Minutes 2014-08-19
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PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, AUGUST 19, 2014
6:02 P.M.
The Prattville City Council met in regular session on Tuesday, August 19, 2014, at 6:02 p.m. in
the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag,
Councilor Chambliss gave the invocation. Roll was called and Councilor Starnes was recorded
as being absent.
THE CHARACTER TRAIT OF THE MONTH IS JOYFULNESS: Maintaining a good
attitude, even when faced with unpleasant conditions.
APPROVAL OF MINUTES: Public Hearing and City Council August 5, 2014.
Councilor Chambliss made a motion to approve the minutes and Councilor Boone seconded
the motion. There being no discussion, the minutes were approved (6-0).
COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:
None
MAYOR’S REPORT:
Mayor Gillespie requested a Point of Privilege. Mayor Gillespie, Police Chief Mark Thompson,
and Human Resources Director Lisa Thrash presented badges to the following recently
promoted Sergeants in the Police Department: T. R. Hope, Jeff Staggers, John Kemp, Donnie
Walker, and Nolan Watkins.
Chief Thompson recognized Officer Snyder and Officer Ingram for a job well done. Officer
Snyder was on regular patrol and noticed a truck with a four-wheeler bouncing in the back of
the truck. The four-wheeler had been stolen from a customer’s truck at Gilmore Ford. Officer
Ingram was on regular patrol and notice smoke coming from a Ginshop building. The Fire
Department was able to put out the fire with no loss of building.
The LPGA Tournament will be held in approximately twenty-nine days.
Mayor Gillespie presented the FY2014-2015 Budgets to the City Council.
REPORT FROM COUNCIL ON SPECIAL COMMITTEES:
Councilor Brown reported that the Street Committee met on August 6, 2014, to discuss future
road paving projects and priorities in the Street Department.
REPORT ON STATUS OF CITY FINANCES:
Finance Director Doug Moseley presented the July, 2014 Financial Reports.
The July, 2014 Unaudited General Fund and Capital Projects Fund Revenue Report showed
an increase of 20.04% ($468,514.63) in revenue compared to July, 2013 revenue. Year-to-
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date, revenue was up 1.52% ($435,966.42) from the previous year. With 75.00% of the year
complete, 85.86% of budgeted revenue has been collected.
The Tax Breakdown Comparison Report compared July, 2014 revenue to July, 2013.
The Unaudited Expenses by Department Report showed most departments running in line
with the budget. With 83.33% of the expense year complete, budgeted expenses were at
77.98%.
The Wastewater Enterprise Fund Income Statement showed with 75.00% of the revenue year
complete, 78.07% of budgeted revenue has been received. With 83.33% of the expense year
complete, expenses were at 77.55%.
The Sanitation Enterprise Fund Income Statement showed with 75.00% of the revenue year
complete, 76.90% of budgeted revenue has been received. With 83.33% of the expense year
complete, expenses were at 81.64%.
The Judicial Special Revenue Fund Income Statement showed with 75.00% of the revenue
year complete, 75.39% of budgeted revenue has been received. With 83.33% of the expense
year complete, expenses were at 68.52%.
The Bank Balances Report showed total cash available as of July 31, 2014 at $16,306,264.92.
This balance was approximately $11 million more than the balance as of July 31, 2012.
The City Wide Accounts Payable and Debt Balances report showed the total amount due as of
July 31, 2014 at $47,518,727.30.
Mr. Moseley noted that the agenda contained a Resolution authorizing the issuance and of
General Obligation Refunding Warrants, Series 2014. This bond refunding will save
$1,084,000.00 in interest over the life of the bonds.
Councilor Boles asked when the next debt payment is due. Mr. Moseley replied the next debt
payment is due in November and is approximately $2.5 million. Councilor Boles noted there
is almost double the amount needed for that payment in the Debt Reserve Fund. Mr. Moseley
added that the balance of the 2007 bond issue will be callable in November, 2014 and that the
City is looking at paying off that balance.
Councilor Chambliss asked Mr. Moseley for the total debt amount when it was at its peak. Mr.
Moseley will email that amount to the Council.
CONSENT AGENDA
1. RESOLUTION: To Declare Various Weeded Lots to be a Public Nuisance and Ordering
Their Abatement per Title 11, Chapter 67 of the Code of Alabama, 1975, as Amended.
(Sponsored By: Councilor Chambliss)
RESOLUTION BOOK 2014-B, PAGE 123
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2. RESOLUTION: To Set a Public Hearing to Declare Various Weeded Lots to be a Public
Nuisance and Ordering Their Abatement per Title 11, Chapter 67 of the Code of Alabama,
1975, as Amended. (Sponsored By: Councilor Chambliss)
RESOLUTION BOOK 2014-B, PAGE 124
3. RESOLUTION: To Appoint Larry N. Smith to the Historic Preservation Commission.
(Sponsored By: Councilor Boles)
RESOLUTION BOOK 2014-B, PAGE 125
4. RESOLUTION: To Re-Appoint Joe Mathis to the Airport Authority. (Sponsored By:
Councilor Brown)
RESOLUTION BOOK 2014-B, PAGE 126
5. RESOLUTION: To Re-Appoint Robert Vaughn to the Airport Authority. (Sponsored By:
Councilor Brown)
RESOLUTION BOOK 2014-B, PAGE 127
6. RESOLUTION: To Re-Appoint Denise B. Brown to the Airport Authority. (Sponsored By:
Council President Wood)
RESOLUTION BOOK 2014-B, PAGE 128
7. RESOLUTION: To Re-Appoint Kenneth B. Burton to the Commercial Development
Authority. (Sponsored By: Councilor Brown)
RESOLUTION BOOK 2014-B, PAGE 129
8. RESOLUTION: To Re-Appoint Gerald S. Steele, Jr. to the Commercial Development
Authority. (Sponsored By: Councilor Brown)
RESOLUTION BOOK 2014-B, PAGE 130
9. RESOLUTION: To Re-Appoint Joseph W. Smith, Jr. to the Commercial Development
Authority. (Sponsored By: Councilor Brown)
RESOLUTION BOOK 2014-B, PAGE 131
Council President Pro Tempore Striplin made a motion to place Items #1-9 on a Consent
Agenda and Councilor Boles seconded the motion. The Consent Agenda was accepted (6-0).
