Loading...
Minutes 2012-05-011 PRATTVILLE CITY COUNCIL CITY COUNCIL MINUTES TUESDAY, MAY 1, 2012 6:07 P.M. The Prattville City Council met in regular session on Tuesday, May 1, 2012, at 6:07 p.m. in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag, Council President Renegar gave the invocation. Roll was called and Council President Pro Tempore Fank was recorded as being absent. THE CHARACTER TRAIT OF THE MONTH IS WISDOM- Seeing and responding to life situations from a perspective that transcends my current circumstances. APPROVAL OF MINUTES: City Council Meeting and Public Hearing April 17, 2012. Councilor Brown made a motion to approve the minutes and Councilor Striplin seconded the motion. The minutes were approved (6-0). COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA: Lonnie Brand, 258 Teri Lane, asked if item #3 was adding a new ambulance or replacing one that was no longer usable. Fire Chief Terry Brown informed Mr. Brand that one of the Prattville Fire Department ambulances was totaled in Montgomery and another one was out of service. The ambulance in item #3 is fully funded by Autauga County and would be replacing one of the two ambulances that are no longer usable. Mr. Brand asked, regarding item #9, why the Sanitation Department needed the additional workers. Sanitation Department Head Edward Clinton responded that these are not newly created positions. The Sanitation Department has lost five employees in the last two years, who have not been replaced, and item #9 will allow the City to fill three of those vacancies. Mr. Brand asked, regarding item #11, why there was a need for the roof replacement at the Pine Creek Plant. Council President Renegar responded that the roof, which has far exceeded its life expectancy, is currently leaking over a power box and creating an emergency situation. Mr. Brand asked if item #17 was to fill seasonal positions and Council President Renegar responded that the positions are seasonal and the monetary amount listed does not include fees associated with health insurance or retirement; FICA fees are included as required by law. Carl Viars, 139 Till Street, stated that the property located at the Hwy 14 East and McQueen Smith intersection, beside the bank, is overgrown. Mr. Byers asked why that property was not listed in items #1 or #7. City Planner Joel Duke responded that he believes he is aware of the property in question, but would get the exact location from Mr. Byers after the Council meeting. Mr. Duke explained that the property is a vacant lot and vacant lots are handled differently, but he would contact the owners of the property. The owners of these vacant lots are normally cooperative, and once contacted will have the lot cut. Council President Renegar asked Mr. Duke he would take care of the lot in question and Mr. Duke responded yes. MAYOR’S REPORT: 2 Mayor Gillespie invited Iris Korthauer of the Autauga Creek Improvement Committee (ACIC) to speak. Ms. Korthauer stated that the ACIC was recently nominated for the group category, Volunteer of the Year Award. Last month, they attended a ceremony where they were presented with a certificate from the Volunteer Information Center and Junior League of Montgomery recognizing ACIC for their exemplary commitment to volunteerism in the River Region. Ms. Korthauer thanked the Mayor and Councilor Miller for attending the award ceremony. Ms. Korthauer asked permission to post the certificate in the Mayor’s office. Ms. Korthauer thanked the Mayor for his continuous support. The ACIC recently did a cleanup on Doster Road and sixty students from Prattville Christian Academy volunteered. After the cleanup, the Prattville Sanitation Department helped to dispose of the trash. Ms. Korthauer thanked the City for its support. Mayor Gillespie announced that the City of Prattville had been recognized by a website for its Autauga Creek, and thanked the ACIC for keeping the creek clean. Councilor Miller stated that he appreciated the creek and that it is an incredible asset that sets the City apart. The recognition the ACIC received is a real accomplishment. Councilor Miller asked Ms. Korthauer how many volunteer hours had been donated since they launched their initiative. Ms. Korthauer responded that at least five to six thousand volunteer hours have been donated since last July. Councilor Miller stated that, if ever there was an example of grass roots citizen leadership and volunteerism to make a difference in the community, the ACIC was rising to the top. Mayor Gillespie reminded everyone of another City amenity, the Robert Trent Jones Golf Course. Golfers