Minutes 2015-10-201
PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, OCTOBER 20, 2015
6:00 P.M.
The Prattville City Council met in regular session on Tuesday, October 20, 2015, at 6:00 p.m.
in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag,
Councilor Boone gave the invocation. Roll was called and all councilors were recorded as
being present.
THE CHARACTER TRAIT OF THE MONTH IS THOROUGHNESS: Knowing what
factors will diminish the effectiveness of my work or words if neglected.
APPROVAL OF MINUTES: City Council Meeting and Public Hearing October 6, 2015.
Councilor Starnes made a motion to adopt the minutes and Councilor Whiteside seconded the
motion. With no discussion, the minutes were adopted (7-0).
COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:
None
MAYOR’S REPORT:
Mayor Gillespie requested a Point of Privilege. The Prattville Exchange Club honored Sgt.
Sean Malloy as Police Officer of the Year and Captain Travis Rodie as Firefighter of the Year.
The second public meeting for the Parks Master Plan project will be held on Thursday,
October 22, 2015 at the Doster Community Center.
The Spinners Pumpkin Patch event will be held October 24-25, 2015 at Spinners Park.
The Prattville Pops will hold their fall concert on Sunday, October 25, 2015 at 3:00 p.m. at
Doster Community Center.
The annual Halloween Candywalk will be held Thursday, October 29, 2015 from 4:00 – 6:00
p.m. Participants are requested to bring a canned food item to support the Autauga Interfaith
Care Center.
Mayor Gillespie and Council President Wood will attend the National League of Cities
Convention in Nashville next month. Naming voting delegates for that convention is on the
agenda. The City of Prattville will be honored on November 5, 2015.
REPORT FROM COUNCIL ON SPECIAL COMMITTEES: None
REPORT ON THE STATUS OF CITY FINANCES:
Finance Director Doug Moseley presented the finance reports for September 2015. The
Unaudited General Fund Revenue report showed that the budget year is 91.67% complete,
with accruals to be posted in October, and the City has received 99.12% of budgeted revenue.
The Tax Breakdown Comparison report showed revenue increased 5.88% in comparison to
the prior year.
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The Unaudited Expenses by Department report showed that with 100% of the budget year
complete, expenses were at 99.64%.
The Wastewater Enterprise Fund Income Statement showed that with 91.67% of the budget
year complete, revenue was at 96.98%. With 100% of the budget year complete, expenses
were at 116.07%. This was due to early payoff of the SRF loan.
The Sanitation Enterprise Fund Income Statement showed that with 91.67% of the budget
year complete, revenue was at 92.41%. With 100% of the budget year complete, expenses were
at 91.25%.
The Judicial Special Revenue Fund Income Statement showed that with 100.00% of the
budget year complete, revenue was 84.16%. This was due to the termination of the contract
with Judicial Correction Services (JCS). The hiring of an additional employee should increase
the collection of revenue. With 100% of the budget year complete, expenses were below
budget at 74.37%.
The Gas Tax Special Revenue Fund Income Statement, presented quarterly, showed gas tax
revenue at 107.14%, with 100% of the year complete. The report also showed account balances
for the gas tax funds as of September 30, 2015.
The Capital Projects Fund Income Statement showed that 101.14% of budgeted lodging tax
has been received. The report also showed account balances for the gas tax funds as of
September 30, 2015.
The Group Health Fund Income Statement showed a fund balance of $465,271.89 as of
September 30, 2015. This fund balance is being monitored. During FY2016, budgeted general
fund and enterprise fund contributions to the Group Health Fund have been increased, along
with an increase in employee health care deductions.
The Bank Balances report showed a total cash balance of $18,242,850.39 as of September 30,
2015.
The City Wide Accounts Payable and Debt Balances report show total debt at $40,197,222.04
as of September 30, 2015.
CONSENT AGENDA:
1. RESOLUTION: To Name Voting Delegate and Alternate for the National League of Cities
Annual Business Meeting in Nashville, Tennessee. (Sponsored By: Council President Wood)
