Minutes 2015-10-06
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PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, OCTOBER 6, 2015
The Prattville City Council met in regular session on Tuesday, October 6, 2015, at 6:04 p.m. in
the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag,
Council President Wood gave the invocation. Roll was called and all councilors were present.
THE CHARACTER TRAIT OF THE MONTH IS THOROUGHNESS: knowing what
factors will diminish the effectiveness of my work or words if neglected.
APPROVAL OF MINUTES: Public Hearing and City Council Meeting September 15, 2015.
Councilor Boone made a motion to adopt the minutes and Councilor Starnes seconded the
motion. With no discussion, the minutes were adopted (7-0).
COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:
Jon Lee Finnegan, 211 Deer Trace, Prattville, asked why Items # 3, 4, 5 and 9 weren’t bid out.
Councilor Brown explained that the bid law does not require professional services to be bid
out. Councilor Brown added that bidding projects, such as these, concerns her since the
cheapest is not necessarily the best. Ms. Finnegan asked, if the cost/rate study for the
Wastewater Department does determine the need for a rate increase, when would that
increase go into effect. Council President Pro Tempore Striplin explained that there is no way
to know that information, without having done the cost/rate study.
MAYOR’S REPORT:
Mayor Gillespie was granted a point of personal privilege to announce the most recent
promotions and assignments in the Police Department:
• Officer AJ Joyce was promoted to Corporal on 9/27/2015.
• Officer Camille Emmanual was promoted to Corporal on 9/27/2015.
• Corporal Jamie Henderson was promoted to Sergeant on 9/27/2015.
• Corporal Jamie Martin was promoted to Sergeant 9/27/2015.
• Sergeant Rodney Westover was promoted to Lieutenant on 9/27/2015.
• Sergeant Ray Wagner was promoted to Lieutenant on 9/27/2015
• Officer Jake Taylor passed the Motorcycle Course and assigned to the Traffic Unit on
8/2/2015.
• Officer Nancy Collier passed the Motorcycle Course and will be assigned to the Traffic Unit on
10/11/2015.
Mayor Gillespie noted that Officer Collier was the first female officer to have achieved this
designation and to be assigned to this unit.
Autauga Creek Improvement Committee President Skip Lobmiller presented the National
Recreation Trail designation plaque to Parks and Recreation Director Kellie Cook and
employee Betty Hall. Mr. Lobmiller recognized Joann Johnson as being instrumental to in
obtaining this designation.
Mayor Gillespie delivered the State of the City Address and it is attached.
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The City has been honored with an award of excellence. The Mayor congratulated Finance
Director Doug Moseley on this accomplishment. The award not only speaks to Mr. Moseley’s
hard work, but also that of the Council's Finance Committee, the City Council as a whole, and
the Finance Department.
The GFOA Excellence in Financial Reporting program recognizes state and local governments
that go beyond the minimum requirements to prepare Financial Statements that are created
with a spirit of transparency and full disclosure. The City of Prattville has joined the
approximately 20 municipalities in the entire state of Alabama, which are recipients of this
certificate. Users of the City’s financial statements have access to a high quality report
promoting better transparency to citizens and other stakeholders. Credit rating agencies and
other interested parties may view the award as a positive factor in decision-making.
Mr. Mosely stated that a lot of hard work by a lot people made the achievement a possibility.
He recognized Human Resources Director Lisa Thrash. Mrs. Thrash oversees payroll, which
accounts for a large portion of the annual audit.
Mayor Gillespie recognized Jackson Thornton & Co. for their role in the process of getting
these Financial Statements prepared for submission. The Mayor stated that this award
conveys the full disclosure and transparency of the City of Prattville.
Councilor Wood congratulated all of the officers recognized tonight, the ACIC and Mr.
Moseley on their achievements. Councilor Wood congratulated Assistant Chief Diane Hamm
on her recent achievement of being accepted into the FBI Academy.