coming from out of town are a good example of amenities promoting tourism. The AISA State Golf Tournament was held at the Prattville County Club and 11 teams attended. These teams boost the City’s economy by staying in local hotels. The Prattville Boys Golf Team won the Class 6A Section 2 golf tournament. Human Resources Director Lisa Thrash’s son played on this team. The Fire College had its first graduating fire team; the out of town participants help to boost the City’s economy. C.E.R.T. training was also held at the Fire College. There were 91 participants from Autauga, Elmore and Montgomery Counties, as well as the Prattville High School Drama Students. The Mayor thanked Battalion Commander Michael Whaley, as he was instrumental in the C.E.R.T. Program getting started. The Mayor asked that the Council move forward on item #2; if passed it will create one hundred new jobs for the City. The Mayor asked that the Council move forward on item #3. The Mayor asked that the Council move forward on item #4, stating that it would help the Human Resources and City Clerk’s Departments to process insurance claims more efficiently, and eliminate the need for additional storage space. This will result in long term savings for the City. 3 The Mayor asked that the Council move forward on item #5. The money is available due to the Wastewater Enterprise Fund. The Mayor asked that the Council move forward on item #8. The Mayor asked that the Council move forward on item #9. The Sanitation Department recently lost two employees, on top of the already existing vacancies. The hiring of three maintenance workers would be very beneficial to that department. The Mayor asked that Council to move forward on items #11 and #17. The Parking lot behind City Hall will be blocked off Thursday, May 3, 2012 so that the City can prepare for City Fest, which starts Friday, May 4, 2012. Council President Renegar stated that the Prattville lady’s soccer team was playing in Eufaula and that Council President Pro Tempore Fank’s daughter was on that team. REPORT FROM COUNCIL ON SPECIAL COMMITTEES: Councilor Striplin reported that the Sanitation Committee had met since the last City Council meeting. In addition to the shortage in employees, the Sanitation Department is also having trouble with some vehicles, which has slowed the collection of garbage. Councilor Striplin hopes, with the help of the Enterprise Fund, this department will be able to get more reliable equipment. The Wastewater Committee also met since the last City Council meeting to discuss the need for a new roof at the Pine Creek Plant. While this is an expense, it is also a long term investment by the City. The Wastewater Committee urges the Council to move forward on item #11. In Council President Pro Tempore Fank’s absence, Councilor Striplin reported that the workers mentioned in item #17 were seasonal. The seasonal employees will be needed from mid-May until September 30, 2012. Council President Renegar reported that the Finance Committee had met since the last City Council meeting and unanimously supports items #2, #3, #4, #5, #9, #11, #16 and #17. AGENDA 1. RESOLUTION: To Declare Various Weeded Lots to be a Public Nuisance and Ordering Their Abatement per Title 11, Chapter 67 of the Code of Alabama, 1975, as Amended. (Sponsored By: Councilor Wood)RESOLUTION BOOK 2012, PAGE 039 Councilor Wood made a motion to adopt the Resolution and Councilor Boles seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 4 At 6:37 p.m., as a point of personal privilege, Council President Renegar recognized Boy Scout Troop No. 25. 2. RESOLUTION: To Authorize Mayor to Make Application for a CDBG Economic Development Float Loan on Behalf of Fras-Le North America, Inc. (Sponsored By: Council President Renegar) RESOLUTION BOOK 2012, Page 040 Councilor Boles made a motion to adopt the Resolution and Councilor Brown seconded the motion. Council President Renegar pointed out that the numbering of the sections was out of order and City Clerk Cathy Dickerson informed him that it would be corrected. Council President Renegar asked if the Resolution needed to be amended and the City Attorney David McDowell responded that the Resolution did not need to be amended. There being no further discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 3. RESOLUTION: To Amend the FY2012 Budget and to Award Bid No. 012-002 to Peach State Ambulance, Inc. for the Purchase of One (1) Type 1 Dodge 3500HD Ambulance at a Cost of $137,361.00. (Sponsored By: Councilor Miller)RESOLUTION BOOK 2012, Page 041 Councilor Miller made a motion to adopt the Resolution and