RESOLUTION BOOK 2015-A, PAGE 111
2. RESOLUTION: To Surplus One (1) Vehicle from the Vehicle Maintenance Department.
(Sponsored By: Councilor Whiteside)
RESOLUTION BOOK 2015-A, PAGE 112
Councilor Boone made a motion to place Items #1-2 on a Consent Agenda and Council
President Pro Tempore Striplin seconded the motion. The items were placed on a consent
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agenda (7-0). Councilor Brown made a motion to adopt the Consent Agenda and Councilor
Whiteside seconded the motion. There being no discussion, the Consent Agenda was adopted
with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
AGENDA:
1. RESOLUTION: To Appoint Department Heads. (Sponsored By: Council President Wood)
RESOLUTION BOOK 2015-A, PAGE 113
Councilor Brown made a motion to adopt the Resolution and Councilor Boles seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
2. RESOLUTION: To Authorize Work Order No. 4/Project No. PV-1501 with Engineers of
the South, LLC (EOS) for Preliminary Engineering Services to Provide Sanitary Sewer Flow
Monitoring of the Pine Creek and Fay Branch Interceptors for the Wastewater Department at
a Cost Not to Exceed $45,000.00. (Sponsored By: Council President Pro Tempore Striplin)
RESOLUTION BOOK 2015-A, PAGE 114
Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
Brown seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
3. RESOLUTION: To Authorize the Mayor to Enter into a Joint Funding Agreement with
U.S. Geological Survey for the Operation of a Streamflow Gaging Station on Autauga Creek
for FY2016 at a Cost Not to Exceed $15,900.00. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2015-A, PAGE 115
Councilor Boone made a motion to adopt the Resolution and Councilor Starnes seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
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AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
4. RESOLUTION: To Authorize the Purchase of Ten (10) Victory Motorcycles from Victory
Police Motorcycles through H-GAC Purchasing Cooperative for the Police Department at a
Cost of $258,310.00 to be Financed through U. S. Bancorp Government Leasing and Finance,
Inc. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2015-A, PAGE 116
Councilor Starnes made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. Councilor Starnes stated that the City is able to finance the
motorcycles at 2.4% and there will be no payment required for the first year. It is best to
update the fleet due to increasing maintenance costs. One of the current Harley Davidson
fleet will be will be maintained for historical value. There being no further discussion, the
Resolution was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
5. RESOLUTION: To Release Funds to Thrailkill Builders, Inc. to Install Handrails with
Aluminum Mid-Center Steps at Stanley-Jensen Stadium for the Parks and Recreation
Department at a Cost Not to Exceed $19,200.00. (Sponsored By: Councilor Boone)
FROM THE FLOOR
RESOLUTION BOOK 2015-A, PAGE 117
Councilor Boone made a motion to adopt the Resolution and Councilor Starnes seconded the
motion. By point of order, it is necessary for the council rules to be suspended if immediate
action is to be considered. Councilor Brown made a motion to suspend the rules and
Councilor Whiteside seconded the motion. The rules were suspended (7-0). There being no
discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, WOOD, BROWN,
STARNES, WHITESIDE, BOLES,
BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE
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COMMENTS FROM PERSONS PRESENT:
Delando Taylor, 450 N. Court Street expressed concern regarding recent water work
improvements at 6th street and MLK Blvd. The road was milled up during the repairs and
aggregate has patched the area for the last two to three months. Ms. Taylor asked who is
responsible to patch the roadway with asphalt. Mayor Gillespie noted that the project is the
result of a ruptured 8” water line and the Water Board is waiting for the area to settle before
repaving. The Mayor asked her to provide contact information with the Mayor’s
administrative staff to follow up on the request. Council President Wood thanked Ms. Taylor
for bring this matter to the council’s attention.
Jon Lee Finnegan, 211 Deer Trace, addressed the council regarding the list of streets included
in the local paving project due to begin December 1, 2015. Ms. Finnegan stated she drove the
streets included in the project. She stated her observations and concerns regarding individual
streets included in this project and streets to be included in future projects.
Doug Dietzel, 412 Hallmark Drive, addressed the council regarding garbage in the street in his
neighborhood. He stated that neighbors place their garbage on the street on days other than
the regular pickup days and the garbage litters the street. Mr. Dietzel added that Public Works
Director Dale Gandy has tried to assist in this issue. Councilor Boone provided her contact
information to Mr. Dietzel. Councilor Starnes asked what type of garbage and Mr. Dietzel
stated it was household garbage.
CLOSING COMMENTS:
Mayor Gillespie thanked the Council for providing funds for the paving project. Work has
begun on next year’s budget. The Mayor thanked the Council and employees for their hard
work for the City.
Councilor Boles encouraged all present to purchase t-shirts from the Fire Department in
support of cancer awareness.
Council President Wood thanked all who came forward during the meeting and encouraged
the administration and Councilors to follow-up on the request. Council President Wood
thanked all City employees for their hard work and expressed congratulations to the Police
Officer of the Year and the Firefighter of the Year.
ADJOURN:
There being no further business to come before the council, Councilor Boone made a motion
to adjourn and Councilor Starnes seconded the motion. The meeting adjourned (7-0) at 6:45
p.m.
APPROVED:
___________________________
Cathy Dickerson
City Clerk
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___________________________
Willie L. Wood, Jr., President
Prattville City Council