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1503 - March 19 Planning & Development Department 102 West Main Street  Prattville, Alabama 36067  334-595-0500  334 -361-3677 Facsimile planning.prattvilleal.gov C ITY O F P RA TTV ILLE P LA N N IN G C OMM IS S IO N A GEN D A March 19, 2015 3:00pm Call to Order: Roll Call: Mayor Gillespie, Councilman Boles, Chairman Smith, Vice-Chairman Gardner, Chief Johnson, Mrs. Carpenter, Mr. Hall, Mr. McAuley, and Mr. Nelson. Minutes: December 18, 2014, January 15, 2015 and February 19, 2015 Old Business: None New Business: 1. Street Dedication: Inez Lane Location: Doster Road Petitioner, Samuel & Mary Lue Abney District 1 2. Re-Plat: Premier Place Plat 3 Location: Cobbs Ford Road Owner: Premiere Place, LLC Engineer/Representative: Pilgreen Engineering, Inc. & David McIntosh District 3. Sketch Plan (Revised): Glennbrooke Phase 4-7 Location: Glennbrooke Boulevard Owner: Terravia Construction, LLC Engineer/Representative: Chambliss Engineering/HomePlace Developers, Inc. District 3 4. Preliminary Plat: Oak Creek Plat 2 Location: Portree Drive Owner: Magna Development & Builders, LLC Engineer/Representative: Larry Speaks & Associates Public Hearing District 1 5. Preliminary Plat: Oak Creek Plat 3 Location: Dunvegan & Portree Drive Owner: Magna Development & Builders, LLC Engineer/Representative: Larry Speaks & Associates Public Hearing District 1 6. Preliminary Plat: Nick Fank Plat 1 Location: 1023 S. Memorial Drive & 1044/1050 Paige Court Owner: Nicholas Fank Engineer/Representative: Larry Speaks & Associates Public Hearing District 7. Final Plat: Nick Fank Plat 1 Location: 1023 S. Memorial Drive & 1044/1050 Paige Cour Owner: Nicholas Fank Engineer/Representative: Larry Speaks & Associates District 8. Final Plat: Pendlebrooke Subdivision Plat 2C Location: Gathering Way Owner: Terravia Construction, LLC Engineers/Representative: Barrett Simpson, Inc. 9. Preliminary Plat: Eagle Crest Plat 1 Location: 1510-1534 S. Memorial Drive Owner: River Bank & Trust Engineers/Representatives: Larry Speaks & Associates Public Hearing District Page 2 10. Final Plat: Eagle Crest Plat 1 Location: 1510-1534 S. Memorial Drive Owner: River Bank & Trust Engineers/Representatives: Larry Speaks & Associates District Miscellaneous: Adjourn: Approved 10/15/15 Prattville Planning Commission March 19, 2015 Page 1 of 5 CITY OF PRATTVILLE PLANNING COMMISSION MINUTES March 19, 2015 Call to order: Chairman Tim Smith called the meeting to order at 3:02 p.m. Roll Call: The secretary called the roll.Present:Mayor Bill Gillespie,Chairman Tim Smith,Vice-Chairman Reuben Gardner,Chief Dallis Johnson,Mrs. Paula Carpenter,Mr. Gene Hall,Mr.Roy McAuley and Mr. Bobby Nelson.Absent:Councilman Ray Boles. (Quorum present) Staff present:Mr.Joel Duke,City Planner and Ms.Alisa Morgan, Secretary. Minutes: Mr. Hall moved to approve the minutes of the December 18, 2014, January 15, 2015 and February 19, 2015 meetings. Mr. Gardner seconded the motion. The motion passed unanimously. Old Business: None New Business 1.Street Dedication: Inzer Lane Location: Doster Road Petitioner, Samuel & Mary Lue Abney Mr. Duke stated that the petitioners are requesting that the city accept the private street, Inzer Lane, for public ownership and maintenance. He stated that a record review indicates that Inzer Lane is located on property owned by others than the petitioner. He stated that clarification is needed whether the road owners are actually requesting acceptance. Mr. Hall moved to hold the request. Chief Johnson seconded the motion. The motion to hold passed unanimously. 2.Re-Plat: Premier Place Plat 3 Location: Cobbs Ford Road Owner: Premiere Place, LLC Engineer/Representative: Pilgreen Engineering, Inc. & David McIntosh Mr. Duke stated that the owner is requesting permission to re-plat portions of the original plat and add to and reconfigure Lot 4C. He stated that the staff recommends approval if the current access and cross parking agreements is maintained. Chief Johnson moved to approve contingent that the current access cross parking agreements are maintained.Mr.Nelson seconded the motion. The motion to approve passed unanimously. Approved 10/15/15 Prattville Planning Commission March 19, 2015 Page 2 of 5 3.Sketch Plan (Revised): Glennbrooke Phase 4-7 Location: Glennbrooke Boulevard Owner: Terravia Construction, LLC Engineer/Representative:Barrett-Simpson, Inc. Mrs.Carpenter