Councilor Striplin seconded the motion. Council President Renegar asked if the rules needed to be suspended and City Attorney David McDowell responded that the rules did need to be suspended. By point of order, it is necessary for the council rules to be suspended if immediate action is to be considered. Councilor Miller made a motion to suspend the rules and Councilor Boles seconded the motion. The rules were suspended (6-0). There being no further discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 4. RESOLUTION: To Amend the FY2012 Budget and to Authorize the Mayor to Enter into an Agreement with Simple Systems, Inc. for the Purchase of RiskPro2 Risk & Safety Management Solution Software in the Amount of $6,900.00 for the Human Resources and City Clerk’s Departments. (Sponsored By: Council President Renegar)RESOLUTION BOOK 2012, Page 042 Councilor Brown made a motion to adopt the Resolution and Councilor Wood seconded the motion. By point of order, it is necessary for the council rules to be suspended if immediate action is to be considered. Councilor Wood made a motion to suspend the rules and Councilor 5 Brown seconded the motion. The Rules were suspended (6-0). There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 5. RESOLUTION: To Authorize the Release of Funds in an Amount Not to Exceed $6,355.45 for the Purchase of One (1) Moyno Series 2000CC Progressing Cavity Pump for the Wastewater Department. (Sponsored By: Councilor Striplin)RESOLUTION BOOK 2012, Page 043 Councilor Striplin made a motion to adopt the Resolution and Councilor Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 6. RESOLUTION: To Appoint Will Barrett to the Historic Preservation Commission. (Sponsored By: Council President Pro Tempore Fank)RESOLUTION BOOK 2012, Page 044 Councilor Brown made a motion to adopt the Resolution and Councilor Striplin seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 7. RESOLUTION: To Set a Public Hearing to Declare Various Weeded Lots to be a Public Nuisance and Ordering Their Abatement per Title 11, Chapter 67 of the Code of Alabama, 1975, as Amended. (Sponsored By: Council President Pro Tempore Fank) RESOLUTION BOOK 2012, Page 045 Councilor Miller made a motion to adopt the Resolution and Councilor Wood seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 6 8. RESOLUTION: To Appoint the 2012 Municipal Election Official. (Sponsored By: Council President Renegar) RESOLUTION BOOK 2012, Page 046 Councilor Miller made a motion to adopt the Resolution and Councilor Boles seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 9. RESOLUTION: To Authorize the Hiring of Three (3) Service Maintenance Workers for the Sanitation Department at an Annual Cost not to Exceed $94,689.00. (Sponsored By: Councilor Striplin) RESOLUTION BOOK 2012, Page 047 Councilor Striplin made a motion to adopt the Resolution and Councilor Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 10. RESOLUTION: To Submit Municipal Waste Pollution Prevention Program Report to the Alabama Department of Environmental Management. (Sponsored By: Councilor Striplin) RESOLUTION BOOK 2012, Page 048 Councilor Brown made a motion to adopt the Resolution and Councilor Boles seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 11. RESOLUTION: To Amend the FY2012 Wastewater Enterprise Fund Budget and to Release Funds in an Amount Not to Exceed $45,200.00 for a Roof Replacement at the Pine Creek Wastewater Plant. (Sponsored By: Councilor Striplin) RESOLUTION BOOK 2012, Page 049 Councilor Striplin made a motion to adopt the Resolution and Councilor Boles seconded the motion. By point of order, it is necessary for the council rules to be suspended if immediate action is to be considered. Councilor Wood made a motion to suspend the rules and Councilor Miller seconded the motion. The rules were suspended (6-0). Councilor Boles asked what the timeline was for getting the roof fixed. Wastewater Department Head Rick Teague stated that 7 once funds are released it should only take a few weeks. There being no further discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 12. ORDINANCE: To Surplus Various Equipment from the Police Department. (Sponsored By Councilor Wood) ORDINANCE BOOK 2012 PAGE 012 Councilor Wood made a motion to adopt the Ordinance and Councilor Miller seconded the motion. By point of order, it is necessary for the council rules to be suspended if immediate action is to be considered. Councilor Wood made a motion to suspend the rules and Councilor Striplin seconded the motion. The rules were suspended (6-0). There being no discussion, the Ordinance