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Minutes 2015-11-03 1 PRATTVILLE CITY COUNCIL CITY COUNCIL MINUTES TUESDAY, NOVEMBER 3, 2015 The Prattville City Council met in regular session on Tuesday, November 3, 2015, at 6:04 p.m. in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag, Council President Wood gave the invocation. Roll was called and all councilors were present. THE CHARACTER TRAIT OF THE MONTH IS WISDOM: Seeing and responding to life situations from a perspective that transcends my current circumstances. APPROVAL OF MINUTES: City Council Meeting October 20, 2015. Councilor Brown made a motion to adopt the minutes and Councilor Starnes seconded the motion. With no discussion, the minutes were adopted (7-0). COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA: None MAYOR’S REPORT: Mayor Gillespie was granted a point of personal privilege to ask Public Works Director Dale Gandy, Urban Management Superintendent Deven Peek and Assistant Horticulturist Chris Wood to come forward. Mr. Gandy introduced the new Assistant Horticulturist Chris Wood. Mr. Wood was promoted from within the City. Mayor Gillespie recently requested Mr. Peek to prepare a report on the efficiency and effectiveness of the Urban Management Department. Mr. Peek explained that the report breaks down each task performed by the Urban Management Department, some support roles excluded, and evaluates the department’s effectiveness, and efficiency, in handling those tasks. Each Councilor was provided a copy of the report. The report is a fluid document that projects the department’s short term and long term goals. Mr. Peek recognized Mr. Wood for taking the initiative to oversee the Main Street medium project, which allowed Mr. Peek to focus on preparing the report. Mr. Peek thanked the Council for their support of the Urban Management Department through the approval of equipment and personnel. Mayor Gillespie reported that there was a huge turnout for the Halloween Candywalk. The Mayor thanked the Parks and Recreation Department for organizing the event, and the many employees who contributed to make it a special event for the children. The Mayor and Council President Wood will be attending the National League of Cities Convention this week. REPORT FROM COUNCIL ON SPECIAL COMMITTEES: Council President Pro Tempore Striplin reported that a meeting of the Wastewater Committee was held Tuesday afternoon, October 27, 2015. 2 The Committee met with Mr. Jim Marshall, representing Jackson Thornton Utilities Consultants, who has been retained to conduct a rate study. The purpose of the meeting was to ensure both parties had a good understanding of what was being requested from the consultant, and what is expected by the City. Mr. Marshall reported that he would utilize the 2014 audited financial data, and the 2014 billing statistics to establish a base line study. This study would show where the City is financially, with respect to the year ending on September 30, 2014, concerning the ability of the current rate structure to meet the current fixed and variable expenses. It is anticipated that this report will be available before Christmas. When received, this report will be shared with the Council. Shortly thereafter, a second report will be generated projecting construction costs, debt service and operational expenses for the next five years. This report will project growth of users and the revenue needed to accommodate both the fixed and variable costs needed to support the proposed facility up-grades. Mr. Marshall reported that a five-year window was a reasonable time period to make assumptions concerning projections. The Committee concurred and anticipates the need for future rate studies as this long-term project is implemented. CONSENT AGENDA: 1. RESOLUTION: To Declare Various Weeded Lots to be a Public Nuisance and Ordering Their Abatement per Title 11, Chapter 67 of the Code of Alabama, 1975, as Amended. (Sponsored By: Councilor Starnes) RESOLUTION BOOK 2015-A, PAGE 134 2. RESOLUTION: To Surplus Two (2) Out of Warranty DVM Digital Video 500 Systems from the Police Department and to Authorize Trade-in to Digital Ally. Inc. (Sponsored By: Councilor Starnes) RESOLUTION BOOK 2015-A, PAGE 135 Councilor Starnes made a motion to place Items #1-2 on a Consent Agenda and Councilor Boone seconded the motion. The items were placed on a consent agenda (7-0). Councilor Boles made a motion to adopt the Consent Agenda and Councilor Whiteside seconded the motion. There being no discussion, the Consent Agenda was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, WHITESIDE, BOONE, BOLES 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE AGENDA: 3 1. RESOLUTION: To Award Bid No. 015-008 to Digital Ally, Inc. for the Purchase of Six (6) In-Vehicle Digital Video Rear View Mirror Systems at a Cost Not to Exceed $23,150.00. (Sponsored By: Councilor Starnes) RESOLUTION BOOK 2015-A, PAGE 136 Councilor Starnes made a motion to adopt the Resolution and Council President Pro Tempore Striplin seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, WHITESIDE, BOONE, BOLES 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 2. RESOLUTION: To Ratify and Affirm the Purchase of Eleven (11) Additional 2016 Police Interceptor SUV Vehicles through Bid No. 015-005 from Long-Lewis of the River Region, Inc. for the Police Department at a Cost Not to Exceed $288,211.00. (Sponsored By: Councilor Starnes) RESOLUTION BOOK 2015-A, PAGE 137 Councilor Starnes made a motion to adopt the Resolution and Councilor Boone seconded the motion. Councilor Boles asked if there was cash on-hand to pay for this purchase. The Mayor responded that there was. The Mayor added that replacing the fleet regularly also saves the City money by cutting