Minutes 2014-02-181
PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, FEBRUARY 18, 2014
6:06 P.M.
The Prattville City Council met in regular session on Tuesday, February 18, 2014, at 6:06 p.m.
in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag,
Council President Wood gave the invocation. Roll was called and Councilor Chambliss was
recorded as being absent.
THE CHARACTER TRAIT OF THE MONTH IS RESOURCEFULNESS: Making wise
use of what others might overlook or discard.
APPROVAL OF MINUTES: City Council Minutes February 4, 2014.
Councilor Boles made a motion to approve the minutes and Councilor Starnes seconded the
motion. There being no discussion, the minutes were approved (6-0).
COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:
None
MAYOR’S REPORT:
Mayor Gillespie requested a Point of Privilege and asked Autauga County EMA Director Ernie
Baggett to come to the podium. Mr. Baggett stated that this week is Severe Weather
Awareness Week and the Severe Weather Preparedness Holiday will be held this weekend.
Mr. Baggett added that it has been a pleasure to work with the Fire, Police and other
Departments within the City during the recent weather events. It has truly been a help to
work with this group of true professionals.
Mayor Gillespie presented a Proclamation for Severe Weather Awareness Week to Mr.
Baggett.
Mayor Gillespie stated that the 10th Annual Mardi Gras parade was a success. Several
Councilors participated in the parade.
The street sweeper was delivered today. The Mayor thanked the Council for their support in
allowing the purchases of much needed equipment.
The Arbor Day Dedication will be held at 9:00 a.m. on February 20, 2014.
Council President Wood thanked the Mayor, Councilors, City employees and EMA Director
Baggett for the tremendous job during the two recent weather events.
REPORT FROM COUNCIL ON SPECIAL COMMITTEES:
Councilor Brown reported that the Streets Committee met on February 11, 2014 to discuss the
pipeline of MPO projects and potential projects for the future.
REPORT ON THE STATUS OF CITY FINANCES:
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Finance Director Doug Moseley presented the January 2014 financial reports. The Unaudited
Revenue Report compared the revenue for January 2014 and the prior year. The year-to-date
difference in revenue of $570,647.60 was an increase of 4.7% increase. Business Licenses are
renewed during the month of January. More business licenses will be processed during the
month of February.
The Tax Breakdown Comparison compared tax receipts by individual line items for January
2014 and the prior year.
The Unaudited Expense by Department Report showed that with 33.33% of the fiscal year
complete, total expenses were at 34.85%, including the semi-annual debt service payment
made in November.
The Wastewater Enterprise Fund Income Statement showed a positive net of $69,279.99 as of
January 2014. The Sanitation Enterprise Fund Income Statement showed a positive net of
$8,864.78. Both funds have built reserve funds.
The Judicial Special Revenue Fund Income Statement showed a positive net of $36,387.52
and a suspense account balance of $37,745.20.
The Bank Balances Report compared total cash available at January 31, 2012, 2013 and 2014.
At January 31, 2012, the total cash available was $4,372,458.81. As of January 31, 2014, the
total cash available was $14,343,419.18. Bank balances grew almost $10 million dollars in a
two year span.
The City Wide Accounts Payable and Debt Balances Report compared balance due as of
January 31, 2012, 2013, and 2014. As of January 31, 2012, the total amount due was
$58,010,217.02. The total due as of January 31, 2014 was $47,794,765.73.
Mr. Moseley reported that the auditors are nearing completion of the FY2013 audit. The
financial statement should be presented during March.
Council President Wood thanked Mr. Moseley for providing the reports in time to allow the
Council to review prior to the meeting. Council President Wood asked when the next bond
payment is due. Mr. Moseley responded that the approximately $1 million bond payment is
due in May 2014 and that the Debt Reserve Fund has a current balance of $2.9 million.
AGENDA
1. ORDINANCE: To Rezone Property Located at 2497 Cobbs Ford Road from FAR to B-2.
(Sponsored By: Councilor Chambliss)
ORDINANCE BOOK 2014, Page 004
This Ordinance was introduced at the January 21, 2014 City Council meeting. Councilor
Brown made a motion to adopt the Ordinance and Councilor Boles seconded the motion.
There being no discussion, the Ordinance was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
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WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
2. RESOLUTION: To Grant a Restaurant Retail Liquor License, to Mathew Ellis and
Frederick Montgomery of Chipotle Mexican Grill. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2014, Page 024
Councilor Starnes made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
3. RESOLUTION: To Grant a Retail Beer (On or Off Premises) and Retail Wine (On or Off
Premises) License, to Courtney Hicks and Stephanie Nixon of Queen Meats and Wine, LLC.
