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2407 July 18 PC 102 West Main Street \ Prattville, AL 36067 \ 334. 595.0500 \ prattvilleal.gov BILL GILLESPIE, JR. MAYOR J. SCOTT STEPHENS, AICP DIRECTOR CITY OF PRATTVILLE PLANNING COMMISSION AGENDA July 18, 2024 3:00 p.m. Call to Order: Roll Call: Mayor Gillespie, Councilman Chambers, Chairman Gardner, Vice-Chairman Daniel, Deputy Fire Marshal Allen, Mrs. Carpenter, Mr. Hayden, Mr. King, and Mr. Mullins. Minutes: June 20, 2024 Committee Reports: Old Business: None New Business: 1. Preliminary Plat: Highland Farms Plat 1 [Time Extension] Location: East of Highland Ridge Subdivision Petitioner: Flowers & White Engineering, LLC District 5 2. Preliminary Plat: Highland Farms Plat 2 [Time Extension] Location: East of Highland Ridge Subdivision Petitioner: Flowers & White Engineering, LLC District 5 3. Preliminary Plat: Highland Farms Plat 3 [Time Extension] Location: East of Highland Ridge Subdivision Petitioner: Flowers & White Engineering, LLC District 5 4. Preliminary Plat: Highland Farms Plat 4 [Time Extension] Location: East of Highland Ridge Subdivision Petitioner: Flowers & White Engineering, LLC District 5 5. Preliminary Plat: The Cottages at Prattville Location: Highway 82 E & Constitution Ave. Owner: DHS-1 Holding, Inc., DHS-2 Holding, Inc., DHS-3 Holding, Inc., and Gresham Place Representative: Barrett-Simpson, Inc. Public Hearing District 5 6. Planned Unit Development (PUD) Plan: The Cottages at Prattville Location: Highway 82 E & Constitution Ave. Owner: DHS-1 Holding, Inc., DHS-2 Holding, Inc., DHS-3 Holding, Inc., and Gresham Place Representative: Barrett-Simpson, Inc. Public Hearing District 5 Miscellaneous: Adjournment: 102 West Main Street \ Prattville, AL 36067 \ 334. 595.05 00 \ prattvilleal.gov BILL GILLESPIE, JR. MAYOR J. SCOTT STEPHENS, AICP DIRECTOR TO: Prattville Planning Commission FROM: J. Scott Stephens, Planning Director DATE: July 18, 2024 RE: Time Extension Requests for Highland Farms Items #1 through #4 of today’s agenda are requests for time extensions for the Highland Farms Preliminary Plats 1 through 4, respectively. The Prattville Subdivision Regulations state: The approval of a Preliminary Plat shall be effective for a period of 18 months from the date that the plat was approved by the Planning Commission, at the end of which time the applicant must have submitted a Final Plat for approval. If the subdivision is under active construction, the Planning Director may authorize a one-time extension of no more than 180 days, otherwise, the applicant may request an extension of no more than 180 days at a time from the Planning Commission. The request must appear before the Planning Commission prior to the end of the approval period. If the approval time is lapsed, then preliminary approval shall be null and void, and the applicant must submit a new Preliminary Plat subject to current ordinances and regulations. It is the responsibility of the subdivider to request any needed extensions (§ 3.4 (7)). Highland Farms Preliminary Plats 1 through 4 were approved at the March 2, 2023, Planning Commission meeting, and the 18-month approval period will end August 2, 2024. Currently, Plats 1 and 2 are under construction, and Plats 3 and 4 are scheduled for future construction. The developer is requesting a time extension on all four plats. The Planning Commission may authorize a time extension of no more than 180 days. If the preliminary plats are allowed to expire, the developer will need to begin the preliminary plat process again, submitting new applications, fees, and plats that are compliant with the current subdivision regulations. Memo to Planning Commission, Highland Farms Page 2 July 18, 2024 If the Planning Commission chooses to extend the approval by the full 180 days (from the August 2, 2024 end date), the new approval end date would be January 29, 2025. The developer must then have submitted a final plat for approval or receive another time extension before the new date, or