There being no discussion, the Consent Agenda was adopted with the following results:
AYES : STRIPLIN, BROWN, WOOD
CHAMBLISS, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : STARNES
AGENDA
1. RESOLUTION: To Authorize the Mayor to Enter into an Agreement with Marcus Cable of
Alabama, LLC, for the Purchase of a Communications Tower and Property at a Cost Not to
Exceed $80,000.00, and to Release Additional Funds for Improvements at a Cost Not to
Exceed $48,000.00. (Sponsored By: Councilor Boles) HELD FROM AUGUST 5, 2014;
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HELD UNTIL SEPTEMBER 2, 2014
This Resolution was held from the August 5, 2014 meeting. Council President Wood stated
that the City Attorney had advised this Resolution needs to be held for two weeks. Councilor
Boone made a motion to hold the Resolution and Councilor Brown seconded the motion.
There being no discussion, the Resolution was held until the September 2, 2014 meeting.
2. RESOLUTION: To Amend the FY2014 Budget and to Award Bid No. 014-010 for the
Purchase of Four (4) Additional 2015 Police Interceptor SUV Vehicles for the Building,
Engineering, Finance and Planning Departments at a Cost Not to Exceed $104,072.00.
(Sponsored By: Councilor Brown)
RESOLUTION BOOK 2014-B, PAGE 132
Councilor Brown made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, WOOD
CHAMBLISS, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : STARNES
3. RESOLUTION: To Provide Funds Necessary to the Employees’ Retirement System to
Cover the Cost of the One-Time Lump Sum Payment for Those Eligible Retirees and
Beneficiaries of Deceased Retirees of the City of Prattville as Provided in Act 2014-429 at an
Estimated Cost of $50,064.00. (Sponsored By: Councilor Chambliss)
RESOLUTION BOOK 2014-B, PAGE 133
Councilor Chambliss made a motion to adopt the Resolution and Councilor Brown seconded
the motion. Councilor Boles thanked Councilor Chambliss and the Human Resources
Department for bringing this item to the Council’s attention. There being no further
discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, WOOD
CHAMBLISS, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : STARNES
4. RESOLUTION: To Release Funds for the Purchase of One (1) Bushwhacker ST-120
10-Foot Flex Wing Cutter from Hall Manufacturing From State Contract T226 (Contract
#4011293) for the Urban Management Department at a Cost Not to Exceed $7,726.00.
(Sponsored By: Councilor Boone)
RESOLUTION BOOK 2014-B, PAGE 134
Councilor Boone made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
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AYES : STRIPLIN, BROWN, WOOD
CHAMBLISS, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : STARNES
5. RESOLUTION: To Release Funds for the Purchase of Two (2) Servers and One (1)
External Hard Drive from DELL From State Contract T531 (Contract #4012565) for the
Information Technology Department at a Cost Not to Exceed $22,138.00. (Sponsored By:
Councilor Boles)
RESOLUTION BOOK 2014-B, PAGE 135
Councilor Boles made a motion to adopt the Resolution and Councilor Brown seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, WOOD
CHAMBLISS, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : STARNES
6. ORDINANCE: An Ordinance Authorizing the Issuance and Making Provision for the
Payment of $9,955,000.00 General Obligation Refunding Warrants, Series 2014. (Sponsored
By: Council President Wood)
ORDINANCE BOOK 2014, PAGE 029
Council President Pro Tempore Striplin made a motion to adopt the Ordinance and Councilor
Boone seconded the motion. By point of order, it is necessary that the council rules be
suspended if immediate action is to be considered. Councilor Boles made a motion to suspend
the rules and Councilor Chambliss seconded the motion. The rules were suspended (6-0).
There being no discussion, the Ordinance was adopted with the following results:
AYES : STRIPLIN, BROWN, WOOD
CHAMBLISS, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : STARNES
COMMENTS FROM PERSONS PRESENT: None
CLOSING COMMENTS:
Mayor Gillespie announced the Fountain Event will be held on September 12, 2014 from
6:00–10:00 p.m. to celebrate the return of the Heritage Park Fountain and the 175th
Anniversary of the City of Prattville.
Mayor Gillespie thanked the Council for their hard work.
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Council President Wood congratulated the newly promoted Sergeants on their promotion.
He thanked the Mayor for presenting the budget to the Council in a timely manner. A Council
Work Session is scheduled for Tuesday, August 26, 2014 at 5:30 p.m. to review and discuss
the budget. Council President Wood thanked City employees for their hard work and thanked
Council members for continuing to work through their committees.
ADJOURN:
There being no further business to come before the council, Councilor Boles made a motion to
adjourn and Councilor Brown seconded the motion. The meeting adjourned (6-0) at 6:34
p.m.
APPROVED:
___________________________
Cathy Dickerson
City Clerk
___________________________
Willie L. Wood, Jr., President
Prattville City Council