REPORT FROM COUNCIL ON SPECIAL COMMITTEES:
None
CONSENT AGENDA:
1. RESOLUTION: To Declare Various Weeded Lots to be a Public Nuisance and Ordering
Their Abatement per Title 11, Chapter 67 of the Code of Alabama, 1975, as Amended.
(Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2015-A, PAGE 111
2. RESOLUTION: To Set a Public Hearing to Declare Various Weeded Lots to be a Public
Nuisance and Ordering Their Abatement per Title 11, Chapter 67 of the Code of Alabama,
1975, as Amended. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2015-A, PAGE 112
3. RESOLUTION: To Surplus One (1) Trailer from the Fire Department. (Sponsored By:
Councilor Boles)
RESOLUTION BOOK 2015-A, PAGE 113
4. RESOLUTION: To Surplus Various Equipment from the Police Department. (Sponsored
By: Councilor Starnes)
RESOLUTION BOOK 2015-A, PAGE 114
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5. RESOLUTION: To Waive Fee for the Autauga County Fair Organization During the Week
of October 13-17, 2015. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2015-A, PAGE 115
6. RESOLUTION: To Authorize the Mayor to Sign Contracts for Services for Community
Initiatives and City-County Services as Allocated in the FY2015-2016 Budget. (Sponsored By:
Council President Wood)
RESOLUTION BOOK 2015-A, PAGE 116
7. RESOLUTION: To Consent to the Change of Control of Bright House Networks, LLC
Franchise Agreement to Charter Communications, Inc. (Sponsored By: Council President
Wood)
RESOLUTION BOOK 2015-A, PAGE 117
Councilor Boles made a motion to place Items #1-7 on a Consent Agenda and Councilor
Brown seconded the motion. The items were placed on a consent agenda (7-0). Councilor
Boone made a motion to adopt the Consent Agenda and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Consent Agenda was adopted
with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, WHITESIDE, BOONE, BOLES 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
AGENDA:
1. ORDINANCE: To Exempt Certain “Covered Items” From the Municipal Sales and Use
Tax during the Last Full Weekend of February, 2016, as Authorized by Act 2012-256,
Generally Referred to as the “State Severe Weather Preparedness Sales Tax Holiday”
Legislation. (Sponsored By: Council President Wood)
ORDINANCE BOOK 2015, PAGE 042
Council President Pro Tempore Striplin made a motion to adopt the Ordinance and Councilor
Brown seconded the motion. By point of order, it is necessary that the council rules be
suspended if immediate action is to be considered. Councilor Boone made a motion to
suspend the rules and Councilor Whiteside seconded the motion. The rules were suspended
(7-0). There being no discussion, the Ordinance passed with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, WHITESIDE, BOONE, BOLES 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
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2. RESOLUTION: To Award Bid No. 15-007 to Asphalt Contractors for Street
Improvements at a Cost Not to Exceed $796,850.00. (Sponsored By: Councilor Brown)
RESOLUTION BOOK 2015-A, PAGE 118
Councilor Brown made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, WHITESIDE, BOONE, BOLES 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
3. RESOLUTION: To Enter into an Agreement with Jackson Thornton Utilities Consultants
to Provide Professional Services for a Revenue Requirements Analysis and Cost of
Service/Rate Study for the Wastewater Department at a Cost Not to Exceed $19,000.00.