the preliminary plat approval(s) would lapse. The following table may help for consideration of possible extension time periods: As a reminder, final plats must be in substantial compliance with the approved preliminary plat in order to be approved (Subdivision Regulations § 3.7 (5) (a)). Day Extension (from 8/2/2024) End Date 30 9/1/2024 60 10/1/2024 90 10/31/2024 120 11/30/2024 180 1/29/2025 1 Stephens, Scott From:Chloe Kelly <ckelly@68ventures.com> Sent:Friday, July 12, 2024 13:57 To:Stephens, Scott; H. Kenneth White, Jr. Subject:[EXTERNAL]RE: [EXTERNAL]RE: Prattville Planning July 2024 Agenda Attachments:Highland Farms - PH1 - WS Newell Schedule - 2024.07.10.pdf Scott, Below is PH1-4 timing as of the latest schedule and issues for the delay of PH1 construction. PH1: We anticipate final plat recording around 2/1-2/15/25. If this happens, our delivery schedule will put us delivery PH2-4 per the below. PH2: Final plat recording: 11/15/25 PH3: Final plat recording: 11/15/26 PH4: Final plat recording: 8/15/27 Challenges that contributed to delay of PH1 progress: • Church Parcel and boundary dispute with neighboring property owner. • Weather/Deep sewer installation slower than anticipated - 14-16’ deep • Engineering revisions and field modifications • Weather delay Regarding the median opening, we anticipate that occurring in September based on feedback from our contractor. I also have attached our current PH1 construction schedule. Please let me know if you have any questions or need anything further. Thank you, Chloe Kelly Director of Operations - 68 Ventures Office: 251-901-4110 Cell: 251-487-8398 26051 Predazzer Ln. Suite A Daphne, AL 36526 VISIT OUR SITE 68ventures.com From: Chloe Kelly <ckelly@68ventures.com> Sent: Thursday, July 11, 2024 5:59 PM This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. If you are unsure if the email is safe, please forward it to help@prattvilleal.gov. ID Task Name Duration Start Finish % Complete 1 Clearing & Grubbing 27 days Mon 8/21/23 Tue 9/26/23 100% 2 3 Grading 254 days Wed 9/27/23 Mon 9/16/24 72% 4 Topsoil Stripping 10 days Wed 9/27/23 Tue 10/10/23 100% 5 Unclassified Cut/Fill 73 days Wed 10/11/23 Fri 1/19/24 90% 6 Topsoil Replacement 5 days Tue 9/10/24 Mon 9/16/24 0% 7 8 Base & Pavement 34 days Thu 8/22/24 Tue 10/8/24 0% 9 Soil Agg. Base 8 days Thu 8/22/24 Mon 9/2/24 0% 10 Curb & Gutter 5 days Tue 9/3/24 Mon 9/9/24 0% 11 Asphalt Binder 4 days Thu 9/19/24 Tue 9/24/24 0% 12 Sidewalk 6 days Wed 9/25/24 Wed 10/2/24 0% 13 Asphalt Surface 4 days Thu 10/3/24 Tue 10/8/24 0% 14 15 Storm Drainage 238 days Mon 10/23/23 Wed 9/18/24 21% 16 Storm Pipe & Boxes 170 days Mon 10/23/23 Fri 6/14/24 23% 17 Storm Box Throats & Tops 8 days Mon 9/9/24 Wed 9/18/24 0% 18 19 Erosion Control 302 days Mon 8/21/23 Tue 10/15/24 17% 20 21 Sanitary Sewer 118 days Wed 2/28/24 Fri 8/9/24 0% 22 8" Sewer Main 60 days Wed 2/28/24 Tue 5/21/24 0% 23 6" Laterals 40 days Thu 6/13/24 Wed 8/7/24 0% 24 Pre-Testing 2 days Thu 8/8/24 Fri 8/9/24 0% 25 26 Water System 132 days Mon 4/15/24 Tue 10/15/24 0% 27 Jack & Bore 10 days Mon 4/15/24 Fri 4/26/24 0% 28 Water Main in Subdivision 24 days Mon 4/29/24 Thu 5/30/24 0% 29 Water Laterals 59 days Fri 5/31/24 Wed 8/21/24 0% 30 Testing & Clorination 5 days Wed 10/9/24 Tue 10/15/24 0% F T S W S T M F T S W S T M F T S Jun 25, '23 Jul 23, '23 Aug 20, '23 Sep 17, '23 Oct 15, '23 Nov 12, '23 Dec 10, '23 Task Split Milestone Summary Project Summary External Tasks External Milestone Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only Deadline Progress Page 1 Project: Highland Farms Project Sc Date: Wed 7/10/24 S W S T M F T S W S T M F T S W S T M F T S W S T M F T S Dec 10, '23 Jan 7, '24 Feb 4, '24 Mar 3, '24 Mar 31, '24 Apr 28, '24 May 26, '24 Jun 23, '24 Jul 21, '24 Aug 18, '24 Sep 15, '24 Oct 13, '24 Task Split Milestone Summary Project Summary External Tasks External Milestone Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only Deadline Progress Page 2 Project: Highland Farms Project Sc Date: Wed 7/10/24