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Minutes 2013-12-17 1 PRATTVILLE CITY COUNCIL CITY COUNCIL MINUTES TUESDAY, DECEMBER 17, 2013 6:00 P.M. The Prattville City Council met in regular session on Tuesday, December 17, 2013, at 6:00 p.m. in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag, Council President Wood gave the invocation. Roll was called and Councilor Chambliss and Councilor Boone were recorded as being absent. THE CHARACTER TRAIT OF THE MONTH IS SELF-CONTROL: Rejecting wrong desires and doing what is right. APPROVAL OF MINUTES: City Council Minutes December 3, 2013. Councilor Boles made a motion to approve the minutes and Council President Pro Tempore Striplin seconded the motion. There being no discussion, the minutes were approved (5-0). COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA: None MAYOR’S REPORT: Mayor Gillespie requested a Point of Privilege. John-Paul O’Driscoll and Melody Chambliss, with Autauga County PALS, presented a Certificate of Appreciation to the City of Prattville Litter Crew. The Mayor and Matthew Morgan, Urban Management Department, accepted the certificate on behalf of the employees of the department. The Christmas Parade was a great success and the adjusted route eased traffic congestion. The Mayor expressed thanks to Kellie Cook, Parks & Recreation Director, Matthew Morgan and Deven Peek, Urban Management Department, as well as the Police, Fire and Engineering Departments and other City staff for their assistance with preparations for the parade and cleanup following the parade. The Sanitation Department has taken delivery of a new trash truck and a trailer is due to be delivered in the next two weeks. The yaupon tree near the Scott House fell during a recent storm. City horticulturists and crews attempted to raise the tree and it snapped on the other side. The City is seeking opinions from additional specialists regarding the condition of the tree. Mayor Gillespie met with Autauga County Commission Chairman Carl Johnson and County Commissioner Kyle Glover regarding the G2 Agreement. Additional meetings will be scheduled in the future to continue discussion of the City-County partnership and to update the agreement. City offices will be closed on Christmas Day and New Year’s Day. The Sanitation Department will run a holiday schedule during the Christmas and New Year’s holidays. 2 Council President Wood thanked John-Paul O’Driscoll for his presentation. Council President Wood thanked the Urban Management Department and all City employees for the work they do. REPORT FROM COUNCIL ON SPECIAL COMMITTEES: Councilor Starnes announced a City Buildings Committee meeting for December 23, 2013 at 9:00 a.m. Councilor Boles invited other Councilors to attend a fire training presentation similar to the presentation made to the Fire Committee to better understand the conditions and demands of firefighters in the performance of their job and needs of the Fire Department. Councilor Boles expressed appreciation to Chief Brown and his staff. Council President Wood announced that the Finance Committee met to discuss all aspects of City finances and the finances were looking well. The committee also discussed the City- County agreement, keeping the spirit of cooperation to make sure the City and County are taken care of. REPORT ON THE STATUS OF CITY FINANCES: Finance Director Doug Moseley presented the November 2013 financial reports. The Unaudited Revenue Report compared the revenue for November 2013 and the year-to-date amounts to the prior year. The business license system will roll over tomorrow to begin collection of 2014 business licenses. Business license renewals will come in primarily during the months of December, January and February. Revenue collected for November 2013 increased by $82,000 over November 2012. The Tax Breakdown Comparison Report compares revenue for November 2013 to the prior year. The Unaudited Expenses by Department Report showed most departments under budget with 16.67% of the year complete. Debt Service was at 50.89% due to payment of the November debt payment. The Sanitation Enterprise Fund was on track. With 8.33% of the year complete, revenue was at 8.95%. With 16.67% of the year complete, expenses were at 14.20%. The Wastewater Enterprise Fund Income Statements was also on track. With 8.33% of the year complete, revenue was at 9.33%. With 16.67% of the year complete, expenses were at 11.73%. The Judicial Department Special Revenue Fund showed $36,776.00 in the suspense account. Revenue lagged for the first two months of the year. The department is under budget on expenses. With 16.67% of the year complete, expenses were at 11.72%. The Bank Balances Report showed a comparison of all cash account balances as of November 2011, 2012, and 2013. The total cash balance as of November 30, 2011 was $921,763.38. As of November 30, 2013, the total cash balance was $9,536,350.11. 