introduced a resolution recommending approval of the revised sketch plan of Glennbrooke Phase 4-7 and moved for its approval. Mr. Gardner seconded the motion. Blake Rice of Barrett-Simpson, Inc., petitioner’s representative presented the revised sketch plan of Glennbrooke Phase 4-7.He stated that the 10 acre park will be relocated to its original designation to the east of the property. Mr. Duke presented the staff report for the revised sketch plan Gleenbrooke Phase 4-7. He stated that the staff is satisfied with the relocating of the park. He stated that there will be fewer lots in Phase 4 that originally proposed. He stated that sewer will be a concern and the city is aware of problems and is dealing with it as best possible.He stated that the city is working to identify limitations in the lines serving current and future phases of Glennbrooke. He didn not expect any limitations on capacity during the development of Glennbrooke.He stated that the staff recommended approval. The motion to approve passed unanimously. 4.Preliminary Plat: Oak Creek Plat 2 Location: Portree Drive Owner: Magna Development & Builders, LLC Engineer/Representative:Larry Speaks & Associates Chairman Smith heard the public comments and staff reports on Oak Creek Plat 2 and Plat 3 at the same time. Greg Gillian of Larry Speaks & Associates, petitioner’s representative, presented the preliminary plat of Oak Creek Plat 2 and Plat 3. He stated that Plat 2 is a two lot plat extension of plat 1 and Plat 3 is an extension of Dunvegan Drive and Portree Drive proposed for 47 lots. Chairman Smith opened the public hearing. Anthony Byrd, 828 Dunvegan Drive and Bonnie Wise,903 Portree Drive spoke to concern about a potential decrease in property value once the connection is made to Portree Drive. Mr. Gillian addressed the connection to Portree Drive. The public hearing was closed. Mr. McAuley introduced a resolution recommending approval of the preliminary plat of Oak Creek Plat 2 and moved for its approval. Mrs. Carpenter seconded the motion. Mr. Duke provided the staff report of the preliminary plats of Oak Creek Plat 2 and Oak Creek Plat 3. He stated that Plats 2 and 3 matches the approved sketch plan (2007).He stated that there would be no connection to Carver Street or Austin Valley Subdivision. The west property borders the Wilderness Park,where a future connection will be made as defined in a previous preliminary Approved 10/15/15 Prattville Planning Commission March 19, 2015 Page 3 of 5 plat approval. He stated that outstanding issues of water pressure and flow need resolution before being released for construction. The motion to approve passed unanimously. 5.Preliminary Plat: Oak Creek Plat 3 Location: Dunvegan & Portree Drive Owner: Magna Development & Builders, LLC Engineer/Representative: Larry Speaks & Associates Chief Johnson introduced a resolution recommending approval of the preliminary plat of Oak Creek Plat 3 and moved for its approval. Mr. Nelson seconded the motion. Chief Johnson stated that the water pressure issues are a major concern. Mr. McAuley moved to hold the request. Mrs. Carpenter seconded the motion. The motion to hold passed by 6/2 vote as recorded. Favor: Chairman Smith, Mr. Gardner, Mr. McAuley, Chief Johnson, Mrs. Carpenter, and Mr. Nelson. Oppose: Mr. Hall and Mayor Gillespie. (Absent: Councilman Boles). 6.Preliminary Plat: Nick Fank Plat 1 Location: 1023 S. Memorial Drive & 1044/1050 Paige Court Owner: Nicholas Fank Engineer/Representative: Larry Speaks & Associates Greg Gillian of Larry Speaks & Associates, petitioner’s representative introduced the preliminary plat of Nick Fank Plat 1. He stated that the Swimming Hole business is currently located on the property. He stated that the proposed plat is to subdivide the buildings and clear up platting issues of the adjoining properties. Chairman Smith opened the public hearing. Ken Stodola, 1710 Meadowbrook Drive,representative of Open Door Baptist Church,requested clarity of the proposed plat. Nick Fank, petitioner, provided the narrative of the need for the request to divide the property line as proposed in the preliminary plat of Nick Fank Plat 1. The public hearing was closed. Mr. Nelson introduced a resolution recommending approval of the preliminary plat of Nick Fank Plat 1 and moved for its approval. Mr. McAuley seconded the motion. Mr. Duke provided the staff report of the preliminary Plat of Nick Fank Plat 1. The motion to approve passed unanimously. 