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Minutes 2013-10-011 PRATTVILLE CITY COUNCIL CITY COUNCIL MINUTES TUESDAY, OCTOBER 1, 2013 6:04 P.M. The Prattville City Council met in regular session on Tuesday, October 1, 2013, at 6:04 p.m. in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag, Councilor Boles gave the invocation. Roll was called and all councilors were recorded as being present. THE CHARACTER TRAIT OF THE MONTH IS PATIENCE: Accepting a difficult situation without giving a deadline to remove it. APPROVAL OF MINUTES: City Council Work Session September 12, 2013; Public Hearing and City Council Meeting September 17, 2013. Council President Pro Tempore Striplin made a motion to approve the minutes and Councilor Starnes seconded the motion. The minutes were approved (7-0). COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA: Dr. Jerry Cimis, 141 North Chestnut Street, Prattville addressed the Council regarding Item# 10. This Ordinance currently requires the group having the special event to submit an application 30 days prior to the event to the Chief of Police. The Chief then has 5 days to respond to the application. If the application is rejected the applicant has 2 days to appeal to the Council. Once an appeal is made the Council has 2 days to make a ruling. Dr. Cimis is concerned that this will cause the Council to call special meetings for the sole purpose of ruling on these appeals. He suggested lengthening the time that Council has to make a ruling. MAYOR’S REPORT: Mayor Gillespie asked that the Council move forward with Items # 3 and 4. These are all new hires. The Autauga County Fair will be open until Saturday, October 5, 2013. Item# 9 is a management tool that allows the Council to make annual holiday designations. The Mayor asked that the Council move forward with this item tonight so that the citizens would be made aware that the Friday after Thanksgiving will be a City observed holiday. Item# 10 amends the code section for special events. This will allow the City to recoup some of the cost of these events. Friday, October 4, 2013 is Military Appreciation Night at Stanley Jenson Stadium. The Mayor asked for support on Item#11 to change the name of the Leisure Services Department back to the Parks and Recreation Department. Parks and recreation is a traditionally and universally known title for these types of quality of life programs. The month of October has been declared Breast Cancer Awareness, Domestic Violence Awareness, Prematurity Awareness and Rett Syndrome Awareness month. 2 The City of Prattville was featured in the Alabama League of Municipalities’ “Municipal Journal” for its social media programs. The summer of 2012 was a true success to the Prattville community. The Mayor is happy to see that the splash pad at Pratt Park is being utilized. Item#12 is a housekeeping item. All Counties are required to file a Solid Waste Management Plan every 10 years. Elmore County’s plan is due now. Autauga County will be presenting their plan next year. Friday, October 4, 2013 is National Visit a Park Day and falls in line with the Mayor’s health and wellness initiative. Bad weather caused the City’s World-Wide Day of Play to be rescheduled for October 12, 2013 at Cooters Pond. Additional information on these activities can be found on the City website. Council President Wood asked if the all of the Departments affected by Item# 10 are in support of the Ordinance as is. The Mayor stated that Meredith Dismukes, Administrative Assistant to the Mayor, has pulled together a committee of organizations and groups who hold these events. This committee has met with the Leisure Services Committee and the vast majority of entities that participated were supportive of the Ordinance and understood the process. Dr. Cimis did bring up some valid points. REPORT FROM COUNCIL ON SPECIAL COMMITTEES: Council President Pro Tempore Striplin reported that the Sanitation Committee met last week to review a bid proposal package. The Committee hopes to have the bid received prior to the next Council meeting. The Committee also reviewed Elmore County’s Solid Waste Disposal Plan and, after City Attorney David McDowell explained the process, concurs with their plan. The Committee supports Item# 12. Councilor Brown reported that the Street Committee met September 24, 2013 to discuss traffic calming policies. City Engineer Robby Anderson is working