3 The City Wide Accounts Payable and Debt Balances Report showed accounts payable and debt balances as of November 2011, 2012, and 2013. The total amount due as of November 30, 2011 was $58,987,267.17. As of November 30, 2013, the amount due was $48,137,729.28. Council President Wood thanked Mr. Moseley for a very productive report and for sending the report to the Council in a timely manner to allow time to review prior to the meeting. AGENDA 1. ORDINANCE: To Exempt Certain “Covered Items” From the Municipal Sales and Use Tax during the Last Full Weekend of February, 2014, as Authorized by Act 2012-256, Generally Referred to as the “State Severe Weather Preparedness Tax Holiday” Legislation. (Sponsored By: Council President Wood) ORDINANCE BOOK 2013, PAGE 053 Councilor Brown made a motion to adopt the Ordinance and Councilor Boles seconded the motion. By point of order, it is necessary that the council rules be suspended if immediate action is to be considered. Council President Pro Tempore Striplin made a motion to suspend the rules and Councilor Starnes seconded the motion. The rules were suspended (5-0). There being no discussion, the Ordinance was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, BOLES 5 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : CHAMBLISS, BOONE 2. RESOLUTION: To Amend the FY2014 Budget and to Authorize the Hiring of One (1) Revenue Clerk to Fill a Previously Non-Filled or Newly Budgeted Position in the Finance Department at an Annual Cost Not to Exceed $40,660.00 for Salary and Benefits. (Sponsored By: Council President Wood) RESOLUTION BOOK 2013, PAGE 165 Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, BOLES 5 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : CHAMBLISS, BOONE 3. RESOLUTION: To Release Funds for the Purchase of One (1) 2014 Harley Davidson Motorcycle from Riders Harley Davidson from State Contract # T191L and a Police Emergency Equipment Package from Harley Davidson of Montgomery for the Police Department in an Amount Not to Exceed $19,628.00. (Sponsored By: Councilor Chambliss) RESOLUTION BOOK 2013, PAGE 166 4 Councilor Starnes made a motion to adopt the Resolution and Councilor Boles seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, BOLES 5 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : CHAMBLISS, BOONE 4. RESOLUTION: To Recommend the Re-Appointment of Mike McGough to the E-911 Board. (Sponsored By: Councilor Boone) RESOLUTION BOOK 2013, PAGE 167 Councilor Boles made a motion to adopt the Resolution and Council President Pro Tempore Striplin seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, BOLES 5 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : CHAMBLISS, BOONE COMMENTS FROM PERSONS PRESENT: None CLOSING COMMENTS: Mayor Gillespie recognized Melissa Carpenter, Autauga E-911 Director, in the audience. The Mayor expressed his gratitude to all employees, department heads, the Council body, and citizens of Prattville and wished all a very Merry Christmas and Happy New Year. Council President Pro Tempore Striplin wished a Merry Christmas to all. Councilor Starnes wished all a Merry Christmas and Happy New Year. Councilor Boles wished all a Merry Christmas and Happy New Year with safe travels and urged all to remember the reason for the season. Council President Wood thanked those who attended the meeting. Council President Wood thanked all City employees, the Mayor and Councilors for what they do and wished all a Merry Christmas and a Happy New Year. Council President Wood wished God-speed and healing to those who were sick and that God be with us. ADJOURN: There being no further business to come before the Council, Council President Pro Tempore Striplin made a motion to adjourn and Councilor Boles seconded the motion. The meeting adjourned at 6:27 p.m. 5 APPROVED: ___________________________ Cathy Dickerson City Clerk ___________________________ Willie L. Wood, Jr., President Prattville City Council