7.Final Plat: Nick Fank Plat 1 Location: 1023 S. Memorial Drive & 1044/1050 Paige Court Owner: Nicholas Fank Engineer/Representative: Larry Speaks & Associates Approved 10/15/15 Prattville Planning Commission March 19, 2015 Page 4 of 5 Mr. Gardner introduced a resolution recommending approval of the final plat of Nick Fank Plat 1 and moved for its approval. Mr. Nelson seconded the motion. The motion to approve passed unanimously. 8.Final Plat: Pendlebrooke Subdivision Plat 2C Location: Gathering Way Owner: Terravia Construction, LLC Engineers/Representative: Barrett Simpson, Inc. Mayor Gillespie introduced a resolution recommending approval of the final plat of Pendlebrooke Subdivision Plat 2C and moved for its approval. Mr.Hall seconded the motion. Blake Rice of Barrett Simpson, Inc., petitioner’s representat ive presented the final plat of Pendlebrooke Subdivision Plat 2C. He stated that the plat contained an amenity lot for a pool. Mr. Duke provided the staff report for the final plat of Pendlebrooke Subdivision Plat 2C. Mrs. Carpenter moved to approve contingent upon the approval release from the Planning & Development. Mr. McAuley seconded the motion. Chairman Smith acknowledged adjacent property owner Shannon Barber, 2256 Gathering Way, to address the Commission.Mr. Barber spoke of concerns that the development has caused drastic changes in the drainage in the area. Mr. Rice stated that the he would be willing to investigate the drainage issue. Mr. Duke recommended that the item be held to allow proper investigation from the developers and the city departments. Mr. McAuley moved to hold the request. Mrs. Carpenter seconded the motion. The motion to hold passed by 7/1 vote as recorded. Favor: Mr. McAuley, Mrs. Carpenter, Mr. Gardner, Mayor Gillespie, Mr. Nelson, Chief Johnson and Mr. Nelson.Oppose: Mr. Hall. (Absent: Councilman Boles). 9.Preliminary Plat: Eagle Crest Plat 1 Location: 1510-1534 S. Memorial Drive Owner: River Bank & Trust Engineers/Representatives: Larry Speaks & Associates Greg Gillian of Larry Speaks & Associates, petitioner’s representative, presented the preliminary plat of Eagle Crest Plat 1. Chairman Smith opened the public hearing. There were none to speak. The public hearing was closed. Mr. Hall introduced a resolution recommending approve of the preliminary plat of Eagle Crest Plat 1 and moved for its approval. Mr. McAuley seconded the motion. Approved 10/15/15 Prattville Planning Commission March 19, 2015 Page 5 of 5 Mr. Duke provided the staff report of the preliminary plat of Eagle Crest Plat 1. The staff recommended approval. The motion to approve passed unanimously. 10.Final Plat: Eagle Crest Plat 1 Location: 1510-1534 S. Memorial Drive Owner: River Bank & Trust Engineers/Representatives: Larry Speaks & Associates Mr. McAuley introduced a resolution recommending approve of the final plat of Eagle Crest Plat 1 and moved for its approval. Mr. Gardner seconded the motion. The motion to approve passed unanimously. Miscellaneous Business: Mr. Duke presented training opportunity to the Commission scheduled for April 15 “Strong Towns”. Mr. Hall announced his resignation from the Commission effective today. Mayor Gillespie thanked Mr. Hall for his service to the Commission. Mr. McAuley requested that a resolution honoring Mr. Hall’s time of service be forwarded from the Planning Commission to the City Council. Adjourn: The meeting was adjourned at 4:41 p.m. Respectfully submitted, Alisa Morgan,Secretary Prattville Planning Commission Planning & Development Department 102 West Main Street  Prattville, Alabama 36067  334-595-0500  334 -361-3677 Facsimile planning.prattvilleal.gov MEMORANDUM DATE: March 17, 2015 TO: Prattville Planning Commission FROM: Joel T. Duke, City Planner RE: March 19, 2015 - Agenda Please accept this memorandum as the Planning Department staff report for items on the March 19, 2015 agenda. 1. Street Dedication – Planning Commission Recommendation – Inzer Lane: See separate memorandum. 