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Minutes 2013-11-191 PRATTVILLE CITY COUNCIL CITY COUNCIL MINUTES TUESDAY, NOVEMBER 19, 2013 6:03 P.M. The Prattville City Council met in regular session on Tuesday, November 19, 2013, at 6:03 p.m. in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag, Councilor Boone gave the invocation. Roll was called and all councilors were recorded as being present. THE CHARACTER TRAIT OF THE MONTH IS INITIATIVE: Recognizing and doing what needs to be done before I am asked to do it. APPROVAL OF MINUTES: City Council Meeting November 5, 2013. Councilor Boles made a motion to approve the minutes and Councilor Starnes seconded the motion. There being no discussion, the minutes were approved (7-0). COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA: None Council President Wood recognized Melissa Carpenter, Autauga County E-911 Director. MAYOR’S REPORT: The Mayor recognized President John F. Kennedy and his accomplishments on the upcoming 50th Anniversary of his assassination. Mayor Gillespie thanked Council President Wood for presenting the Veterans Day speech on November 11, 2013. The Mayor was out of town on city business. A Joint Mayoral Proclamation was signed by the River Region Mayors in support of Military Appreciation. Agenda Item #2 is a negotiated amount of funding requested by Autauga 911, including in- kind services between the City of Prattville and Autauga 911. The Mayor urged the Council to support the Resolution in order to continue to the process of getting a contract for services in place. The Parks and Recreation Committee determined the need to fill a foreman position. In compliance with the Resolution requesting a notice to fill previously non-filled or newly budgeted positions, the Mayor asked the Council to consider this request. Council President Wood will introduce a Resolution from the floor honoring the life and legacy of President John F. Kennedy. Today is the 105th anniversary of President Lincoln’s Gettysburg Address delivered on November 19, 1863. 2 Urban Management staff has put the Christmas tree in front of City Hall. The Christmas tree lighting will be held on December 5 at 6:00 p.m. The Christmas Parade will be held on December 6 at 7:00 p.m. City offices will be closed on Thanksgiving Day and the following Friday. There will be no trash or garbage services on Thanksgiving Day. The household garbage routes for Thursday and Friday will be picked up on Friday. Residential trash routes will resume on Monday. Council President Wood expressed concerned regarding Agenda Item # 2. The amount is more than twice the budgeted amount for FY2012-2013, with an increase of $88,510.00. Council President Wood urged negotiations to begin early for the next budget year. Mayor Gillespie noted the expenses were pro-rated for actual dispatch calls in Autauga County and the City of Prattville. Several meetings have been held to negotiate this amount and negotiations will continue. The City will continue to work to keep next year’s expenses as low as possible. REPORT FROM COUNCIL ON SPECIAL COMMITTEES: Councilor Boone reported that the Parks and Recreation Committee met on November 18 to discuss rental fee for fair grounds, the foreman position in the Urban Management Department, and filling the Special Events Director position. REPORT ON THE STATUS OF CITY FINANCES: Finance Director Doug Moseley presented the October 2013 financial reports. The Unaudited Revenue Report showed the revenue for October and the year-to-date amounts. The year-to- date amounts were lower due to accruals. The lodging fee generated $18,771.00 for the month of October. This amount has been set aside in a separate fund for Parks and Recreation capital projects. The Tax Breakdown Comparison Report compares revenue for October 2013 to the prior year. The Unaudited Expenses by Department Report no longer included the Judicial Department. That department became a Special Revenue Fund. The expense report reflected the salary accrual of a complete payroll plus one day. The Sanitation Enterprise Fund and the Wastewater Enterprise Fund Income Statements showed the month of October and year-to-date. Differences in the amounts were due to accruals. An enterprise fund normally includes fees for services. Because the Judicial Department is funded with fees and fines, it was set up as a Special Revenue Fund. The Income Statement included a suspense account. When fines and fees are received, the lump sum is receipted into a suspense account until broken out by case and portioned out to the City, State of Alabama, or other agencies. The Bank Balances Report showed a comparison of all cash account balances as of October 2011, 2012, and 2013. As of October 31, 2013, the total cash balance was $9,182,420.38. The City Wide Accounts Payable and Debt Balances Report showed accounts payable and debt balances as of October 2011, 2012, and 2013. As of October 31, 2013, the amount due was 3 $50,195,049.02. After the November debt payment, the November report will show the debt balance under $50 million. Council President Wood asked about an increase in the Capital Projects Fund Accounts – Industrial Park Improvement Fund between October 2011 and October 2013. Mr. Moseley replied that with no LPGA tournament last year, those funds were transferred to the Industrial Park Improvement Fund for future projects. Councilor Chambliss noted that the next debt payment is due in May 2014 and the Debt Reserve Fund has enough funds for the payment. AGENDA 1. ORDINANCE: To Establish Parks Rules and Regulations. (Sponsored By: Councilor Chambliss) ORDINANCE BOOK 2013, PAGE 052 Councilor Chambliss made a motion to waive the reading and adopt the Ordinance as presented and Councilor Boles seconded the motion. By point of order, it is necessary that the council rules be suspended if immediate action is to be considered. Councilor Boone made a motion to suspend the rules and Council President Pro Tempore Striplin seconded the motion. The rules were suspended (7-0). Councilor Chambliss noted that it is unfortunate that common sense rules must be stated in ordinance format and that these rules and regulations may need adjustment as they are implemented. Councilor Chambliss asked City staff to bring any issues back to the Council for consideration. There being no further discussion, the Ordinance was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 2. RESOLUTION: To Amend the FY2014 Budget and to Authorize the Mayor to Execute a Communications Services Agreement with Autauga 911 to Provide Dispatch Services for the Police and Fire Departments for FY2014 at a Cost Not to Exceed $163,510.00. (Sponsored By: Councilor Boone) RESOLUTION BOOK 2013, PAGE 159 Councilor Boone made a motion to adopt the Resolution and Councilor Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 4 3. RESOLUTION: To Appoint Steve Burton to the Library Board. (Sponsored By: Council President Pro Tempore Striplin) RESOLUTION BOOK 2013, PAGE 160 Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor Starnes seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 4. RESOLUTION: To Re-appoint Wynona Hall to the Library Board. (Sponsored By: Council President Pro Tempore Striplin) RESOLUTION BOOK 2013, PAGE 161 Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor Boone seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 5. RESOLUTION: To Honor the Life and Legacy of President John F. Kennedy. (Sponsored By: Council President Wood) FROM THE FLOOR RESOLUTION BOOK 2013, PAGE 162 Councilor Brown made a motion to adopt the Resolution and Council President Pro Tempore Striplin seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE COMMENTS FROM PERSONS PRESENT: None 5 CLOSING COMMENTS: Mayor Gillespie wished the Council, Department Heads, and employees a Happy Thanksgiving. Councilor Chambliss expressed appreciation to the staff and City Attorney for their efforts in developing and revising the Parks Ordinance. Councilor Boles announced a Fire Committee Meeting for December 10 from 8:00 a.m. – 12:30 p.m. for a fire training session at the Fire Training Facility. This training session will give the committee a better understanding of the operations and training of the Fire Department. Council President Wood thanked the employees for all they do for the City of Prattville every day and especially during this Thanksgiving season. Council President Wood encouraged all to think of someone else during this season. ADJOURN: There being no further business to come before the Council, Councilor Boles made a motion to adjourn and Councilor Chambliss seconded the motion. The meeting adjourned at 6:31 p.m. APPROVED: ___________________________ Cathy Dickerson City Clerk ___________________________ Willie L. Wood, Jr., President Prattville City Council