. 1 was approved in August of 1995. Reviewed by: Tommie Williams, Planner Recommendation: Approve 712 710 708 706 711 709 707 EM E R A L D D R ±Legend Project Area Autauga_Parcels_2021_Nov010050 Feet Locations are approximate Aerial Map - Mountain Lakes Plat# 1A H W Y 8 2 B Y P W GIN S H O P H I L L R D COOK R D E M E R A L D D R NORTHINGTON RD CARTER RD FO U N T A I N L N FA W N L N MOUNTA I N L A K E C T DEE R W O O D D R ±Legend Project Area Autauga_Parcels_2021_Nov01,000500 Feet Locations are approximate Location Map - Mountain Lakes Plat# 1A H W Y 8 2 B Y P W GIN S H O P H I L L R D COOK R D E M E R A L D D R NORTHINGTON RD CARTER RD FO U N T A I N L N FA W N L N MOUNTA I N L A K E C T DEE R W O O D D R R-1 R-1 F.A.R. R-2 R-1 R-1 ±Legend Project Area Autauga_Parcels_2021_Nov01,000500 Feet Locations are approximate Zoning Map - Mountain Lakes Plat# 1A H W Y 8 2 B Y P W GIN S H O P H I L L R D COOK R D E M E R A L D D R NORTHINGTON RD CARTER RD FO U N T A I N L N FA W N L N MOUNTA I N L A K E C T DEE R W O O D D R ± Legend Project Area Autauga_Parcels_2021_Nov Autauga_Parcels_2021_Nov Prattville City Limit Downtown Commercial & Mixed Use Conservation & Green Space I Conservation & Green Space II Mixwed-Use Residential Mixed-Use Commercial Open Space General Commercial & Mixed Use General Industrial Light Industrial General Institutional Medium Density Residential Medium Density Residential - Powell/Hwy 31 Very Low Density Residential Low Density Residential Streets 0 1,000500 Feet Locations are approximate Future Land Use Map - Mountain Lakes Plat# 1A From:Redmond, Leslie To:Stephens, Scott; Williams, Tommie; Rigsby, Darrell; Morgan, Alisa Subject:HD&D Date:Thursday, December 16, 2021 2:09:31 PM Judy with GMC just called and said they want to postpone the HD&D plat to next month. They will not be able to attend today’s meeting. Leslie Redmond City of Prattville Planning Department 102 West Main Street | Prattville, AL 36067 334.595.0506 334.361.3677 fax leslie.redmond@prattvilleal.gov 1 Stephens, Scott Subject:FW: [EXTERNAL]Re: Redfield Ridge Preliminary Plat Review J.Scott Stephens | scott.stephens@prattvilleal.gov | 334.595.0501 From: H. Kenneth White, Jr. <kwhite@flowersandwhite.com>   Sent: Friday, December 10, 2021 9:20  To: Stephens, Scott <Scott.Stephens@prattvilleal.gov>  Cc: Williams, Tommie <Tommie.Williams@prattvilleal.gov>  Subject: [EXTERNAL]Re: Redfield Ridge Preliminary Plat Review  Please postpone to January planning commission.   Thanks,  KJ  H. Kenneth White, Jr., PE Flowers & White Engineering, LLC PO Box 231286 Montgomery AL  36123 Phone 334.356.7600 Fax 334.356.1231 This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is  safe. If you are unsure if the email is safe, please forward it to help@prattvilleal.gov.   Page 1 of 3 Prattville Planning Commission Rules for Transaction of Business (Bylaws) As adopted September 19, 2019 1. Powers, Duties, and Composition The powers, duties, and composition of the Prattville Planning Commission (hereafter referred to as “the Commission”) shall be as specified in Title 11, Chapter 52 of the Code of Alabama 1975, as amended, and those powers and duties delegated to the Planning Commission by the City Council of the City of Prattville, Alabama. 2. Officers and Their Duties a. The officers of the Commission shall consist of a Chairman, a Vice-Chairman, and a Secretary. b. The Commission shall elect its Chairman and Vice-Chairman from among the appointed members. The term of offices of the Chairman and Vice-Chairman shall be one year, with eligibility for reelection. Officer elections shall be held during the regularly scheduled December meeting of each year, and the new officers will begin their office at the next scheduled meeting after their election. If elections are unable to be held during the regularly scheduled December meeting, then they shall be held at the next available meeting. c. In the event the Chairman resigns or is no longer able to continue the office for any reason, then the Vice-Chairman shall fill the unexpired term of the office of Chairman and the Commission shall elect a new Vice-Chairman for the remainder of the unexpired term of Vice-Chairman. d. The Chairman shall preside at all meetings and hearings of the Commission and shall decide all points of order or procedure and perform any duties required by law, ordinance, these rules, or the Commission. The Chairman shall have the authority to appoint and charge any committees as necessary. The Vice-Chairman shall preside in the absence of the Chairman. In the event that neither the Chairman nor Vice-Chairman is present or is unable to act, an Acting Chairman shall be chosen from among the members present for that meeting. e. The Secretary of the Commission shall be the director of the Planning and Development Department, or a staff member as designated by the director. The Secretary shall keep the minutes and records of the Commission, prepare the agenda of meetings with the Chairman, provide and arrange notice of meetings, attend to correspondence of the Commission, and to other duties as are normally carried out by a Secretary. 