on a recommendation. Councilor Boles reported that the IT Committee met yesterday to discuss a new hire in the IT Department. Councilor Boles announced he would send out an email tomorrow asking for support of that position. Councilor Boone reported that the Leisure Services and Urban Management Committees met last week and recommends the new hires in Items #3 and 4. AGENDA: 1. RESOLUTION: To Declare Various Weeded Lots to be a Public Nuisance and Ordering Their Abatement per Title 11, Chapter 67 of the Code of Alabama, 1975, as Amended. (Sponsored By: Councilor Chambliss) RESOLUTION BOOK 2013, PAGE 142 Councilor Chambliss made a motion to adopt the Resolution and Councilor Starnes seconded the motion. There being no discussion, the Resolution was adopted with the following results: 3 AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 2. RESOLUTION: To Authorize the Mayor to Sign Any Contracts for Services for Community Initiatives and City-County Services as Specified in FY2013-2014 Budget. (Sponsored By: Council President Wood) RESOLUTION BOOK 2013, PAGE 143 Councilor Starnes made a motion to adopt the Resolution and Council President Pro Tempore Striplin seconded the motion. There being no discussion the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 3. RESOLUTION: To Authorize the Hiring of Five (5) Service Maintenance Worker I Employees to Fill Previously Non-filled or Newly Budgeted Positions in the Urban Management Department at an Annual Cost Not to Exceed $158,295.00 for Salaries and Benefits. (Sponsored By: Councilor Boone) RESOLUTION BOOK 2013, PAGE 144 Councilor Boone made a motion to adopt the Resolution and Councilor Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 4. RESOLUTION: To Authorize the Hiring of One (1) Service Maintenance Worker I to Fill a Previously Non-filled or Newly Budgeted Position in the Leisure Services Department at an Annual Cost Not to Exceed $31,659.00 for Salary and Benefits. (Sponsored By: Councilor Boone) RESOLUTION BOOK 2013, PAGE 145 Councilor Starnes made a motion to adopt the Resolution and Councilor Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results: 4 AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 5. ORDINANCE: To Surplus Two (2) Vehicles from the Engineering Department. (Sponsored By: Councilor Brown) ORDINANCE BOOK 2013, PAGE 039 Councilor Brown made a motion to adopt the Ordinance and Council President Pro Tempore Striplin seconded the motion. By point of order, it is necessary that the Council rules be suspended if immediate action is to be considered. Councilor Boles made a motion to suspend the rules and Councilor Chambliss seconded the motion. The rules were suspended (7-0). There being no discussion, the Ordinance was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 6. ORDINANCE: To Surplus Various Equipment from the Wastewater Department. (Sponsored By: Council President Pro Tempore Striplin) ORDINANCE BOOK 2013, PAGE 040 Council President Pro Tempore Striplin made a motion to adopt the Ordinance and Councilor Chambliss seconded the motion. By point of order, it is necessary that the council rules be suspended if immediate action is to be considered. Councilor Starnes made a motion to suspend the rules and Councilor Boles seconded the motion. The rules were suspended (7-0). There being no discussion, the Ordinance was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 7. ORDINANCE: To Surplus One (1) Vehicle from the Fire Department. (Sponsored By: Councilor Boles) ORDINANCE BOOK 2013, PAGE 041 Councilor Boles made a motion to adopt the Ordinance and Council Chambliss seconded the motion. By point of order, it is necessary that the council rules be suspended if immediate action is to be considered. Council President Pro Tempore Striplin made a motion to suspend the rules and Councilor Starnes seconded the motion. The rules were suspended (7-0). 