Minutes 2016-01-19
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PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, JANUARY 19, 2016
6:00 P.M.
The Prattville City Council met in regular session on Tuesday, January 19, 2016, at 6:00 p.m.
in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag,
Councilor Boone gave the invocation. Roll was called and all Councilors were present.
THE CHARACTER TRAIT OF THE MONTH IS DILIGENCE: Focusing my effort on
the work at hand.
APPROVAL OF MINUTES: City Council Meeting January 5, 2016.
Councilor Boles made a motion to adopt the minutes and Councilor Starnes seconded the
motion. With no discussion, the minutes were adopted (7-0).
COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:
Jon Lee Finnegan, 211 Deer Trace, addressed the Council regarding Item #5. Ms. Finnegan
asked the Council for a time frame for renovations and when the rent payments of $249,000
per year begin. Council President Pro Tempore Striplin responded that the Council will be
briefed on this matter during the Executive Session.
Council President Wood announced that the Council would need to enter Executive Session at
the end of tonight’s meeting. City Attorney David McDowell had provided the City Clerk with
a letter of explanation for the Executive Session. That letter is made part of the official record.
MAYOR’S REPORT:
The Autauga County Improvement Association held their Annual Martin Luther King, Jr. Day
Parade on Monday, January 18, 2016. Mayor Gillespie expressed appreciation on behalf of
himself and Council President Wood for all who participated and worked the parade. The City
was well represented.
In 1973, City Hall received a much-needed expansion and was upgraded to what we have
today. In the 1970 census, Prattville had a population of 13,116. Today the population has
grown to nearly 36,000. Mayor Gillespie urged the Council to support Item #5 tonight in
order to position the City for another 50+ years of growth.
The Mardi Gras Celebration will begin at 11:00 a.m. on Saturday, January 23, 2016, in
downtown Prattville. The parade will kick off at 2:00 p.m. in front of the Autauga County
Courthouse.
Council President Wood noted that Councilors Whiteside and Boone also participated in the
Martin Luther King, Jr. Day Parade.
REPORT FROM COUNCIL ON SPECIAL COMMITTEES:
Council President Pro Tempore Striplin reported that the Wastewater Committee met with
Jim Marshall, Jackson Thornton Utilities, on January 14, 2016. Mr. Marshall provided a
minimum rate increase need to meet the projected debt service for the anticipated $25
million dollar Phase I costs. These funds will be used to upgrade the Pine Creek facility and
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provide some enhanced software technology to the Autauga Creek plant. The Committee is
currently exploring two rate options. Either of these options would meet the projected needs.
Mr. Marshall will present the findings of his analysis to the City Council at the February 2nd
meeting.
The Wastewater Committee urged the Council to support Item #2 in order to begin the
engineering work needed for both the Pine Creek and Autauga Creek facilities. The two work
orders total $1,177,000.00. Due to the sound fiscal management by all parties in this
Administration, and the Council, funds are on hand in the Wastewater Enterprise Fund to pay
for this work.
It is expected to take 12 months for the engineering work to be completed; 4 months to bid,
accept the bid, notify the contractor and allow the contractor to mobilize; and 30 months for
construction. Assuming there are no delays, this projected time line will take just shy of 4
years from the time the Council gives authorization.
Councilor Brown reported that the Streets Committee met on January 14, 2016. The
committee discussed the repair work of McQueen Smith Road, the paving project, and issues
from the recent flooding event and potential funding sources. The cost of the paving project
remains true to estimates.
Councilor Boles called a Fire Committee meeting for Friday, January 22, 2016.
REPORT ON STATUS OF CITY FINANCES:
Finance Director Doug Moseley presented the finance reports for December 2015. The
Unaudited General Fund Revenue report showed that overall revenue received year-to-date
was $5,615,599.05, an increase of 3.67% in comparison to prior year.
The Tax Breakdown Comparison report showed revenue increased 2.96% in comparison to
the prior year.
The Unaudited Expenses by Department report showed that with 25% of the budget year
complete, departments were in-line with the budget. Year-to-date, the City has spent
$1,092,139.95 less than the prior year. This is due to the bond which was called last year.
The Wastewater Enterprise Fund Income Statement showed income and expenses in-line
with the budget.
The Sanitation Enterprise Fund Income Statement showed income and expenses in-line with
the budget.
The Judicial Special Revenue Fund Income Statement showed revenue lagging, but expenses
are also lower than budgeted.
The Gas Tax Special Revenue Fund Income Statement for October – December 2015 showed
expenses in-line with the budget.
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The Capital Projects Fund Income Statement for October – December 2015 showed little
activity. Activity will increase in the account with the local paving and the road and bridge
projects.
The Group Health Fund Income Statement is being watched very closely. The City increased
the per employee match during the FY2016 budget year.
The Bank Balances report showed a total cash balance of $15,317,517.11 as of December 31,
2015.
The City Wide Accounts Payable and Debt Balances report show total debt at $38,446,036.30
as of December 31, 2015.