3. Meetings a. Regular meetings shall be held on the third Thursday of each month at 3:00pm. The meetings shall be held at Prattville City Hall in the council chambers. Additional meetings may be scheduled by the Commission as needed. If meetings need to be rescheduled for holidays or other events, the new date and time shall be duly posted. Page 2 of 3 b. Not fewer than five members shall be a quorum for the conduct of official business. The adoption of the master plan or of any such part or amendment or extension or addition shall be by resolution of the Commission carried by the affirmative votes of not less than six members (§11-52-10). c. The Commission shall follow the rules contained in the current edition of Robert’s Rules of Order in cases they are applicable and not inconsistent with these rules, or other applicable rules, regulations, or laws. d. The order of business at regular meetings should generally follow the order stated below, but may be changed at the discretion of the Chairman: i. Call to order ii. Roll call and establishment of a quorum iii. Approval of minutes of previous meeting(s) iv. Committee reports v. Old business vi. New business, including any public hearing required with each agenda item. vii. Other and miscellaneous business viii. Adjournment e. Presentation of items should generally follow the order stated below, but may be changed at the discretion of the Chairman: i. The Chairman calls for the next agenda item ii. The Planning Director or designee provides a summary of the request iii. The applicant or petitioner presents his or her request and provides information in support of the application, and answers any questions from the Commission iv. The Planning Director or designee provides a staff report and answers any questions from the Commission v. If a public hearing is needed, the Chairman will ask for anyone present who would like to provide input regarding the request vi. The Commission members may discuss details and issued raised, and may ask questions of the applicant, city staff, or other parties vii. The Chairman will call for a motion to be read and a second, and the Chairman may ask if further discussion is needed viii. The vote will be called, and the Chairman announces the result f. Meeting Decorum i. Speakers shall observe the commonly accepted rules of courtesy, decorum, dignity, and good taste. All comments, questions, or remarks shall be addressed to the Chairman or the Commission as a body and not to members of the audience or the petitioner. Interested parties or their representatives may address the Commission by written communications, a copy of which shall be provided to the Secretary either before or during the meeting. ii. Those wishing to speak for or against the petition may have no longer than three minutes to speak, provided that the Chairman has the discretion to grant additional time to a speaker who is presenting pertinent material or whose presentation is incomplete after the expiration of time. Speakers may be interrupted by any member of the Commission for clarification or additional information, and those interruptions will not count against the speaker’s time. At the discretion of the Chairman, a speaker may address the Commission a second time, but only after all others have been given an opportunity to Page 3 of 3 speak. The Chairman may also grant additional time to an individual representing a homeowners’ association or other large group. iii. The Chairman reserves the right to require an individual wishing to speak on behalf of another person, group, or entity to provide written authorization from the person, group, or entity being represented. g. All meetings of the Commission shall be open to the public. h. Notice of meetings and public hearings shall be performed as specified in Title 11, Chapter 52 of the Code of Alabama 1975, as amended, and/or as required by the Alabama Open Meetings Act. The Secretary may employ supplemental notification procedures (yard signs, electronic notification, etc) to ensure that interested parties are aware of pending cases, but the failure of any such supplemental notification procedures shall not invalidate any lawful action or decision of the Commission. 4. Conflicts of Interest and Member Conduct a. In the case a Commission member has a direct personal interest, pecuniary interest, or other conflict, the member shall recuse himself or herself from discussion on the case and abstain from voting on the case. b. Commission members are advised to not discuss pending cases with members of the public outside of the public meeting, and if attempted ex parte contact persists, the member should disclose such contact at the Commission meeting. Members may gather relevant information regarding an agenda item, including making site visits (§11-52-6), if such information will aid in making an informed, objective decision. Any written material received by members shall be given to the Secretary for incorporation into the files. c. Commission members shall avoid all improper conduct and the appearance of impropriety including showing bias for or against a petitioner, individual, or group, and the criticizing the vote or comments of any member of the Commission. 5. Amending and Review of Rules a. Amendments to these rules shall require the affirmative vote of six members of the Commission. b. The Commission shall review these rules annually at the same meeting as officer elections.