5 Councilor Boles asked if a fund specifically for proceeds from surplus items had been set up and Finance Director Doug Moseley responded yes. There being no further discussion, the Ordinance was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 8. ORDINANCE: To Surplus One (1) Vehicle from the Leisure Services Department. (Sponsored By: Councilor Boone) ORDINANCE BOOK 2013, PAGE 042 Councilor Boone made a motion to adopt the Ordinance and Councilor Boles seconded the motion. By point of order, it is necessary that the council rules be suspended if immediate action is to be considered. Councilor Starnes made a motion to suspend the rules and Councilor Chambliss seconded the motion. The rules were suspended (7-0). There being no discussion, the Ordinance was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 9. ORDINANCE: To Amend Chapter 9, Section 9.3.2 of the City of Prattville Personnel Policies and Guidelines and to Name Legal Holidays for the City of Prattville. (Sponsored By: Councilor Brown) ORDINANCE BOOK 2013, PAGE 043 Councilor Brown made a motion to adopt the Ordinance and Councilor Boone seconded the motion. By point of order, it is necessary that the council rules be suspended if immediate action is to be considered. Council President Pro Tempore Striplin made a motion to suspend the rules and Councilor Boone seconded the motion. The rules were suspended (7-0). Councilor Boles asked how many paid Holidays are employees given in this Ordinance. Mayor Gillespie responded that there would be eleven paid Holidays. Employees will no longer have Columbus Day off but will now have the Friday after Thanksgiving. There being no further discussion, the Ordinance was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 6 10. ORDINANCE: To Amend City Code Chapter 54, Article III. Parades. (Sponsored By: Councilor Boone) HELD UNTIL OCTOBER 15, 2013 Councilor Boone made a motion to adopt the Ordinance and Councilor Brown seconded the motion. By point of order, it is necessary that the council rules be suspended if immediate action is to be considered. Councilor Boles made a motion to suspend the rules and Councilor Starnes seconded the motion. The rules were suspended (7-0). Councilor Boles expressed his concern about the Council having only two days to rule on an appeal. Councilor Boone asked City Attorney David McDowell if the Ordinance should be amended to read 2 business days. Mr. McDowell suggested the Council could amend Ordinance to read 2 business days or table it. Council President Wood would prefer the Ordinance be held for two weeks since there are questions. Councilor Boone made a motion to hold the Ordinance and Councilor Boles seconded the motion. There being no further discussion, the Ordinance was held with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 11. RESOLUTION: To Rename the Leisure Services Department as the Parks & Recreation Department. (Sponsored By: Councilor Boone) RESOLUTION BOOK 2013, PAGE 146 Councilor Boone made a motion to adopt the Resolution and Councilor Starnes seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : NONE 12. RESOLUTION: To Adopt the Elmore County 2014 Solid Waste Management Plan. (Sponsored By: Council President Pro Tempore Striplin) RESOLUTION BOOK 2013, PAGE 147 Council President Pro Tempore Striplin made a motion to adopt the Resolution and Councilor Brown seconded the motion. There being no discussion the Resolution was adopted with the following results: AYES : STRIPLIN, BROWN, STARNES, WOOD, CHAMBLISS, BOLES, BOONE 7 NAYS : NONE 0 7 ABSTAINED : NONE 0 ABSENT : NONE COMMENTS FROM PERSONS PRESENT: None CLOSING COMMENTS: Mayor Gillespie was granted a point of personal privilege to allow Ernie Baggett with the Autauga County EMA and Melissa Carpenter with Autauga County 911 to address the Council. Tonight the County Commission approved the use of Ping4. Mr. Baggett explained that Ping 4 is a smart phone app that is an alternative for reverse 911. Autauga County will be the first in the state to go online with Ping 4. Pin4 is an alerting system to alert citizens. It works with video and pictures. For example, if there is an Amber Alert the app sends pictures of the missing child to citizens who have downloaded the app. The app works with the current polygon system. Ping 4 was made possible by using funds given by the City and will benefit everyone in the county. Councilor Boles informed everyone that the Prattville Fire Department would be selling Breast Cancer Awareness T-shirts for $12.00. ADJOURN: There being no further business to come before the Council, Councilor Boles made a motion to adjourn and Councilor Starnes seconded the motion. The meeting adjourned at 6:53 p.m. APPROVED: ___________________________ Cathy Dickerson City Clerk ___________________________ Willie L. Wood, Jr., President Prattville City Council SUBMITTED BY: ___________________________ Jamie Ferrari Assistant City Clerk