was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 13. ORDINANCE: To Surplus Various Frequency Sensitive Equipment from the Police Department. (Sponsored By Councilor Wood) ORDINANCE BOOK 2012 PAGE 013 Councilor Wood made a motion to adopt the Ordinance and Councilor Striplin seconded the motion. By point of order, it is necessary for the council rules to be suspended if immediate action is to be considered. Councilor Boles made a motion to suspend the rules and Councilor Brown seconded the motion. The rules were suspended (6-0). Councilor Wood asked why the equipment was being destroyed and not sold on Govdeals.com and Police Chief Tim Huggins informed him that the equipment is outdated and frequency sensitive. Councilor Wood asked how the equipment would be destroyed and Chief Huggins responded that it would be smashed or burned until made inoperable. There being no further discussion, the Ordinance was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 14. RESOLUTION: To Grant a Retail Beer License, Off Premise Only, and a Retail Table Wine License, Off Premise Only, to Chris A. Jones and William R. Jones of Delta Distributors LLC d/b/a FinnWay Express #504. (Sponsored By: Councilor Wood) RESOLUTION BOOK 2012, Page 050 8 Councilor Brown made a motion to adopt the Resolution and Councilor Wood seconded the motion. Councilor Miller asked if the applicant had purchased all of the old USA’s and City Planner Joel Duke responded that, as far as he knows, the applicant only purchased the one being discussed tonight. Councilor Miller stated that he represented the District that this property is in and wishes the new owners well and hopes they are able to sustain the property. There being no further discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 15. RESOLUTION: To Grant a Retail Beer License, Off Premise Only, and a Retail Table Wine License, Off Premise Only, to Mithu I. Shovon of Sam Johns Petroleum, Inc., d/b/a B D Express. (Sponsored By: Councilor Wood) RESOLUTION BOOK 2012, Page 051 Councilor Miller made a motion to adopt the Resolution and Councilor Wood seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK 16. RESOLUTION: To Set a Public Hearing to Rezone Property Located at 201 Gin Shop Hill Road from B-2 to R-4. (Sponsored By: Council President Renegar) RESOLUTION BOOK 2012, Page 052 Councilor Boles made a motion to adopt the Resolution and Councilor Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK Councilor Boles introduced the Ordinance printed in Resolution Book 2012, Page 052. Councilor Boles made a motion to adopt the Ordinance and Councilor Wood seconded the motion. By point of order, this Ordinance will carry over until the Public Hearing on June 5, 2012. 17. RESOLUTION: To Amend the FY2012 Budget and To Authorize the Hiring of Six (6) Seasonal Urban Management Department Service Maintenance Workers at a Cost Not to Exceed $50,234.00. (Sponsored By: Councilor Striplin) RESOLUTION BOOK 2012, Page 053 9 Councilor Striplin made a motion to adopt the Resolution and Councilor Brown seconded the motion. By point of order, it is necessary for the council rules to be suspended if immediate action is to be considered. Councilor Boles made a motion to suspend the rules and Councilor Striplin seconded the motion. The rules were suspended (6-0). There being no discussion, the Resolution was adopted with the following results: AYES : STRIPLIN, WOOD, BROWN, RENEGAR, MILLER, BOLES 6 NAYS : NONE 0 ABSTAINED : NONE 0 ABSENT : FANK COMMENTS FROM PERSONS PRESENT: None Mayor Gillespie announced that that the Prattville High School girls’ soccer team had won their game and would be moving on to the next round. The Prayer Day at the Doster Center will be held on Thursday, May 3, 2012. Mayor Gillespie congratulated Interim Finance Director Doug Moseley on recently being appointed to the Alabama Society of Certified Public Accountants and the Young CPA Boards. Councilor Striplin thanked his fellow Council members for their support on the Urban Management, Wastewater and Sanitation projects. Councilor Miller congratulated Mr. Moseley. Council President Renegar congratulated Mr. Moseley and the Prattville Fire College graduating class. ADJOURN: There being no further business to come before the council, Councilor Striplin made a motion to adjourn and Councilor Wood seconded the motion. The meeting adjourned (6-0) at 7:21 p.m. APPROVED: ___________________________ Cathy Dickerson City Clerk 10 ___________________________ Michael E. Renegar, President Prattville City Council SUBMITTED BY: ___________________________ Jamie F. McClellan Assistant City Clerk