down on maintenance costs. There being no further discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, WHITESIDE, BOONE, BOLES 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 3. RESOLUTION: To Authorize the Purchase of Emergency Lights, Equipment, and Installation through Bid No. 014-015 from Emergency Lighting by Haynes for the Police Department at a Cost Not to Exceed $39,275.91. (Sponsored By: Councilor Starnes) RESOLUTION BOOK 2015-A, PAGE 138 Councilor Starnes made a motion to adopt the Resolution and Councilor Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, WHITESIDE, BOONE, BOLES 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 4 4. RESOLUTION: To Authorize the Mayor to Enter into an Agreement with Hurricane Electronics, Inc. for Improvements to the Northington Street Communications Tower at a Cost of $49,858.64. (Sponsored By: Councilor Boles) RESOLUTION BOOK 2015-A, PAGE 139 Councilor Boles made a motion to adopt the Resolution and Councilor Starnes seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, WHITESIDE, BOONE, BOLES 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 5. RESOLUTION: To Authorize the Mayor to Enter Into an Agreement with Crappie Masters, Inc. to Co-Sponsor a Two-Day Crappie Tournament to be Held April 29-30, 2016 at a Cost Not to Exceed $10,000.00. (Sponsored By: Councilor Boone) RESOLUTION BOOK 2015-A, PAGE 140 Councilor Boone made a motion to adopt the Resolution and Councilor Whiteside seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, WHITESIDE, BOONE, BOLES 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 6. RESOLUTION: To Set a Public Hearing to Zone Property Located at County Road 4 at Jensen Road to B-1 Neighborhood Commercial,R-3, Single Family Residential and M-1 Light Industrial. (Sponsored By: Council President Wood) FAILED Councilor Brown made a motion to adopt the Resolution. For lack of a second, the Resolution failed. 7. RESOLUTION: To Set a Public Hearing to Adopt a Proposed Amendment to Article 4- Section 43. Reapplication of the City of Prattville Zoning Ordinance. (Sponsored By: Councilor Whiteside) RESOLUTION BOOK 2015-A, PAGE 141 Councilor Whiteside made a motion to adopt the Resolution and Councilor Boone seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, WHITESIDE, BOONE, BOLES 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 5 Councilor Whiteside introduced the Ordinance printed in Resolution Book 2015-A, Page 141. Councilor Whiteside made a motion to adopt the Ordinance and Council President Pro Tempore Striplin seconded the motion. By point of order, the Ordinance will hold over until after the public hearing on December 1, 2015. 8. RESOLUTION: To Set a Public Hearing to Adopt a Proposed Amendment to Article 6- Section 63. Swimming and Wading Pools of the City of Prattville Zoning Ordinance. (Sponsored By: Councilor Whiteside) RESOLUTION BOOK 2015-A, PAGE 142 Councilor Whiteside made a motion to adopt the Resolution and Councilor Starnes seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, WHITESIDE, BOONE, BOLES 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE Councilor Whiteside introduced the Ordinance printed in Resolution Book 2015-A, Page 142. Councilor Whiteside made a motion to adopt the Ordinance and Councilor Brown seconded the motion. By point of order, the Ordinance will hold over until after the public hearing on December 1, 2015. 9. ORDINANCE: Petition for Annexation of Cobb/Jones Property – Redfield Road. (Sponsored By: Councilor Whiteside) ORDINANCE BOOK 2015, PAGE 043 Councilor Whiteside made a motion to adopt the Ordinance and Council President Pro Tempore Striplin seconded the motion. By point of order, it is necessary that the council rules be suspended if immediate action is to the considered. Councilor Boone made a motion to suspend the rules and Councilor Boles seconded the motion. The rules were suspended (7-0). There being no discussion, the Ordinance was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, WHITESIDE, BOONE, BOLES 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE COMMENTS FROM PERSONS PRESENT: Anne DiPrizio, Prattville, raised her hand and was called on to approach the Council. Mrs. DiPrizo tripped and fell on her way to the podium. The Fire and Police Chiefs assisted Mrs. DiPrizo. She then walked to the podium and explained that she had tripped. She asked that the Council consider making Prattville a “LGBT” friendly community. After her comments, Mrs. DiPrizo fainted as she turned to walk back to her seat. Fire Chief Terry Brown radioed 6 the fire medics to respond to City Hall. Mrs. DiPrizio was escorted out of the Council Chambers and into the hall to await the medics. Councilor Wood hoped Mrs. DiPrizo was well. Doug Dietzel, 412 Hallmark Drive, had addressed the Council at the October 20, 2015 meeting regarding garbage in the streets near his home. He applauded the City on the actions taken to correct the issue. The City’s efforts have made a difference. Mr. Dietzell was pleased to see that the Code Enforcement Officer position had been posted. He announced his intent to apply for the position. CLOSING COMMENTS: Council President Wood thanked everyone for attending the meeting. He thanked the Councilors for continuing to work with their committees. He hoped that everything was well with Mrs. DiPrizio once again. ADJOURN: There being no further business to come before the council, Councilor Brown made a motion to adjourn and Councilor Boles seconded the motion. The meeting adjourned (7-0) at 6:43 p.m. APPROVED: ___________________________ Cathy Dickerson City Clerk ___________________________ Willie L. Wood, Jr., President Prattville City Council SUBMITTED: ___________________________ Jamie Ferrari Assistant City Clerk