2. Re-Plat – Premiere Place, Plat 3 – Cobbs Ford Road: In 1997, Premiere Place, Plat 1 was created with the development of the Premiere Place shopping center and its associated outparcels. Center owner McClinton and Company is requesting permission to re-plat portions of the original plat and add to and reconfigure Lot 4C. The new Lot 4C (Lot 6A) will include approximately .33 acres from the existing parking field between Chick-fil-a and the building occupied by Sweet Frog Yogurt. This area provides overflow parking and access for three nearby outparcels occupied by Chick-fil-a, AFC Pri-med, and Sterling Bank. Staff recommends approval if the current access and cross parking agreements are maintained. 3. Sketch Plan (Revised) – Glennbrooke Subdivision, Phases 4 -7 – Glennbrooke Boulevard: In September 2014, the Planning Commission approved a revised sketch plan for Glennbrooke Subdivision, Phases 4-7. The sketch plan was a revision to the initial plan approved by the Planning Commission on May 16, 2013. The initial sketch established a 10 acre park located at the corner of the relocated Old Ridge Road and a primary subdivision street. The chief point of discussion during review of the September 2014 revision was relocation of park away from the realigned Old Ridge Road and its reduced size. On the March 19, 2015 agenda, Stone Martin Builders is requesting a further revision to its sketch Attachment A – Staff comment letter March 17, 2015 Planning Commission Page 2 plan for Phases 4 – 7. The proposed revision reduces the number of lots in Phase 4 by 43 to 356. The lot reduction and reconfiguration is largely due to wetland and terrain limitation identified within the site. The revision relocates the public park to roughly the same location at Old Ridge Road it occupied in the sketch approved on May 16, 2013. The park property is increased to 9.66 acres. Experience in Prattville and other jurisdictions indicates that road frontage and accessibility improve the use of a park and greatly reduces vandalism and other mischief. In 2013, the Planning Commission asked for, and received, a larger park with greater visibility. The present revision essentially matches the 2013 plan regarding park location and major street location. Staff recommends approval of the sketch plan with the following considerations: a. Increase the park property to a full 10 acres as initially approved. b. September 2014 sketch plan located the park in the path of the next phase of development. This revision has the potential push park development further into future and leave it open to further relocation and revision. Establish the time for its development. Recommend no later than Phase 4B. 4. Preliminary Plat – Oak Creek, Plat 2 – Portree Drive: See discussion for Oak Creek, Plat 3 5. Preliminary Plat – Oak Creek, Plat 3 – Dunvegan Drive and Portree Drive: In July 2002, the Planning Commission granted approval for the sketch plan of the Oak Creek Subdivision. The initial phase of 54 lots extending Live Oak Drive from Court Street to Upper Kingston Road was completed in January 2005. In July 2007, the Commission approved a request by Mack Post to revise the initial sketch plan to reconfigure the remaining 52 acres north of Live Oak Drive into 115 single-family lots zoned R-3. On February 19, 2015, the Commission approved a preliminary plat for 15 of the lots in the revised sketch plan as Carver Street Plat 1. In two separate preliminary plats, Magna Development and Builders, LLC is now proposing to develop 49 additional lots. The first plat (Plat 2) contains two lots and a short street extension on the north end of Portree Drive. The second plat (Plat 3) contains 47 lots on extensions of Dunvegan Drive and Portree Drive. The street and lot layouts are consistent with the approved sketch plan. Staff recommends approval of both plats contingent on resolution of staff comments. Attached to this memorandum of the following items for context and clarification. Attachment B - Glennbrooke Subdivision location map Attachment C – Proposed Revised Sketch Plan – Agenda Item 3 Attachment D – Sketch Plan Approved by Planning Commission September 18, 2014 Attachment E – Sketch Plan Approved by Planning Commission May 16, 2013 Attachment F: Staff comment letter March 17, 2015 Planning Commission Page 3 6. Preliminary Plat – Nick Fank, Plat 1 – 1023 S. Memorial Drive: Discussion covers Items 6 and 7. The owner of The Swimming Hole at 1023 S. Memorial Drive seeks to divide his .53 acre lot to correspond to the two separate buildings on the lot. The plat also seeks to account for past metes and bounds divisions from the adjacent platted lots fronting Paige Court. All lots are zoned B-2 and are adequate for the proposed uses. Staff recommends approval as submitted. 