(Sponsored By: Council President Pro Tempore Striplin)
RESOLUTION BOOK 2014, Page 025
Councilor President Pro Tempore Striplin made a motion to adopt the Resolution and
Councilor Brown seconded the motion. There being no discussion, the Resolution was
adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
4. ORDINANCE: To Declare Twelve (12) Digital Ally In-Vehicle Digital Video Rear View
Mirror Systems Surplus and to Authorize Trade In to Digital Ally, Inc. (Sponsored By:
Councilor Starnes)
ORDINANCE BOOK 2014, Page 005
Councilor Starnes made a motion to adopt the Ordinance and Councilor Boone seconded
motion. By point of order, it is necessary that the council rules be suspended if immediate
action is to be considered. Councilor Boles made a motion to suspend the rules and Councilor
Starnes seconded the motion. The rules were suspended (6-0). There being no discussion, the
Ordinance was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
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ABSENT : CHAMBLISS
5. RESOLUTION: To Award Bid No. 014-001 to Digital Ally, Inc. for the Purchase of
Sixteen (16) In-Vehicle Digital Video Rear View Mirror Systems at a Total Cost Not to Exceed
$54,920.00. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2014, Page 026
Councilor Starnes made a motion to adopt the Resolution and Councilor Brown seconded the
motion. There being no discussion, the Resolution was adopted with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
6. RESOLUTION: To Amend Resolution Book 2014, Page 022 Regarding the Release of
Funds in an Amount Not to Exceed $26,000.00 (Zero Net Cost to the City) for Purchase of
One (1) Vehicle Through State Contract T191L for the Police Department. (Sponsored By:
Councilor Starnes)
RESOLUTION BOOK 2014, Page 027
Councilor Starnes made a motion to adopt the Resolution and Council President Pro Tempore
Striplin seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
7. RESOLUTION: To Authorize the Mayor to Submit a Joint Recycling Program Grant
Application to the Alabama Department of Environmental Management for a Recycling
Program in Partnership with the Autauga County Commission. (Sponsored By: Council
President Pro Tempore Striplin)
RESOLUTION BOOK 2014, Page 028
Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
Boone seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
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8. RESOLUTION: To Authorize the Mayor to Enter into Agreement with Engineers of the
South (EOS) for Preliminary Engineering & Surveying Services for Renovations to Pump
Station No. 1 and Pine Creek Wastewater Treatment Facility UV Improvements at a Cost Not
to Exceed $98,000.00. (Sponsored By: Council President Pro Tempore Striplin)
RESOLUTION BOOK 2014, Page 029
Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
Brown seconded the motion. Councilor Boles asked City Attorney David McDowell if he
should abstain from this vote. There being no further discussion, the Resolution was adopted
with the following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOONE 5
NAYS : NONE 0
ABSTAINED : BOLES 1
ABSENT : CHAMBLISS
9. RESOLUTION: To Authorize the Hiring of Two (2) Service Maintenance Worker I
Employees to Fill Previously Non-filled or Newly Budgeted Positions in the Wastewater
Department at an Annual Cost Not to Exceed $63,318.00 for Salaries and Benefits.
(Sponsored By: Council President Pro Tempore Striplin)
RESOLUTION BOOK 2014, Page 030
Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor
Boles seconded the motion. There being no discussion, the Resolution was adopted with the
following results:
AYES : STRIPLIN, BROWN, STARNES,
WOOD, BOLES, BOONE 6
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : CHAMBLISS
COMMENTS FROM PERSONS PRESENT:
Jessica Weihe, Property Manager for King Arthur Manor, asked for assistance with speeding
in the community. She stated that there is limited space for the children of the neighborhood
to play and ride their bicycles. Vehicles speed through the neighborhood over the posted 25
mph speed limit. Of the 125 families in the community, more than half of the families have
children under the age of ten years old. Council President Wood referred Ms. Weihe to the
Mayor’s office or to her Councilor for assistance. Ms. Weihe added that the owner of the
property asked if the speed limit could be reduced to 15 mph.
CLOSING COMMENTS:
Councilor Brown commended Parks and Recreation Director Kellie Cook and her staff for the
successful Mardi Gras parade.
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Councilor Boles also commended Kellie Cook and her staff. His family had a fabulous time at
the parade. Councilor Boles thanked Chief Thompson for the ability to ride with the Mayor in
the back of the humvee.
Councilor Boone informed Ms. Weihe with King Arthur Manor that she represented her
neighborhood. Councilor Boone assured Ms. Weihe that she would follow through with the
Police Chief and the Street Committee to see what could be done.
Council President Wood thanked those who attended the meeting. The North Highland Park
Community Fun Day started in 1989. The annual event will be held on March 22, 2014 from
10:00 a.m. until 3:00 p.m. The function has grown from a day of food and fun to include the
awarding of scholarships and helping other organizations. All are invited to attend.
Council President Wood thanked Mayor Gillespie for the joint grant application with the
County. The City and County need to do more of those to work with other governmental
bodies at every opportunity.
Council President Wood encouraged Councilors to continue to meet in their committees and
keep the doors of communication open.
ADJOURN:
There being no further business to come before the Council, Councilor Boles made a motion
to adjourn and Councilor Starnes seconded the motion. The meeting adjourned at 6:41 p.m.
APPROVED:
___________________________
Cathy Dickerson
City Clerk
___________________________
Willie L. Wood, Jr., President
Prattville City Council