CONSENT AGENDA:
1. RESOLUTION: To Declare Landers McLarty a Non-Responsible Bidder for Bid No. 016-
001. (Sponsored By: Councilor Boles)
RESOLUTION BOOK 2016, PAGE 007
2. RESOLUTION: To Declare Taylor Made Ambulances a Non-Responsible Bidder for Bid
No. 016-002. (Sponsored By: Councilor Boles)
RESOLUTION BOOK 2016, PAGE 008
3. RESOLUTION: To Declare Southeastern Specialty Vehicles a Non-Responsible Bidder
for Bid No. 016-002. (Sponsored By: Councilor Boles)
RESOLUTION BOOK 2016, PAGE 009
4. RESOLUTION: To Set a Public Hearing to Grant a Restaurant Retail Liquor License to El
Sombrero Mexican Restaurant, LLC d/b/a El Sombrero Mexican Restaurant. (Sponsored By:
Councilor Starnes)
RESOLUTION BOOK 2016, PAGE 010
5. RESOLUTION: To Set a Public Hearing for a Lounge Retail Liquor -Class II (Package
Store) License for Soulnet, LLC, d/b/a Soulnet Package Store. (Sponsored by: Councilor
Starnes)
RESOLUTION BOOK 2016, PAGE 011
6. RESOLUTION: To Surplus Three (3) Vehicles from the Police Department. (Sponsored
By: Councilor Starnes)
RESOLUTION BOOK 2016, PAGE 012
7. RESOLUTION: To Surplus One (1) Vehicle from the Engineering Department.
(Sponsored By: Councilor Brown)
RESOLUTION BOOK 2016, PAGE 013
8. RESOLUTION: To Authorize the Mayor to Make Application for FY 2016 Transportation
Alternatives Program Funds from the Montgomery MPO. (Sponsored By: Council President
Pro Tempore Striplin)
RESOLUTION BOOK 2016, PAGE 014
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9. RESOLUTION: To Adopt the Revised Autauga County Hazard Mitigation Plan.
(Sponsored By: Councilor Brown)
RESOLUTION BOOK 2016, PAGE 015
Councilor Brown made a motion to place Items 1-9 on a Consent Agenda and Councilor Boles
seconded the motion. The Items were placed on a Consent Agenda (7-0). Councilor Boone
made a motion to adopt the Consent Agenda and Council President Pro Tempore Striplin
seconded the motion. There being no discussion, the Consent Agenda was adopted with the
following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
AGENDA:
1. RESOLUTION: To Amend the FY2016 Budget and to Release Funds to Purchase One (1)
Lifebook T725 Laptop Computer through State Contract #4012566 from Pinnacle Networx
for the Police Department at a Cost of $2,212.54. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2016, PAGE 016
Councilor Starnes made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
2. RESOLUTION: To Amend the FY2016 Wastewater Enterprise Fund and Authorize Work
Order No. 7/Project No. PV-1601 and Work Order No. 8/Project No. PV-1602 with Engineers
of the South, LLC (EOS) for Professional Design Services for Pine Creek and Autauga Creek
SCADA Improvements for the Wastewater Department at a Cost Not to Exceed
$1,177,000.00. (Sponsored By: Council President Pro Tempore Striplin)
RESOLUTION BOOK 2016, PAGE 017
Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
Brown seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
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ABSTAINED : NONE 0
ABSENT : NONE
3. RESOLUTION: To Award Bid No. 016-001 to Peach State Ambulance for the Purchase of
One (1) 2016 Silverado 3500HD 2WD Reg. Cab for the Fire Department at a Cost of
$28,700.00. (Sponsored By: Councilor Boles)
RESOLUTION BOOK 2016, PAGE 018
Councilor Boles made a motion to adopt the Resolution and Councilor Whiteside seconded
the motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
4. RESOLUTION: To Award Bid No. 016-002 to Peach State Ambulance for the Purchase of
Type 1 Ambulance Remount for the Fire Department at a Cost of $73,490.00. (Sponsored By:
Councilor Boles)
RESOLUTION BOOK 2016, PAGE 019
Councilor Boles made a motion to adopt the Resolution and Councilor Starnes seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
5. RESOLUTION: To Enter Into a Lease Agreement with the Historic Prattville
Redevelopment Authority (HPRA) for the Pratt Mill Project at an Annual Cost of
$249,000.00. (Sponsored By: Council President Pro Tempore Striplin)
RESOLUTION BOOK 2016, PAGE 020
Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
Brown seconded the motion. Councilor Boles made a motion to hold the vote on this
Resolution until after the Executive Session was held and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was held until after
the Executive Session (7-0).
COMMENTS FROM PERSONS PRESENT:
Jon Lee Finnegan, 211 Deer Trace, addressed the Council regarding the recent purchase of
garbage cans approved on December 1, 2015, asking where the garbage cans will be located
within the City.
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Councilor Boles responded that he has received calls from 75-80 individuals asking for
garbage cans. Garbage cans are funded by the Council and the administration handles day-to-
day operations, including where the garbage cans are located.
Benny Stinson, 144 Livingston Circle, addressed the Council regarding business licenses. Mr.
Stinson stated he believes he has been doubled charged for work permitted and licensed in
another municipality when he has to report all gross receipts for his City of Prattville business
license. Mr. Stinson requested the Council to take this matter under consideration.
Councilor Boles stated that he had previously spoken with Mr. Stinson. Councilor Boles
contacted the Alabama League of Municipalities and his personal attorney and found that the
Council has the right to adopt legislation on how and what the City of Prattville charges for
business licenses.
CLOSING COMMENTS:
Councilor Boone invited all to attend the Mardi Gras Parade on Saturday, January 23, 2016.
Council President Pro Tempore Striplin made a motion to enter into Executive Session and
Councilor Boles seconded the motion. With a vote of (7-0), the Council entered Executive
Session at 6:39 p.m. Councilor Wood announced that the Executive Session was expected to
last approximately one hour and the Council would return to vote on Item #5 following the
Executive Session.
The Council exited the Executive Session and re-entered Regular Session at 7:23 p.m.
The Council considered Item #5. There being no discussion, the Resolution was adopted with
the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
ADJOURN:
There being no further business to come before the Council, Council President Pro Tempore
Striplin made a motion to adjourn and Councilor Boles seconded the motion. The meeting
adjourned (7-0) at 7:25 p.m.
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APPROVED:
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Cathy Dickerson
City Clerk
___________________________
Willie L. Wood, Jr., President
Prattville City Council