7. Final Plat – Nick Fank, Plat 1 – 1023 S. Memorial Drive: See Item 6 8. Final Plat – Pendlebrooke Subdivision, Plat 2C – Pendlebrooke Drive: On August 15, 2013, the Planning Commission granted approval of the 26 lot preliminary plat for Pendlebrooke Subdivision, Plat 2. With the proposed final plat 2C, Stone Martin Builders requests approval of the final 11 lots in the R-3 zoned subdivision. Staff recommends approval. 9. Preliminary Plat – Eagle Crest, Plat 1 – 1510 S. Memorial Drive: In April 2008, the Prattville Planning Department released a building permit for a commercial shopping center known as Eagle Crest at 1510 S. Memorial Drive. The center was the initial phase of a proposed multi-unit, multi-building commercial development on 3.45 acres. The development crossed seven lots of the previously recorded M. W. Stuart Property subdivision. The proposed preliminary plat requested by River Bank and Trust includes the initial phase of the shopping center on a 1.11 acre lot and creates three additional vacant lots. The four lots are a re-plat of the Lots 2 - 5 of the M. W. Stuart Property and a 1.11 acre un-platted lot. As is customary with commercial lots, staff recommends approval of the subdivision, but request that undeveloped portions of the plat remain consolidated as a single lot until a specific use is presented for permit. Staff also request that all access agreements/ arrangements established with the shopping center development continue with the subdivision. 10. Final Plat -- Eagle Crest, Plat 1 – 1510 S. Memorial Drive: See Item 9. If you have any questions concerning these items, please do not hesitate to contact me or stop by the office. Planning & Development Department 102 West Main Street  Prattville, Alabama 36067  334-595-0500  334 -361-3677 Facsimile planning.prattvilleal.gov M E M O R A N D U M DATE: March 18, 2015 TO: Prattville Planning Commission FROM: Joel T. Duke, City Planner RE: Request for Private Street Acceptance – Austin Valley Drive The City of Prattville has received a request from the residents of Inzer Lane to accept the private street for public ownership and maintenance. Per the procedure adopted in 2001 by City Council Resolution 2001A-011(copy attached), the request has been forwarded the Prattville Planning Commission for review and recommendation. Resolution 2001A-11 requires the Commission obtain a written recommendation from the City Engineer (currently serving as the street department head) and City Planner concerning acceptance of the street. Resolution 2001A-011 requires the Commission address the following four items: 1. Compatibility of the street with the Prattville Subdivision Regulations. 2. Determine whether the street meets the standards for a public street as defined by the Subdivision Regulations. 3. If the street is substandard, determine the cost and feasibility of upgrading the street to the requirements of the Prattville Subdivision Regulations. 4. Determine the initial and annual maintenance cost of the street if it is accepted for public maintenance. Inzer Lane is a private dirt road running from an intersection with Doster Road north 2,213 feet. The street serves three direct uses: one single-family residence and two cellular communications towers. The residence is located on a private drive, named Shady Hill Lane, extending west from Inzer Lane. Attached is map showing the street location, layout and property lines. The request for acceptance has been distributed to the City Engineer and Street Department Head for review and recommendation. A record review in the county probate office indicates that Inzer Lane is located on property owned by Melissa Hagan and the Prattville Development Group. Since the application for acceptance was signed by the owners and occupants of the single residence, Samuel and Mary Lue Abney, it is unclear whether the road owners are actually requesting acceptance. Clarification is needed before this matter is discussed and a recommendation offered to the City Council. Therefore, the Planning Department is asking that the Commission hold consideration of this request until its April meeting. If you have any questions concerning the procedure created by Resolution 2001A-011 or the Inzer Road application, please see me or call me at 595-0501.