(Sponsored By: Council President Pro Tempore Striplin)
RESOLUTION BOOK 2015-A, PAGE 119
Councilor President Pro Tempore Striplin made a motion to adopt the Resolution and
Councilor Whiteside seconded the motion. There being no discussion, the Resolution was
adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, WHITESIDE, BOONE, BOLES 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
4. RESOLUTION: To Enter into an Agreement with Sain Associates to Provide Professional
Services for the Capital Improvement Plan – City Facilities Long Range Plan at a Cost Not to
Exceed $100,500.00. (Sponsored By: Councilor Brown)
RESOLUTION BOOK 2015-A, PAGE 120
Councilor Brown made a motion to adopt the Resolution and Councilor Starnes seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, WHITESIDE, BOONE, BOLES 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
5. RESOLUTION: To Enter into an Agreement with Volkert, Inc. to Provide Engineering
Services for the Capital Improvement Plan – Street Evaluation and Assessment at a Cost Not
to Exceed $65,000.00. (Sponsored By: Councilor Brown)
RESOLUTION BOOK 2015-A, PAGE 121
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Councilor Brown made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, WHITESIDE, BOONE, BOLES 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
6. RESOLUTION: To Release Funds for the Purchase of One (1) 2016 Kenworth T880
Dump Truck from National Auto Fleet Group through NJPA Purchasing Cooperative Contract
#102811 for the Engineering Department at a Cost Not to Exceed $140,331.00. (Sponsored
By: Councilor Brown)
RESOLUTION BOOK 2015-A, PAGE 122
Councilor Brown made a motion to adopt the Resolution and Councilor Whiteside seconded
the motion. There being no discussion, the rules were suspended with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, WHITESIDE, BOONE, BOLES 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
7. RESOLUTION: To Release Funds to Rebuild One (1) Grit Conveyor for the Pine Creek
Wastewater Treatment Facility by Collier Machine & Fabrication, Inc. at a Cost Not to Exceed
$7,650.00. (Sponsored By: Council President Pro Tempore Striplin)
RESOLUTION BOOK 2015-A, PAGE 123
Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
Brown seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, WHITESIDE, BOONE, BOLES 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
8. RESOLUTION: To Ratify and Affirm the Purchase of One (1) 30’ Rockefeller Pine Pre-Lit
Christmas Tree from Balsam Hill for the Parks and Recreation Department at a Cost of
$14,999.00. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2015-A, PAGE 124
Councilor Boone made a motion to adopt the Resolution and Councilor Starnes seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
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AYES : STRIPLIN, BROWN, STARNES,
WOOD, WHITESIDE, BOONE, BOLES 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
9. RESOLUTION: To Authorize the Mayor to Sign a One-Year Engagement Letter with
Jackson Thornton & Co., P.C. for Auditing Services for Fiscal Year 2015 at a Cost Not to
Exceed $91,000.00. (Sponsored By: Council President Wood)
RESOLUTION BOOK 2015-A, PAGE 125
Councilor Boles made a motion to adopt the Resolution and Councilor Boone seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, WHITESIDE, BOONE, BOLES 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
10. RESOLUTION: To Grant a Retail Beer (Off Premises Only) and Retail Table Wine (Off
Premises Only) License to Shree Ganesh 47, Inc. d/b/a Jet Pep 47. (Sponsored By: Councilor
Starnes) FROM THE FLOOR
RESOLUTION BOOK 2015-A, PAGE 126
Councilor Starnes made a motion to adopt the Resolution and Councilor Boles seconded the
motion. By point of order, it is necessary for the council rules to be suspended if immediate
action is to be considered. Councilor Brown made a motion to suspend the rules and
Councilor Boles seconded the motion. The rules were suspended (7-0). There being no
discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, WHITESIDE, BOONE, BOLES 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
COMMENTS FROM PERSONS PRESENT:
CLOSING COMMENTS:
Councilor Boone thanked Gary Essary, President of the Autauga County Fair Association and
his committee for working with the City on the upcoming fair.
Council President Wood wished the fair to be a success. He also thanked the Council for
working with their committees and urged them to continue.
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ADJOURN:
There being no further business to come before the council, Councilor Boles made a motion to
adjourn and Councilor Starnes seconded the motion. The meeting adjourned (7-0) at 6:49
p.m.
APPROVED:
___________________________
Cathy Dickerson
City Clerk
___________________________
Willie L. Wood, Jr., President
Prattville City Council
SUBMITTED:
___________________________
Jamie Ferrari
Assistant City Clerk